Administrative Assistant

1 week ago


Chantilly, Virginia, United States Capitol Companies Full time
Job DescriptionJob DescriptionCapitol Companies is a full-service Property Management and Real Estate company providing Development, Construction, Realty Services, and Property Management to the Washington DC Metro area. We are currently seeking an Administrative Assistant to support up to two (2) Community Portfolio Managers.

Essential Job Functions:


Compose daily emails to residents, vendors and possibly Board members

Process and code invoices for timely payment in our TOPS One Operating system.

Assist in review of modification applications to ensure that they are complete before submission to the board of Directors.

Then follow up with decision from the board before appropriately filing the completed approved application.

Assist in the annual budget mailer, annual meeting mailer and other time sensitive mailers for the community associations.

Work travel necessary. Able to complete Community onsite inspections and project management as requested

Assist in monitoring and completing resale disclosure packages for timely delivery and update documents as necessary.

Assist managers to track the task lists for each community association.

Assist with document and database management.

Complete all necessary and required state regulatory applications and submit with payments as needed annually for all managers associations.

Examples but not limited to SCC, DPOR and completed Federal and State Taxes. File as required.

Create and edit postings with updates and community information on the Community Association websites.

Perform other customary administrative duties as necessary.

Assist manager with ad-hoc projects as necessary to include but not limited to RFPs and task list completion.

Able to maintain and update multiple spread sheets and keep excellent records.

Maintain managers calendars via Outlook, to include meeting dates and electronic login meeting information such as Zoom.

Must be flexible with scheduling changes.

Skills and Requirements:


1-3 years of office experience

Community Association (HOA/CONDO) knowledge a plus

M100 is a plus.

If not acquired yet, then an agreement to take the M100 basic management class within the first year of employment.

Must have high level of interpersonal skills to handle sensitive and confidential situations.

Must have excellent written and oral communication skills.

Must continually demonstrate poise, tact and diplomacy.

Must be a team player and be willing to work at tasks not within the job description when necessary.

Continual attention to detail in establishing priorities.

Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

Must be able to work independently.

Excellent command of the English language in communication and writing skills.

Bilingual in Spanish and English is a plus but not required.

Able to provide excellent customer service to the most difficult or discerning clients.

Proficiency in software applications such as: Microsoft Word, Excel, Adobe and Outlook.


In addition to a competitive salary and performance bonus, we offer an excellent benefits package, which includes medical, dental, flexible spending, long-term disability, life insurance, and 401(k).

Principals only. Recruiters, please don't contact this job poster.

  • Chantilly, Virginia, United States KBR Full time

    Title:Administrative AssistantKBR is seeking a Senior Administrative Assistant who will provide senior executive level support the NRO SIGINT Directorate.Responsibilities: Providing administrative secretarial support to directorate and office-level leadership Providing support for scheduling and coordination of activities, conference rooms, calendar...


  • Chantilly, Virginia, United States KBR Full time

    Title:Administrative AssistantKBR is seeking a Senior Administrative Assistant who will provide senior executive level support the NRO SIGINT Directorate.Responsibilities: Providing administrative secretarial support to directorate and office-level leadership Providing support for scheduling and coordination of activities, conference rooms, calendar...


  • Chantilly, Virginia, United States Capitol Companies Full time

    Job DescriptionJob DescriptionCapitol Companies is a full-service Property Management and Real Estate company providing Development, Construction, Realty Services, and Property Management to the Washington DC Metro area. We are currently seeking an Administrative Assistant to support up to two (2) Community Portfolio Managers.Essential Job Functions: Compose...


  • Chantilly, Virginia, United States ManTech Full time

    Sr. Administrative Assistant at ManTech International CorporationJoin a dynamic team at a leading organization focused on safeguarding our national security and developing innovative projects for professional growth opportunities.ManTech International Corporation is looking for a motivated Senior Administrative Assistant to support a complex contract in...


  • Chantilly, Virginia, United States C2 Essentials Full time

    Since 1996, C2 Essentials has empowered businesses to accelerate their growth, maximize profitability, and create a happier workforce through our full-service HR solutions. At C2, you won't find just a job, but an opportunity to launch a rewarding career centered around your goals, aspirations, and values. We invest in our employees and many have advanced...


  • Chantilly, Virginia, United States ECS Corporate Services, LLC Full time

    Include maintaining client relationships, supporting professional staff, presenting to team and branch management, and advising the corporate accounting team. You will work with office staff to complete accounts receivable tasks, achieve collections Administrative Assistant, Accounts Receivable, Administrative, Assistant, Accounting


  • Chantilly, Virginia, United States General Dynamics Information Technology Full time

    Req ID: RQ169725Type of Requisition: SCAClearance Level Must Be Able to Obtain: Top Secret SCI + PolygraphJob Family: SCASkills:Communication,Microsoft Office,Office AdministrationExperience:3 + years of related experienceUS Citizenship Required:YesJob Description:Discover a career that is challenging, impactful, and mission critical. Join our team as an...


  • Chantilly, Virginia, United States The Aerospace Corporation Full time

    The Aerospace Corporation is the trusted partner to the nation's space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and...


  • Chantilly, Virginia, United States General Dynamics Information Technology Full time

    Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III and make an impact on our customer. While you help us advance the mission, we'll help advance your career.HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:Tracks and monitors taskings and processing status workflowFollows up to...


  • Chantilly, Virginia, United States NES Associates Full time

    Type of Requisition:RegularClearance Level Must Currently Possess:Top Secret SCI + PolygraphClearance Level Must Be Able to Obtain:Top Secret SCI + PolygraphSuitability:Public Trust/Other Required:Job Family:SCAJob Qualifications:Skills:Communication, Microsoft Office, Office AdministrationCertifications:Experience:3 + years of related experienceUS...


  • Chantilly, Virginia, United States Systems Planning and Analysis, Inc. Full time

    Overview:Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and...


  • Chantilly, Virginia, United States Jenkins Restorations Full time

    Job DetailsJob Location: Northern Virginia Headquarters - Chantilly, VAPosition Type: Full TimeEducation Level: High SchoolSalary Range: $ $25.00 HourlyJob Category: Legal AdminDescriptionJOB SUMMARY:This position is a full-time non-exempt position. This Compliance Administrator will be responsible for maintaining company compliance systems as assigned to...


  • Chantilly, Virginia, United States Quantech Services, Inc. Full time

    The Executive Assistant will manage the overall workflow and coordination of the Quantech X6 office. Work includes scheduling, managing, and disseminating calendar(s); controlling access to the Vice President and Business Area Manager; ordering office supplies, greeting and escorting visitors, preparing correspondence and assisting with the recruiting effort...


  • Chantilly, Virginia, United States Cornerstone Defense Full time

    Title: Systems Administrator Location: Chantilly, VA *Clearance: *Active TS/SCI w/ Polygraph needed to apply Company Overview:Cornerstone Defense is the Employer of Choice within the Intelligence, Defense, and Space communities of the U.S. Government. Realizing early on that our most prized assets are our employees, we continually focus our attention on...


  • Chantilly, Virginia, United States Markon Solutions Full time

    Job Title Security Administrator Job Description Company Overview: Eager to join a team where your skills are valued, your growth is nurtured, and your impact is profound? Look no further than Markon, a premier consulting firm deeply dedicated to advancing our nation's most critical missions. At Markon, we don't just offer jobs - we offer opportunities for...


  • Chantilly, Virginia, United States Amentum Full time

    Amentum is seeking a hybrid Contracts Administrator to support our Intelligence business line. The Contracts Administrator will be responsible for all phases of the contract lifecycle, including proposal preparation support, contract administration, risk identification, resolution of contractual issues, and contract closeout. Responsible for ensuring...


  • Chantilly, Virginia, United States Amentum Full time

    Amentum is seeking a hybrid Contracts Administrator to support our Intelligence business line. The Contracts Administrator will be responsible for all phases of the contract lifecycle, including proposal preparation support, contract administration, risk identification, resolution of contractual issues, and contract closeout. Responsible for ensuring...


  • Chantilly, Virginia, United States QinetiQ US Full time

    Company Overview We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence...

  • Cloud Administrator

    1 week ago


    Chantilly, Virginia, United States Probity Full time

    PLEASE NOTE:This position requires an ACTIVE Top Secret/SCI Clearance with CI Polygraph. To be considered for this position, you MUST have an ACTIVE Clearance Level of Top Secret/SCI with CI Polygraph Responsibilities include but not limited to: Work with engineers to deploy, configure, and manage cloud solutions for the organization.Manage user accounts,...


  • Chantilly, Virginia, United States REDLattice Full time

    Information Technology System Administrator RL place Chantilly VA. settings No Category work_outlineFull-Time security TS/SCI schedule Posted May 21, 2024 Job Description Job Title: Information Technology System Administrator Location: Chantilly, Virginia Welcome to REDLattice, where we operate at the nexus of innovative technology and national security...