Assistant to the Associate Vice President, Racial Equity Initiatives
7 days ago
Job Description
JOB SUMMARY
The Assistant to the AVPREI reports directly to the AVPREI.
The Assistant to the AVPREI manages the daily activities of the AVPREI and should thrive on keeping all aspects of that role that are under their control organized and moving forward.
The Assistant to the AVPREI anticipates the needs of the AVPREI and helps in resolving operational, administrative, and scheduling issues before they arise.
In addition to being organized and analytical, the Assistant to the AVPREI possesses strong business judgment and the communication skills to interact in an executive level environment with members of the Foundation's:Board, Board Committees, internal team, external community partners, and other relationships the Foundation maintains.
A successful Assistant to the AVPREI must be detail-oriented, excellent at follow-through, organized, efficient, skilled in written and verbal communications, knowledgeable regarding software tools and programs, be able to stream internet content, utilize Zoom and other virtual platforms, computer competency, and possess a high level of emotional intelligence.
This person should be motivated by the important mission-driven work of the Community Foundation and must maintain confidentiality.KEY RESPONSIBILITIES
General Administrative
Coordinates workflow to support a fast-paced and priority-driven work environment with the AVPREI. This includes overseeing the coordination of the AVPREI's calendar for meetings and events, presentations, travel arrangements, and for
conferences/trainings.
Proactively ensures the provision of prompt, accurate, confidential, and professional services for the AVPREI including supports the preparation of reports, correspondence, Excel Spreadsheets, and PowerPoint presentations.
Serves as the primary point of contact for the AVPREI with internal and external key stakeholders, including volunteers, current and prospective clients/donors, community leaders and government officials.
Handles all interactions professionally. The Assistant to the AVPREI may be the first point of contact for the AVPREI.Assist AVPREI with the preservation of the Foundation's established cross-sector partnerships that engage public, private, and nonprofit institutions, as well as residents, in collective action
Keep abreast of racial equity work of the Foundation and community as needed.
Create a systematic process to manage and maintain all administrative files (electronic and hard copy).
Prepare and proof documents and correspondence, including generating and producing mail merges and PDF documents, creation and maintenance of table tents, attendance records, name badges.
Assist with creation of PowerPoint presentations.Provide administrative coordination and support for specialized initiatives, as assigned.
Reconciles the AVPREI's expense reports monthly.
Assists with reviews of various grants that have been awarded to the Community Foundation that fund the Foundation's racial equity work and understands what costs are allowable for coding expenses and spending decisions.
Reviews AVPREI emails and triages emails per established process, and voicemails.Board Committee and Community Partner Support
Community relationships are one of the most important assets the Community Foundation possesses, the Assistant to the AVPREI will have the responsibility of directly dealing with over 300 such relationships and continually presenting and representing the Foundation in a positive light.
The Assistant to the AVPREI has important conversations with members of the Racial Equity Roundtable, Foundation Board members and other community partners and is responsible for noting and triaging their requests and partnering with the AVPREI to determine how to move their requests forward.
Proactively ensures the provision of prompt, accurate, confidential, and professional services to the Community Partners, including supporting the preparation of reports, correspondence, and presentations.
Assists with meeting preparation for the various committees and community partners.Tasks include schedule and provide locations for meetings, assist with preparation of meeting agendas, gather, and distribute all materials, send appropriate reminders, confirm attendance, create, and reconcile table tents, keep attendance, and communicate with partner support staff when needed.
Assists with the Foundation's initiative to provide Racial Equity Impact Analysis training for leaders in our community by gathering information on fees to be charged/waived, selection of venues for training sessions, consultants to be hired, and other related expenses that might be incurred.
Prepare minutes of any committee and workgroup meetings, when requested.Assemble and store all official materials from meetings of committees and community partners for permanent records.
Meeting/Event Management
Schedule meetings, as required, and provide meeting management support, including preparing meeting minutes, order food and beverage if applicable.
Provide support to staff members who plan and coordinate special events.
Other Job Duties
Provide back up for
Receptionist/Office
Administrator.
On a limited basis and when needed proactively ensures the provision of confidential and professional services to other members of the Foundation Management Team, including supporting the preparation of reports, correspondence, and presentations.
All other duties, as assigned.Management Responsibilities:
None
Travel:
Local travel on occasion.
Salary Range:
$56,000 to $61,000
QUALIFICATIONS
Two-year degree required. Four-year degree preferred or equivalent career experience, or combination of degree and work experience.
At least 3 years' experience working with and supporting busy organizational leaders.
Advanced proficiency of computer skills, including Adobe Acrobat, Microsoft Word, Excel, Outlook, PowerPoint, MS Planner, MS Forms, internet searches, virtual platforms (e.g., Zoom, Google Meet, Menti, etc.) and webinars.
Effective oral and written communication skills.Detail-oriented with the ability to manage multiple responsibilities simultaneously in an organized and flexible fashion.
Problem solver.
Strong aptitude for new technologies and utilizing systems that promote efficiency and effectiveness.
Effective at administrative management.
Able to work both independently and in a team environment.
High degree of accuracy and attention to detail.
ABOUT THE COMMUNITY FOUNDATION
For more than a century, the Community Foundation for Greater Buffalo has enhanced and encouraged long- term philanthropy in the Western New York Community.
A 501 (c)(3) organization, the Community Foundation's mission is: Connecting people, ideas, and resources to improve lives in Western New York.
Established in 1919, the Community Foundation has made the most of the generosity of individuals, families, foundations, and organizations who entrust charitable assets to the Community Foundation's care.
Learn more atAPPLICATION PROCEDURE
Community foundations are designed to grow and evolve as our community's needs change, and new positions are regularly created as a result.
As the Community Foundation for Greater Buffalo continues to grow, we are looking for talented people who want to use their abilities to make a lasting difference.
If that is you, then please send a cover letter explaining your interest in this position and what you would bring to the Community Foundation for Greater Buffalo.
Send cover letter and resume as a single Word or PDF document via email to:Please submit responses electronically via email. Response may also be received by U.S. Postal Service if an electronic medium is not available. No calls please.
Application deadline:
Open until filled. We thank all candidates for their interest; however, only those selected for an interview will be contacted.
The Community Foundation for Greater Buffalo is an equal opportunity employer that values diversity, practices inclusion and works to advance equity.
Company Description The Foundation is a public charity dedicated to helping clients make the most of their generosity. Our mission is connecting people, ideas and resources to improve lives in Western New York. For over 100 years the Foundation has managed endowment funds for individuals, families and organizations.The Foundation has a very clear vision:
A vibrant and inclusive Greater Buffalo region with opportunity for all.
Company Description
The Foundation is a public charity dedicated to helping clients make the most of their generosity. Our mission is connecting people, ideas and resources to improve lives in Western New York. For over 100 years the Foundation has managed endowment funds for individuals, families and organizations.
The Foundation has a very clear vision:
A vibrant and inclusive Greater Buffalo region with opportunity for all.
#J-18808-Ljbffr
-
Buffalo, New York, United States VIA VISUALLY IMPAIRED ADVANCEMENT Full timeVice President of Vision Rehabilitation Services 30+ days ago Requisition ID: 1422Salary Range:Vice President of Vision Rehabilitation ServicesJob Description:VIA Visually Impaired Advancement is seeking a full time Vice President (VP) of Vision Rehabilitation Services to work 37.5 hours per week.Under the direction of the President/CEO, the VP of Vision...
-
Buffalo, New York, United States The Bank of New York Mellon Full timeJoin BNY Mellon, where you can bring your ideas and make history! BNY Mellon provides exciting career opportunities at the crossroads of business, finance, and technology. As a leading asset management and banking firm managing trillions of dollars, we are trusted by 97% of the top global banks to lead them into the digital age. With a rich 238-year history...
-
Vice President of Labor Relations
2 days ago
Buffalo, New York, United States Delaware North Gaming Full timeThe Opportunity Delaware North is currently seeking a Vice President of Labor Relations based out of our Global Headquarters in Buffalo, New York. The Vice President of Labor Relations provides strategic leadership and operational guidance to company leadership on all labor relations matters for a company with 75+ collective bargaining agreements with...
-
Buffalo, New York, United States HSBC Full timeOur purpose Opening up a world of opportunity explains why we exist. Here at HSBC we use our unique expertise, capabilities, breadth and perspectives to open up new kinds of opportunity for our more than 40 million customers. Were bringing together the people, ideas and capital that nurture progress and growth, helping to create a better world for our...
-
Buffalo, New York, United States HSBC Full timeOur purpose – Opening up a world of opportunity – explains why we exist. Here at HSBC we use our unique expertise, capabilities, breadth and perspectives to open up new kinds of opportunity for our more than 40 million customers. We're bringing together the people, ideas and capital that nurture progress and growth, helping to create a better world –...
-
Vice President of Manufacturing Operations
1 week ago
Buffalo, New York, United States DeBellis Catherine & Morreale Full timeI am a recruiter with a 90 employee manufacturing company in the Buffalo, NY area who has been in business for over 70 years and is searching for their next VP of Operations. As part of the Executive Management Team, you will be responsible for Production, Production Planning, Purchasing, Quality, Safety and the Machine Shop. Will have 5 direct reports...
-
Clinical Assistant/Associate Professor
3 weeks ago
Buffalo, New York, United States University at Buffalo Full timePosting Details Position Information Position Title Clinical Assistant/Associate Professor (10) Department School of Public Health and Health Professions Posting Number F240004 Posting Link Employer State Faculty Appointment Term Term Position Type UUP Faculty Posting Detail Information Fiscal Year Position Summary We seek a candidate for a clinical...
-
Clinical Assistant/Associate Professor
1 month ago
Buffalo, New York, United States University at Buffalo Full timePosting Details Position Information Position Title Clinical Assistant/Associate Professor (10) Department School of Public Health and Health Professions Posting Number F240004 Posting Link Employer State Faculty Appointment Term Term Position Type UUP Faculty Posting Detail Information Fiscal Year Position Summary We seek a candidate for a clinical...
-
Elementary/Middle School Science Teacher
3 days ago
Buffalo, New York, United States Erie 2-Chautauqua-Cattaraugus BOCES Full timeElementary/Middle School Science TeacherEnterprise Charter School275 Oak Street Buffalo , NY 14203 Certified - Teaching - Science Teacher {SCI}Job Number Start Date Open Date 06/23/2024 Closing Date 07/15/2024 Enterprise Charter School (ECS) Overview:Enterprise is a public charter school in Buffalo, New York educating children in kindergarten through eighth...
-
Assistant, Associate, or Full Professor
1 month ago
Buffalo, New York, United States University at Buffalo (SUNY) Full timePosition Title: Assistant, Associate, or Full Professor Posting Number: F230032 Employer: State FTE: 1.00 Position Summary: The department of Community Health and Health Behavior is seeking to fill two (2) tenure track faculty positions at the Assistant, Associate or Full Level . The successful candidates will join a University-wide...
-
Assistant, Associate, or Full Professor
3 weeks ago
Buffalo, New York, United States University at Buffalo (SUNY) Full timePosition Title: Assistant, Associate, or Full Professor Posting Number: F230032 Employer: State FTE: 1.00 Position Summary: The department of Community Health and Health Behavior is seeking to fill two (2) tenure track faculty positions at the Assistant, Associate or Full Level . The successful candidates will join a University-wide...
-
Buffalo, New York, United States University at Buffalo Full timePosting Details Position Information Position Title Assistant/Associate/Full Professor HS, Epidemiology and Environmental Health Department Epidemiology and Environmental Health Posting Number F230285 Posting Link Employer State Faculty Appointment Term Term Position Type UUP Faculty Posting Detail Information Fiscal Year Position Summary The...
-
Buffalo, New York, United States University at Buffalo Full timePosting Details Position Information Position Title Assistant/Associate/Full Professor HS, Epidemiology and Environmental Health Department Epidemiology and Environmental Health Posting Number F230285 Posting Link Employer State Faculty Appointment Term Term Position Type UUP Faculty Posting Detail Information Fiscal Year Position Summary The...
-
Buffalo, New York, United States University at Buffalo Full timePosting Details Position Information Fiscal Year Position Title Center Administrator, Center for Climate Change and Health Equity Classification Title Staff Assistant Department Epidemiology and Environmental Health Posting Number P240175 Posting Link Employer State Position Type Professional Appointment Term Term Salary Grade SL2 Posting Detail...
-
Buffalo, New York, United States University at Buffalo Full timePosting Details Position Information Fiscal Year Position Title Center Administrator, Center for Climate Change and Health Equity Classification Title Staff Assistant Department Epidemiology and Environmental Health Posting Number P240175 Posting Link Employer State Position Type Professional Appointment Term Term Salary Grade SL2 Posting Detail...
-
Vice President Finance
1 week ago
Buffalo, New York, United States Newbury Franklin Industrials Full timeAbout Newbury Franklin Industrials:Newbury Franklin Industrials ("NFI") was officially launched on February 19, 2021 with the acquisition of USA Sealing, Inc. NFI exists to organically grow and build the leading supplier of consumable industrial components to the North American maintenance, repair, and operations ("MRO") market. To date, NFI has completed 8...
-
Buffalo, New York, United States Kaleida Health Full timeExciting Opportunity for Vice President role!Support the Chief Nurse Executive (CNE) in providing leadership for critical areas of Care Management (CM), Discharge Planning, and Post-Acute Care TransitionsOversee Care Management, Acute Care Operations, and moreJoin our innovative healthcare team!
-
Vice President Risk and Compliance Assurance
1 month ago
Buffalo, New York, United States HSBC Full timeJob description Our purpose – Opening up a world of opportunity – explains why we exist. Here at HSBC we use our unique expertise, capabilities, breadth and perspectives to open up new kinds of opportunity for our more than 40 million customers. We're bringing together the people, ideas and capital that nurture progress and growth, helping to create a...
-
Vice President Risk and Compliance Assurance
3 weeks ago
Buffalo, New York, United States HSBC Full timeJob description Our purpose – Opening up a world of opportunity – explains why we exist. Here at HSBC we use our unique expertise, capabilities, breadth and perspectives to open up new kinds of opportunity for our more than 40 million customers. We're bringing together the people, ideas and capital that nurture progress and growth, helping to create a...
-
Assistant, Associate, or Full Professor
2 months ago
Buffalo, New York, United States University at Buffalo Full timePosting Details Position Information Position Title Assistant, Associate, or Full Professor Department Community Health and Health Behavior Posting Number F230032 Posting Link Employer State Faculty Appointment Term Term Position Type UUP Faculty Posting Detail Information Fiscal Year Position Summary The department of Community Health and Health...
