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Associate Director, Stock Plan Services

4 months ago

Foster City, California, United States Gilead Sciences Full time

For Current Gilead Employees and Contractors:
Please log onto your

Internal Career Site

At Gilead, we're creating a healthier world for all people.

For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer - working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe.

We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead's team plays a critical role in the discovery and development of life-changing scientific innovations.

Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite.

As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations.

Join Gilead and help create possible, together.

Job Description:

Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide. Headquartered in Foster City, California, Gilead has operations in North, South and Central America, Europe, Africa, Asia and Australia.

Gilead makes it a priority to increase access to its medicines for people who can benefit from them, regardless of where they live or their economic status.


Job Description:


The Associate Director, Stock Plan Services supports stock administration financial reporting, and partners and collaborates with fellow stock plan services team members to support daily stock administration as well as special projects.

Position reports to the Senior Director, Stock Plan Services.

Responsibilities include:

  • Preparation of stockbased compensation calculations for quarterly and annual financial statement disclosures as well as forecasts.
  • Preparation of monthly shares outstanding reconciliation.
  • Preparation of quarterly shares outstanding forecasts
  • Support of stock plan activity, including award releases and option exercises, grants, cancellations, and terminations
  • Support of ESPP activity, including enrollments and purchases
  • Preparation of the dividend equivalent reconciliation.
  • Back up preparation of the monthly Weighted Shares Outstanding for EPS reporting
  • Support of the maintenance of the stock plans reserves (plan summaries for the stock plans) and quarterly reconciliation with the transfer agent.
  • Assistance in reviewing annual proxy statement disclosures and 10Q/10K disclosures
  • Support preparation and filing of SEC Forms 3, 4 & 5
  • Support reporting of stock plan and ESPP activity to U.S. and international Payrolls
  • Assist with various business partner reporting requests
  • Provide excellent customer service responding to employee inquiries in a timely and professional manner
  • Maintain accurate and uptodate systems and records
  • Other tasks, projects and teammember support, as assigned

Basic Qualifications:

  • 10+ years relevant experience and a BA/BS in Finance or Accounting or Economics OR 8+ years relevant experience with an MBA. CEP level 3 is required. 5+ years of stock plan administration experience with employee stock purchase plans, stock options, and restricted stock in a global environment. Experience working for a multinational company with a strong understanding of the accounting, tax and legal requirements of equity plans. Familiarity with Equity Edge Online. Strong interpersonal and communication skills. Independent and selfmotivated. Must be organized and detailoriented. Ability to prioritize and handle several projects in fast paced environment. Proficiency in MS Office (Word, Excel and PowerPoint).

Preferred Qualifications:

  • An active CPA is preferred.
  • Prior public accounting experience is a plus.
  • Prior experience with Tableau is a plus.

Gilead Core Values:

  • Integrity (Doing What's Right)
  • Inclusion (Encouraging Diversity)
  • Teamwork (Working Together)
  • Excellence (Being Your Best)
  • Accountability (Taking Personal Responsibility)


The salary range for this position is: $191, $247, Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location.

These considerations mean actual compensation will vary.

This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package.

Benefits include company-sponsored medical, dental, vis