School Secretary II

1 week ago

West Sacramento, California, United States Washington Unified School District Full time

Job Summary


Under supervision, performs a wide range of clerical and secretarial tasks at an elementary or secondary school, relieving supervisor of routine administrative and clerical detail.

Typical duties will include, but are not limited to, preparing a variety of typewritten material, including correspondence, budget material, schedules and reports, conferring with parents regarding student attendance and welfare, obtaining substitute personnel, assisting in attendance work, making arrangements for and coordinating use of school facilities by school groups or outside organizations, maintaining student and school files and records, preparing bank deposits and disbursing funds from petty cash.

Other duties will include preparing attendance and other reports, operating duplicating equipment, maintaining confidentiality of student records, administering first aid to students, cross-training in other job classifications in the school office complex, and supervising student assistants when assigned.

Performs other related duties as assigned.

Job Description / Essential Elements:

WASHINGTON UNIFIED SCHOOL DISTRICT

CLASSIFICATION:

SCHOOL SECRETARY I

SALARY RANGE:
28

GROUP:

SECRETARIAL SERVICES
DATE OF ADOPTION/

REVISION:
01/22/09

DESCRIPTION:
Under supervision, performs a variety of routine clerical, secretarial and receptionist tasks.

In addition, performs record keeping work in compiling and maintaining attendance records for students and reporting average daily attendance of students to the District Office.

Typical duties will include, but are not limited to, maintaining records and files and preparing brief reports, depositing funds and making disbursements from petty cash while maintaining auditable records, and keeping time records for employees, preparing internal attendance reports on student absenteeism on a daily basis, readmitting students to school or class after absences, verifying the nature of the absence, maintaining appropriate individual student attendance records to report average daily attendance.

Other duties will include operating various office machines, conferring with parents, teachers and administrators regarding student welfare, typing a variety of documents from oral directions or rough drafts, arranging appointments for students with District support personnel, administering first aid to students in absence of nurse and maintaining confidentiality of student records.

Performs other related duties as assigned.

QUALIFICATION:

Knowledge of:

  • Office methods and practices, including filing systems, receptionist and telephone techniques and letter and report writing;
  • English usage, spelling, grammar and punctuation;
  • Office machines and the ability to demonstrate skill in their operation;
  • Basic computer input and retrieval methods.

AND

Ability to:

  • Function under pressure and maintain composure under stress;
  • Perform responsible clerical work with accuracy and speed;
  • Learn and apply the rules and policies which govern center activities;
  • Learn and apply district policy and rules and regulations concerning school attendance accounting and privacy of student records;
  • Maintain confidentiality of student records;
  • Compile and maintain accurate and complete attendance records and reports
  • Make arithmetical calculations quickly and accurately;
  • Prepare reports and maintain records;
  • Understand and carry out oral and written directions;
  • Meet the public tactfully and courteously in situations requiring diplomacy and firmness;
  • Type at a speed of 40 words per minute from clear copy;
  • Obtain a Red Cross first aid certificate;
  • Establish and maintain cooperative working relationships with those contacted during the course of work.

AND

Training and experience:

  • Any combination of training and experience which would provide the required knowledge and abilities is qualifying.
A typical way to obtain such knowledge and abilities would be:

Two to three years experience in responsible record keeping or clerical work, preferably a position within a school district involving frequent contact with the public and with children and experience with attendance record keeping.



Physical Abilities:
Requires sufficient hand/eye coordination and manual dexterity to use a computer keyboard. Requires prolonged typing and data entry. Requires frequent sitting. Requires sufficient visual acuity to read words, letters and numbers. Requires auditory and speaking ability to carry on conversations over the phone and in person. Requires the ability to bend, stoop, squat and reach above/below shoulder level to pull materials from files and shelves. Frequently lifts and carries up to 10 pounds; occasionally lifts and carries up to 30 pounds.

Requirements / Qualifications

Letter of Introduction
3 professional letters of recommendation
3 professional references full name, phone number and email address listed on application
Typing Certificate of 40 WPM
FA Certificate

Comments and Other Information

Questions about openings, please contact Human Resources at ext 1013.

We are an equal opportunity employer and are committed to broadening the diversity of our workplace. All applications and resumes are welcome.

The Washington Unified School District prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics.

For concerns, immediately contact Farah Ubaidullah, Interim Assistant Superintendent, Human Resources(Compliance Officer for Title IX and CC of R Title 5) at ext A copy of the Washington Unified School District's uniform complaint policy and non-discrimination policy are available upon request.


Equity, Excellence, Empowerment for Every Student, Every Day

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