Meeting Planner

2 weeks ago


Pittsburgh, Pennsylvania, United States Innova Solutions Full time
Innova Solutions is immediately hiring for an Meeting Planner (Medical Education)

Position type:
Full-time;
Contract Duration: 12

Months Location:
Remote (Phoenix, Andover/Boston, Memphis, Austin, Pittsburgh)
Pay range:
$30 - $39/hr on W2 As a Meeting Planner (Medical Education)

Professional you will:

Job Description:

This position is responsible for all aspects of Meeting Planning for Medical Education programs from inception to completion and will act as a true business partner with Medical Education, and other integral internal functions to ensure delivery of the highest quality and a consistently excellent customer experience.

This role will manage production for the entire event cycle, including venue sourcing, contract negotiation, AV/production sourcing, ground transportation, F&B planning, event design, event management technology, attendee registration and management, onsite event support, pre/post event evaluations, as well as program budget management and reconciliation.

This person will have excellent time management, meet strict deadlines, have keen attention to detail, strong communication skills both written and verbal, and the ability to manage multiple tasks while maintaining a high level of customer service.

Event Management Planning Manage all aspects of event planning for Medical Education courses. Prepares budget and monitors expenditures for each meeting.

Manages logistical support and provides direction to meeting staff, vendors, and hotel counterparts for in pre-planning, onsite execution, and post planning.

Meetings ranging in sizes from attendees. Conducts site selection and contract negotiation. Assists with city selection, creates, and sends RFPs, review, and present proposals.

Cultivate relationships with hotel and AV partners and remain attuned to industry trends and market conditions in top destinations across the region.

Ensure adherence to all Compliance, Code Of Conduct and local laws regarding interactions with Health Care Providers (HCP) Troubleshoot and handle any issues that arise on the event day Conduct Venue sourcing and negotiations via Cvent Supplier Network (where applicable) Compiles price lists and negotiates contracts for services, dates, times, and spaces.

Tracks and processes all changes, including updating hotel confirmation numbers and cancellation numbers, room name changes.

Provides reports such as:
rooming, participants list, ground transportation, group air, arrival and departure, food and beverage, translation etc.

Knowledge of meeting planning policies, procedures, compliance, and business practices Oversee client experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases.

Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design. Reporting and Compliance Manage Open Payment or other regulatory reporting for all activities. Adherence to client business conduct policies and procedures as well as local laws and regulations. Maintain the highest standards of ethics and compliance.

Ad hoc duties In addition to the above, employees may be asked to perform other duties that may be reasonably required within the scope of the job title and to work safely at all times with due regard for health, safety, and environmental protection.

Stay current, and often ahead of the curve, on event planning, design, and production trends, proactively identifying and solving operational challenges.

Requirements Experience 5-7 years of progressive experience in meeting planning and coordination, preferably in the medical industry.

CMP Preferred Cvent Advanced Certification Preferred Strong background in hospitality and event management Domestic travel required 25% Competencies Ability to understand customer priorities and use industry knowledge to help achieve goals.

Self-motivated and ready to take on challenges and work under stress in a fast-paced environment. Ability to handle pressure and make good decisions quickly. Flexibility for domestic or international travel, as needed. Highly detail oriented with a critical degree of accuracy regarding event details. Strong interpersonal and communication skills Prepared to work flexible hours. Excellent interpersonal and customer service skills. Excellent organizational skills and meticulous attention to detail. Excellent time management skills with a proven ability to meet deadlines.

The ideal candidate will have:
Experience 5-7 years of progressive experience in meeting planning and coordination, preferably in the medical industry.

Qualified candidates should APPLY NOW for immediate consideration Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

We are currently interviewing to fill this and other similar positions.

If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines.

ASK ME HOW. Thank you PATHAN? SAMIULLAHKHAN Lead - Recruitment

PAY RANGE AND BENEFITS:

Pay range:
$30 - $39/hr Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc

Benefits:
Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP)

ABOUT INNOVA SOLUTIONS:

Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion.

Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.


Recent Recognitions:
One of Largest IT Consulting Staffing firms in the USA - Recognized as 4 by Staffing Industry Analysts (SIA 2022)

ClearlyRated Client Diamond Award Winner One of the Largest Certified MBE Companies in the NMSDC Network Advanced Tier Services partner with AWS and Gold with MS Website:
Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at or Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws. American Cybersystems, Inc is acting as an Employment Business in relation to this vacancy.

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