Executive Secretary

1 week ago


Los Angeles, California, United States VT Seva Full time
Job DescriptionJob DescriptionOverviewAn Executive Secretary plays a critical role in supporting the executive team and ensuring the smooth and efficient operation of the office. They are responsible for managing administrative tasks, coordinating schedules, and serving as a liaison between the executive team and internal/external stakeholders. This position is crucial for maintaining organizational effectiveness and enabling senior management to focus on strategic initiatives.Key responsibilities
  • Provide administrative support to the executive team, including managing schedules, coordinating meetings, and handling correspondence.
  • Organize and maintain documents, records, and reports, ensuring accuracy and confidentiality.
  • Coordinate travel arrangements and logistical details for executive team members.
  • Assist in preparing and editing presentations, reports, and other documents.
  • Manage office supplies, equipment, and facilities to ensure efficient operations.
  • Screen and direct phone calls and emails to appropriate parties.
  • Handle confidential and sensitive information with discretion and professionalism.
  • Collaborate with other administrative staff to streamline processes and improve office efficiency.
  • Assist with special projects and events as needed.
  • Handle general administrative tasks such as filing, data entry, and expense tracking.
Required qualifications
  • Bachelor's degree in business administration or related field.
  • Proven experience as an executive secretary or similar administrative role.
  • Strong organizational and multitasking abilities with excellent time management skills.
  • Proficiency in Microsoft Office suite and other relevant software.
  • Exceptional communication and interpersonal skills.
  • Ability to work effectively in a fast-paced and dynamic environment.
  • High level of discretion and ability to maintain confidentiality.
  • Detail-oriented with strong problem-solving skills.
  • Ability to adapt to changing priorities and handle pressure with professionalism.
  • Knowledge of office management procedures and best practices.

  • Legal Secretary

    1 week ago


    Los Angeles, California, United States SearchPointNY Full time

    Actively seeking Legal Secretaries (Client Service Specialists) in the Disciplines of Entertainment, Litigation, and Real Estate for HYBRID and Full-Time Positions. The positions require that the candidate have at least 5+ years of Legal Secretary Experience within a law firm, or within the industries of Real Estate or Entertainment for those specific...

  • Executive Director

    1 week ago


    Los Angeles, California, United States Brahma Consulting Group Full time

    Executive Director and Advocate California Conference of Directors of Environmental Health (CCDEH) and California Association of Environmental Health Administrators (CAEHA) These two public environmental health organizations are seeking to fill a shared executive director and advocate position in Sacramento. CCDEH is a 501(c)(3) non-profit that was...


  • Los Angeles, California, United States Loyola Marymount University Full time

    Position Specific Responsibilities/AccountabilitiesProvides financial aid and scholarship information to prospective and currently enrolled students and their families.Provides information on and refers students to University resources that can assist them in meeting their needs or solving their problems.Counsel prospective and current students and their...

  • Event Assistant

    1 month ago


    Los Angeles, California, United States University of Southern California (USC) Full time

    USC AND THE ROSSIER SCHOOL OF EDUCATION The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the Trojan Family, which is comprised of the faculty,...

  • Event Assistant

    4 weeks ago


    Los Angeles, California, United States University of Southern California (USC) Full time

    USC AND THE ROSSIER SCHOOL OF EDUCATION The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the Trojan Family, which is comprised of the faculty,...


  • Los Angeles, California, United States Keck School of Medicine Full time

    USC's Department of Neurological Surgery is now hiring an to join its team. The Administrative Assistant will be responsible for maintaining day-to-day business operational processes and systems that support the faculty and clinical leaders within the division of Neurological Surgery. We are seeking a highly communicative and detail-oriented individual who...


  • Los Angeles, California, United States University of Southern California (USC) Full time

    The mission of the USC Suzanne Dworak-Peck School of Social Work is to improve the well-being of vulnerable individuals and communities, advance social and economic justice, and eradicate pressing societal problems in complex and culturally diverse urban environments throughout Southern California, the nation, and the world. Our mission is achieved by...


  • Los Angeles, California, United States University of Southern California (USC) Full time

    The mission of the USC Suzanne Dworak-Peck School of Social Work is to improve the well-being of vulnerable individuals and communities, advance social and economic justice, and eradicate pressing societal problems in complex and culturally diverse urban environments throughout Southern California, the nation, and the world. Our mission is achieved by...


  • Los Angeles, California, United States The Matian Firm, APC Full time

    The Human Resource Generalist will perform the daily functions of the Human Resource (HR) department including onboarding, training, administering leaves of absence, and enforcing company policies and practices. The Human Resources Generalist will utilize the department databases to ensure all employee records are up-to-date and confidential, along with...


  • Los Angeles, California, United States The Matian Firm, APC Full time

    Job DescriptionJob DescriptionThe Human Resource Generalist will perform the daily functions of the Human Resource (HR) department including onboarding, training, administering leaves of absence, and enforcing company policies and practices. The Human Resources Generalist will utilize the department databases to ensure all employee records are up-to-date and...


  • Los Angeles, California, United States Tatari Full time

    Tatari is on a mission to revolutionize TV advertising. We work with some of your favorite disruptor brands—like Calm, Fiverr, OneWheel and Chime—to grow their business through linear and streaming TV. We combine a sophisticated media buying platform with proprietary analytics to turn TV advertising into an automated, digital-like experience.Named one of...


  • Los Angeles, California, United States Dudek Full time

    Transportation Planner or EngineerSan Diego, Oakland, Sacramento, Santa Barbara, Encinitas, CAFull TimeEnvironmental Technical GroupEntry LevelAbout the JobDudek is seeking an entry-level Transportation Planner or Engineer to join our Environmental Technical Group (ETG) transportation team and support a broad range of client projects throughout California...

  • Media Manager

    1 week ago


    Los Angeles, California, United States Tatari Full time

    Tatari is on a mission to revolutionize TV advertising. We work with some of your favorite disruptor brandslike Calm, Fiverr, and Chimeto grow their business through linear and streaming TV. We combine a sophisticated media buying platform with proprietary analytics to turn TV advertising into an automated, digital-like experience. Named one of the Hottest...


  • Los Angeles, California, United States O2EPCM Inc Full time

    Apply Now Senior Office Engineer at O2EPCM, Inc. dba O2 Engineering, Projects & Construction Management (View all jobs) Los Angeles, CASalary Range: $88K - $95KType: Full-TimeEmployee Benefits:Duties: Plans and coordinates the execution of preconstruction activities associated with thepreparation for the building of new schools and modernization projects...


  • Los Angeles, California, United States Venture Global LNG Full time

    Material Coordinator, Warehouseat Venture Global LNG Cameron, LA We are seeking an experienced Material Coordinator to join us within the Warehouse section in Cameron, LA. This person is responsible and accountable for the movement of material for Calcasieu Pass LNG Operations.Responsibilities: Responsible for warehouse activities to include: receiving,...


  • Los Angeles, California, United States O2EPCM Inc Full time

    Apply Now Drinking Water Program Specialist at O2EPCM, Inc. dba O2 Engineering, Projects & Construction Management (View all jobs) Los Angeles, CAPosition Title: Drinking Water Program SpecialistSalary Range: $76k - $83kType:Full-TimeDuties: Reviews in detail the Drinking Water Lab Sample results for the lead content before and afterthirty seconds (30 Secs)...


  • Los Angeles, California, United States Thrive Global Holdings, Inc. Full time

    Senior IT Support Specialistat Thrive NYC, NY, Boston MA, San Francisco, CA Were seeking a highly motivated Senior IT Support Specialist to join our team. A strong background in modern workplace technologies - specifically SaaS - is a must, but we are looking for a well rounded individual who will join our lean but effective team. If you are eager to learn,...

  • Staff Accountant

    1 week ago


    Los Angeles, California, United States FanDuel Full time

    **Staff Accountant - Retail** at FanDuel Los Angeles **ABOUT FANDUEL GROUP** FanDuel Group is a world-class team of brands and products all built with one goal in mind to give fans new and innovative ways to interact with their favorite games, sports, teams, and leagues. Thats no easy task, which is why were so dedicated to building a winning team. And make...


  • Los Angeles, California, United States MeUndies Full time

    Part-Time Retail Associate (Sign-on Bonus)at MeUndies Century City Work with our team to provide a first-class customer experience from start to finish Demonstrate extraordinary product knowledge and capability to convert customers, build sales and surpass hourly and daily goals Strive to create 'Raving Fans' by turning casual shoppers to returning...


  • Los Angeles, California, United States Parachute Home Full time

    Full-time Inventory Lead, Veniceat Parachute Home Venice, CA We are seeking a positive, hardworking, customer-facing Full-Time Inventory Lead for our Venice StoreRESPONSIBILITIES Provide best-in-class customer care and elevated service. Deliver a positive, personalized experience one customer at a time. Develop meaningful customer connections and build...