See more Collapse

Staffing Coordinator

1 month ago

Palo Alto, California, United States Stanford Health Care Full time
1.0 FTE Full time Rotating - 08 Hour R Hybrid 75704 Cath Angio Intra-procedure 500 Administrative Support 300 Pasteur Dr,PALO ALTO,California

If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings.

Your best is waiting to be discovered.

Rotating - 08 Hour (United States of America)

This is a Stanford Health Care job.

A Brief Overview
Staffing Coordinators are assigned to the centralized staffing offices of Stanford Health Care where, as assigned by management, they perform: 1) core functions of staffing, scheduling, payroll, forms processing, and preparing reports for management; 2) assist Managers and Assistant Managers in one or more areas by providing varied administrative support functions requiring confidentiality, discretion and tact; and 3) may be rotated between the central staffing/scheduling office and various units as needed to effectively provide such coverage.

Strong emphasis on proactive problem resolution and needs assessment to efficiently manage staffing requirements and scheduling processes in collaboration with management.


Locations
Stanford Health Care

What you will do

  • Administrative Support:
  • Performs varied and responsible administrative support work, as assigned by management, in direct support of assigned units and their managers and/or assistant managers including, but not limited to, reception, answering and screening telephone calls, filing and maintaining records, composing documents, processing forms, distributing mail, requisitioning and distributing supplies, photocopying documents, scheduling and calendaring, etc.
  • Payroll/Timekeeping:
  • Processes Personnel Action Forms (PAF) for salary changes, promotions, transfers, resignations, leaves of absence, and any other changes in employee status or compensation. Interprets personnel and payroll policies and procedures for management and employees. Orient staff members to changes in and answers questions regarding timekeeping policies and procedures. Checks and corrects timesheets for each unit, ensuring accurate recording of time and use of appropriate pay codes. Processes biweekly payroll for entire division, all interim checks, salary advances and adjustments, according to Payroll procedures to ensure timely and accurate paychecks for employees. Acts as a liaison with the Payroll Department for all payroll and timekeeping questions and problems.
  • Policies and Procedures:
  • Performs assigned daily staffing and scheduling functions to meet specific requirements of designated units with the goal of safe patient care in accordance with administration policies, standards and procedures as well as HR and Payroll policies and provisions of collective bargaining agreements.
  • Regulatory Compliance & Record Keeping:
  • Tracks, verifies and documents that employees are current with respect to required licenses and certifications, competency documentation, other credentials, and Occupational Health and Healthstream requirements. Notifies employees and/or management, as appropriate, of renewal dates. Contacts appropriate outside agencies as needed to verify employees possess required credentials. Prepares and maintains personnel files for staff.
  • Reports:
  • Scheduling:
  • Develops computerized schedules for assigned units based on established staffing patterns, policies, approved employee preferences, and manager's requests as well as to minimize overtime and other premium pay. Revises and adjusts unit schedules as needed in consultation with managers. Consults with managers and others regarding staffing and scheduling needs, such as creating flexible staffing alternatives. Attends multiple daily "huddle" meetings with Patient Placement and Administrative Supervisor staff to plan for volume and census changes.
  • Staffing:
  • Reviews patient census and acuity information. Continually adjusts and allocates core, registry, float and relief personnel to provide adequate coverage to areas to meet staffing requirements on a daily basis, including "just in time" staffing to address sick calls and other unscheduled absences. Assists with disaster/emergency preparedness planning and recording, including assisting in developing and implementing such contingency plans to ensure adequate staffing in the event of a major disaster or emergency.
  • Tuition Reimbursement:
  • Ensures tuition reimbursement forms are filled correctly, with appropriate supporting documentation attached, answers questions regarding tuition reimbursement policies and procedures, and provides management with complete and processed tuition forms for approval.

Education Qualifications

  • High school diploma or GED equivalent

Experience Qualifications

  • Three (3) years of progressively responsible and directly related work experience

Required Knowledge, Skills and Abilities

  • Ability to gather, analyze and provide clear and concise inf

We have other current jobs related to this field that you can find below

  • Manager, Care Coordination Support Liaisons

    2 months ago

    Palo Alto, California, United States Stanford Health Care Full time

    If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.Day - 08 Hour (United States of America)This is a Stanford Health Care job.A Brief OverviewThe Manager-Care Coordination SL is responsible for operations, clinical oversight and...

  • Nursing Staff Scheduler

    2 months ago

    Palo Alto, California, United States Stanford Health Care Full time

    If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.Rotating - 08 Hour (United States of America)Why work at Stanford Medicine | Stanford Health Care (SHC)?Here is a great career opportunity to support the nursing operations team...

  • Student Programming and Outreach

    4 weeks ago

    Palo Alto, California, United States Penn State University Full time

    APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to...

  • RN Case Manager

    1 month ago

    Palo Alto, California, United States Amergis Full time

    The RN Case Manager is responsible for coordinating continuum of care activities for assigned patients and ensuring optimum utilization of resources, service delivery, and compliance with medical regime. Essential Duties and Responsibilities: Performs and coordinates the initial assessments and ongoing reassessments of the patient's status Documents...

  • Lab Assistant III-P

    2 weeks ago

    Palo Alto, California, United States Stanford Health Care Full time

    If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.Day - 08 Hour (United States of America)This is a Stanford Health Care job.A Brief OverviewIs responsible for managing the workflow of assigned areas in the Clinical Laboratory,...

  • Lead Lab Assistant

    2 months ago

    Palo Alto, California, United States Stanford Health Care Full time

    If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.Day - 08 Hour (United States of America)This is a Stanford Health Care job.A Brief OverviewIs responsible for managing the workflow of assigned areas in the Clinical Laboratory or...

  • Supervisor - Adult Audiology Services - 1.0 Days (08-HR)

    2 months ago

    Palo Alto, California, United States Stanford Health Care Full time

    If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of America)This is a Stanford Health Care job.A Brief OverviewThe SUPV-Audiology is responsible for assisting and collaborating with the Clinic...

  • lab assistant iii

    6 days ago

    Palo Alto, California, United States Stanford Health Care Full time

    If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Evening - 08 Hour (United States of America)This is a Stanford Health Care job.A Brief OverviewIs responsible for managing the workflow of assigned areas in the Clinical...

  • Facilities Manager

    2 months ago

    Palo Alto, California, United States Aerotek Full time

    NOW HIRINGDescription:The Facility Manager II is the key point of contact for the customer; they manage, supervise and aggregate internal and external services for delivery to the customer in providing a safe, productive environment for patients, guests and employees. The Facility Manager II will provide leadership, coordination and support to the designated...

  • Senior Manager, Web Technologies

    2 months ago

    Palo Alto, California, United States Stanford Health Care Full time

    If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.Day - 08 Hour (United States of America)This is a Stanford Health Care job.A Brief OverviewThe Manager, Web Applications is responsible for managing the delivery of Web...

  • Sr Human Resources Generalist

    3 weeks ago

    Palo Alto, California, United States Magna International Inc. Full time

    Job Number: 67841 Group: Magna Mechatronics, Mirrors & Lighting Division: Magna Mirrors Lowell Job Type: Permanent/Regular Location: ALTO Work Style: On-Site About usWe see a future where everyone can live and move without limitations. That's why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our...

  • Manager - Athletic Training Program - Ambulatory Orthopedics (1.0 FTE, Days)

    3 weeks ago

    Palo Alto, California, United States Lucile Packard Children's Hospital Stanford Full time

    Clinical Services 1.0 FTE, 8 Hour Day Shift At Stanford Children's Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile...

  • Unit Secretary, ACA MS/Overflow

    4 weeks ago

    Palo Alto, California, United States Stanford Health Care Full time

    If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.Day - 08 Hour (United States of America)This is a Stanford Health Care job.A Brief OverviewUnder the direction and supervision of the Patient Care Manager (or designee) the Unit...

  • Manager, Project Management

    2 months ago

    Palo Alto, California, United States Stanford Health Care Full time

    If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.Day - 08 Hour (United States of America)This is a Stanford Health Care job.A Brief OverviewThe Manager Project Management is responsible for supervising staff to manage the...

  • pacu rn,

    2 weeks ago

    Palo Alto, California, United States Amergis Full time

    The post-anesthesia care Unit (PACU) nurse cares forpatients who have under gone anesthesia. The post-anesthesia care Unit (PACU) nurse is responsible for observingand treating a patient postoperation and making sure that they safely awakefrom anesthesia. The PACU nurse mustmonitor vital signs and levels of consciousness to make sure that the sedationis...

  • store manager

    2 months ago

    Palo Alto, California, United States SBH Fashion Full time

    What You'll Do:Manage all aspects of the retail store.Lead by example to provide industry-leading customer service building guest loyalty through in-store experience.Satisfactorily resolve customer service issues by using best-in-class customer service, and ensure detailed responses to customer problems and complaints.Serve as a market expert regarding...

  • mri lead technologist

    4 weeks ago

    Palo Alto, California, United States Stanford Health Care Full time

    If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Rotating - 08 Hour (United States of America)Stanford Health Care Imaging is committed to providing outstanding care, utilizing state-of-the-art technology, and offering the...

  • Sr. Vendor Strategist Technology

    1 month ago

    Palo Alto, California, United States Stanford Health Care Full time

    If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.Day - 08 Hour (United States of America)This is a Stanford Health Care job.A Brief OverviewThe Senior TDS Vendor Management Specialist manages license, warranty and service...

  • Unit Secretary, AAU K6 Surgical

    2 months ago

    Palo Alto, California, United States Stanford Health Care Full time

    If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.Rotating - 08 Hour (United States of America)Unit Secretary, AAU K6 Surgical Rotating Shifts (Days and Evenings)At Stanford Health Care, the possibilities to explore your...

  • Ultrasound Technical Supervisor

    1 day ago

    Palo Alto, California, United States Stanford Health Care Full time

    If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of America)This is a Stanford Health Care job.A Brief OverviewOversees day to day operations of assigned modality in Radiology (Diagnostic, MRI, CT,...