Safety, Facilities and Procurement Coordinator

2 weeks ago

Helena, Montana, United States State of Montana Full time
Our services impact EVERY Montanan

MISSION STATEMENT
To be the nation's most citizen oriented, efficiently administered, state tax agency.


The Montana Department of Revenue administers almost 40 state taxes, property appraisals, alcoholic beverage laws, cannabis laws, and unclaimed property for the state of Montana.

The Director's Office Division provides support for the Director and department employees relating to tax policy, legal, human resources, training, enterprise planning, communications and taxpayer assistance, dispute resolution, call center, accounting and budgeting, contracts, facilities and purchasing, and security.

What We Can Offer You

The State of Montana's comprehensive benefits package includes:

  • Health, dental, and vision care; life insurance; and long-term disability. The State currently contributes $12,648/year toward these benefits.
  • Free health care for employees and eligible family member at Montana Health Centers.
  • Employee Assistance Benefits including counseling, legal assistance, well-being coaching, financial information, which are free resources.
  • Retirement plans- The State currently contributes 9.17%, vested after 5 years of continuous employment.
  • Paid vacation- starting at 15 days a year.
  • Sick leave- 12 days a year.
  • 11 holidays, including a floating holiday, which can be used any time.
  • Flexible hours.
  • Eligibility to participate in the Public Service Loan Forgiveness (PSLF) program.


Visit the Health Care and Benefits Division for more information at In addition to employee benefits, there are a wide range of advancement opportunities throughout the Department of Revenue.


DUTIES

Job Overview:
This position resides in the Director's Office Division of Department of Revenue.

Duties include purchasing department equipment and supplies; receiving, reviewing, and processing purchase requests; managing purchasing contracts; tracking department assets and accounting transactions; coordinating state procurement cards for the department; and providing information on purchasing rules, policies, and procedures.

The position does not supervise other staff.

Knowledge of:

  • Montana procurement and purchasing statutes
  • Department purchasing and procurement policies, procedures, and guidelines
  • Contract negotiations
  • Accounting methods and techniques
  • Asset management and control protocols and system
  • Effective information dissemination techniques
  • OSHA Standards and the Montana Safety Culture Act.
  • Potential exposures to hazardous work environments. Must be able to prepare and adjust accordingly to ensure actives are completed in a safe manner.
  • Security and disaster preparedness laws.
  • Electronic security systems and software. Must be able to apply knowledge, experience and training to solve specific security or disaster problems.
  • Risk management and loss control as it relates to a comprehensive employee safety program.
  • Safety laws and regulations and the application of those laws.
  • ADA, job safety analysis, Return to Work programs and OSHA.
  • Local law enforcement processes.
  • General management practices including strategic planning; principles and methods of work planning; operational and program planning; and quality assurance methods.
  • Current occupational safety and health principles, practices, and developments.

Skills in:

  • Research and analysis
  • Accuracy and attention to detail
  • Conflict resolution and customer service
  • Microsoft programs and other data base applications
  • Written, verbal, and interpersonal communication
You would be a great fit for this position if you have:

  • Self-motivated
  • Strong work ethic

Ability to:

  • Demonstrate self-motivation
  • Effectively use Visio
  • Follow instructions
  • Provide timely, customer service
  • Handle multiple priorities under deadlines
REMOTE/

TELEWORK:
This position may be eligible to work from an approved worksite within the state of Montana. This position would be required to report to a Department of Revenue office assigned by the supervisor.

Employees must meet and sustain Department of Revenue telework eligibility requirements and supervisor's approval to participate in the DOR Telework Program.


Training Assignment:
This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.


To be considered for any DOR position, applicants must complete and submit their application online, and upload any required documents.

DOR is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply.

  • This is an incomplete list of job duties. For a complete job description please contact Human Resources. or
(All computer systems and tax guidelines will be trained on the job.)

HOW TO APPLY
To be considered for this position, you must complete the state application.

  • Complete online state application.
  • If you have documented postsecondary educations, please attach your transcripts for it to be considered in the evaluation process.
  • Resumes will not be reviewed or considered.

Applicant Pool Statement:

If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Successful applicants are required to successfully pass DOR tax and background check(s).

EDUCATION / EXPERIENCE

The minimum level needed on the first day of work is

  • One year of post-secondary education or training in accounting, purchasing, procurement, business, office administration or directly related field.
  • Two years of job-related work experience.
  • Other combinations of education and experience will be evaluated on an individual basis
If applicable, please provide college/university transcripts with application.

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