![Lincoln County, OR](https://media.trabajo.org/img/noimg.jpg)
Personnel Coordinator
6 days ago
Location : Lincoln County, OR
Job Type: Full-Time
Job Number:
Department: Health and Human Services
Division: ADMINISTRATION
Opening Date: 05/29/2024
Closing Date: Continuous
Position Summary
Your job in the department is to. . .
Support the Health and Human Services (HHS) department by planning, organizing, and implementing administrative systems concerning the recruitment and retention of HHS employees. Maintain confidential files, reports, and personnel records for the department working in concert with the County Human Resources Department. Responsible for all new employee administrative orientation and coordination of contracts for acquisition of contracted personnel and student interns.
Your job also involves . . .
Assisting the HHS Director with special projects and other tasks as required. Assisting with time entry as needed. Managing special Personnel projects.
Essential Functions/Major Responsibilities
Employee Recruitment and Retention:
- Take the lead in creating and tracking personnel requisition forms for vacant positions.
- Take the lead in developing and updating job descriptions in partnership with the HHS Director and/or Division Directors.
- Serve as primary liaison and initiate contracts with third-party contractors for contracted employees as requested.
- Serve as primary liaison with Human Resources Department and maintain documentation of department recruitment efforts from requisition through onboarding.
- Collaborate with managers regarding recruitment, onboarding, and evaluation processes.
- Maintain HHS organizational charts.
- Maintain HHS employee phone lists and posts on web page.
- Provide new employee administrative orientation.
- Update, organize and regularly review orientation process.
- Arrange for phone extensions, file path access, identification/electronic access badges, and building keys for HHS employees.
- Order equipment, maintain equipment inventory, and collect assigned equipment from departing employees.
- Maintain HHS confidential employee convenience files.
- Maintain documentation of performance reviews. Track review dates.
- Track and report on turnover, retention, trainings, file access, and door access.
- Administer mailing lists, calendars, and web page.
- Maintain Behavioral Health Supervision logs and file documentation. Report on status monthly.
- Provide administrative support for the Director, including assistance with general and confidential correspondence. Schedule appointments and meetings as requested.
- Quality Improvement: Improve administrative processes by devising new applications; update procedures; evaluate system results with users.
- Complete special projects by organizing and coordinating information and requirements; plan, arrange, and meet schedules; monitor results.
- May assist in payroll processing, approve time sheets, and approve Crisis on Call forms.
- Maintain professional and technical knowledge by attending educational workshops; benchmark professional standards; review professional publications; establish personal networks.
Minimum Education Level:
Associates and/or Professional Certification
Minimum Experience Level
Two- Three years
Specifics: A minimum of 2 years' experience in an office setting performing a combination of tasks outlined above is required.
Substitution Note: Any satisfactory combination of experience and training that clearly demonstrates the ability to perform the work as determined by the Health Department Director is acceptable.
Desirable Qualifications:
Education and/or experience in Human Resources preferred. Bachelor's degree preferred.
Knowledge of:
- Human Resources best practices, particularly regarding job descriptions, recruitment, and retention.
- Modern office practices and procedures.
- Considerable knowledge of business English, spelling, punctuation.
- Develop spreadsheets.
- Maintain confidentiality at all times.
- Convey information, ideas, and facts both orally and in writing to supervisors, colleagues, and individuals, inside and outside the County, using language and a format the audience will best understand.
- Utilize computers and other technology to communicate in written and verbal forms (e.g., word processing, texts, emails, spreadsheets, department-specific software).
- Effectively relate well with others, including supervisors, colleagues, and individuals inside and outside the County. Exhibit a professional manner in dealing with others and working to maintain constructive working relationships.
- Take personal responsibility for the quality and timeliness of work. Show up to work on time, and follows instructions, policies, and procedures. Meet productivity standards, deadlines, and work schedules.
WORKING CONDITIONS
Job Conditions: The work is performed in an office setting and involves normal working hours. The work requires the employee to understand and react appropriately to stressful situations due to the need to meet timelines/deadlines. In addition, the work requires sitting for long periods and occasional travel. The work also may require some light manual labor.
Work Location: Lincoln County
Travel: N/A
PHYSICAL DEMANDS
The physical demands are typical of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ADA COMPLIANCE:
Physical capability to handle high mobility demands and complex personal interactions.
- Physical Ability: Tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight pounds)
- Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability. Some tasks require the ability to perceive and discriminate sounds.
- Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.
Lincoln County is committed to providing reasonable accommodations as required by the Americans with Disabilities Act (ADA). This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities, and essential functions expected of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
Lincoln County offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision which is paid at 90% by the County and 10% by the employee. Other fully paid benefits include life, AD&D, long-term disability insurance. Other optional insurances are available. A 401K retirement plan is also provided. The County's current contribution rate is 11%.
Regular and Trial Service employees working between 20 and 39 hours per week on a regular basis are eligible for pro-rated employee benefits.
-
Marine Field Service Engineer
7 days ago
Newport, Oregon, United States Garmin International Inc Full timeOverviewWe are seeking a full-time Field Service Engineer Marine in our Newport, OR location. In this role, you will be responsible for providing installation, technical support and training on Garmin and Fusion Entertainment Marine products to boat OEMs (Original Equipment Manufacturers), OEM dealers and installation dealers. Essential FunctionsBecome...
-
Personnel Coordinator
3 weeks ago
Newport, United States Lincoln County, OR Full timeSalary: $24.53 - $32.97 Hourly Location : Lincoln County, OR Job Type: Full-Time Job Number: 24-37 (610) Department: Health and Human Services Division: ADMINISTRATION Opening Date: 05/29/2024 Closing Date: Continuous Position Summary Your job in the department is to. . . Support the Health and Human Services (HHS) department by planning, organizing, and...
-
Personnel Coordinator
3 weeks ago
Newport, United States Lincoln County, OR Full timeSalary: $24.53 - $32.97 Hourly Location : Lincoln County, OR Job Type: Full-Time Job Number: 24-37 (610) Department: Health and Human Services Division: ADMINISTRATION Opening Date: 05/29/2024 Closing Date: Continuous Position Summary Your job in the department is to. . . Support the Health and Human Services (HHS) department by planning, organizing, and...
-
Event Coordinator
3 weeks ago
Newport, United States US Bureau of Naval Personnel Full time**Duties**: - You will serve as the event lead for conferences/events/ceremonies as assigned by the director and provide logístical support to the conference organizer. - You will prepare invitational travel orders for Naval War College (NWC) hosted speakers and panelists. - You will coordinate NWC ceremonies including graduation ceremonies, an annual...
-
Patient Services Coordinator
3 weeks ago
Newport, United States North Country Hospital Full timeStatement of Purpose Coordinate overall referral services for patients. Provide support for the smooth operation of the medical practice and services to the patients. Essential Functions, Duties, and Responsibilities Reports to the Practice Manager. Performs necessary insurance eligibility verifications, pre-certifications, prior authorizations and obtains...
-
Talent Recruiting Coordinator
7 days ago
Newport, Rhode Island, United States Lukos Full timeTalent Sourcing Coordinator Role Overview The Talent Sourcing Coordinator collaborates with the Director of Human Resources to engage with potential job candidates, screen resumes, manage the company's candidate tracking system, review job descriptions, advertise job openings across platforms, and assist with various HR/recruiting duties. Key...
-
Payroll/recruiting Coordinator
3 weeks ago
Newport News, United States City of Newport News Full time**PERSONNEL **COORDINATOR** WATERWORKS Human Resources Department 700 Town Center Drive, Suite 200 Newport News, VA 23606 NEWPORT NEWS, VA Phone: (757) 926-1800 CITY OF OPPORTUNITY** **Fax: (757) 926-1825 **GENERAL STATEMENT OF RESPONSIBILITIES** Under general supervision, this position is responsible for performing human resources related functions to...
-
Newport, United States Buaya Pacific Management Full timeThis contractor position support the Defense Institute of International Legal Studies (DIILS), based in Newport, RI. An active Security Clearance is required prior to the start date. Our company assist with new clearance requests for new employees. The Rule of Law Regional Training Coordinator (RoL-TC) is part of a team of three. Each RoL-TC is assigned to...
-
Student Success Coordinator
2 weeks ago
Newport News, United States Christopher Newport University Full timePosition Information **Working Title** - Student Success Coordinator**Position Number** - FA337**FLSA** - Exempt**Appointment Type** - Full Time**Sensitive Position** - No**Sensitive Position Statement** - A sensitive position requires a fingerprint-based criminal history check. - This is NOT a sensitive position.**Campus Security Authority** - Yes**Campus...
-
Technical Coordination Supervisor, Field Service
4 weeks ago
Newport News, United States Liebherr Group Full timeThis position is responsible for scheduling and dispatching workers, work crews, equipment, or service vehicles for conveyance of materials, freight, or passengers, or for normal installation, service, oremergency repairs rendered outside the place of business. The position is also responsible for interacting with customers to provide information in response...
-
Coordinator In-home Services
2 weeks ago
Newport News, United States InnovAge Full time**Responsibilities**: The **In-Home Services** **Coordinator **ensures the proper delivery of services to active PACE In-Home Services Participants. Responsible for oversight and management of the In-Home Services schedule and any associated orders, Individualized Service Plans, and Care Plans. Accountability to compliance with contractual agreements and...
-
Patient Services Coordinator
4 weeks ago
Newport News, United States Virginia Oncology Associates Full timeOverview:Virginia Oncology Associates, the largest group of medical professionals in Hampton Roads and Northeast North Carolina devoted exclusively to cancer care and blood disorders, has an exciting opportunity for a Patient Services Coordinator to support our office in Newport News. ***Please take this quick survey once you've submitted your resume to...
-
Staff and Development Coordinator
1 week ago
Newport News, United States The Chesapeake Full timeStaff and Development Coordinator We are looking for a Coordinator that will lead facility wide staff development programs and initiatives, working collaboratively with HR and other management personnel to accomplish training and continuing education objectives. Coordinator will also champion quality assurance initiatives, particularly within Health...
-
Coordinator In-Home Services
4 weeks ago
Newport News, United States InnovAge Full timeResponsibilities The In-Home Services Coordinator ensures the proper delivery of services to active PACE In-Home Services Participants. Responsible for oversight and management of the In-Home Services schedule and any associated orders, Individualized Service Plans, and Care Plans. Accountability to compliance with contractual agreements and Participant...
-
Coordinator In-Home Services
3 weeks ago
Newport News, United States InnovAge Full timeResponsibilities The In-Home Services Coordinator ensures the proper delivery of services to active PACE In-Home Services Participants. Responsible for oversight and management of the In-Home Services schedule and any associated orders, Individualized Service Plans, and Care Plans. Accountability to compliance with contractual agreements and Participant...
-
Staff and Development Coordinator
4 weeks ago
Newport News, United States The Chesapeake - LifeSpire Full timeJob DescriptionJob DescriptionStaff and Development CoordinatorWe are looking for a Coordinator that will lead facility wide staff development programs and initiatives, working collaboratively with HR and other management personnel to accomplish training and continuing education objectives. Coordinator will also champion quality assurance initiatives,...
-
Staff and Development Coordinator
3 weeks ago
Newport News, United States The Chesapeake - LifeSpire Full timeJob DescriptionJob DescriptionStaff and Development CoordinatorWe are looking for a Coordinator that will lead facility wide staff development programs and initiatives, working collaboratively with HR and other management personnel to accomplish training and continuing education objectives. Coordinator will also champion quality assurance initiatives,...
-
Patient Services Coordinator
4 weeks ago
Newport News, United States Virginia Oncology Associates Full timeOverview: Virginia Oncology Associates, the largest group of medical professionals in Hampton Roads and Northeast North Carolina devoted exclusively to cancer care and blood disorders, has an exciting opportunity for a Patient Services Coordinator to support our office in Newport News. ***Please take this quick survey once you've submitted your resume to...
-
Public Relations Coordinator/Athletic Director
3 weeks ago
Newport, United States InsideHigherEd Full timeDescription: Public Relations Coordinator/Athletic Director Arkansas State University-Newport Arkansas State University-Newport is seeking applications for the position of Public Relations Coordinator/Athletic Director on the Newport campus. The Public Relations Coordinator is a campus-based position that is responsible for public relations activities for...
-
Admissions Coordinator
7 days ago
Newport News, United States Newport News Behavioral Health Center Full time**Responsibilities**: **Universal Health Services, Inc.**, one of the nation’s largest and most respected providers of hospital and healthcare services, has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, our annual revenues were $11.4 billion in 2019. In 2020, UHS...
-
Patient Services Coordinator
2 weeks ago
Newport News, United States Virginia Oncology Associates Full timeOverview: **Virginia Oncology Associates, the largest group of medical professionals in Hampton Roads and Northeast North Carolina devoted exclusively to cancer care and blood disorders, has an exciting opportunity for a Patient Services Coordinator to support our office in Newport News.** **Responsibilities**: - Greets patients and visitors to the clinic...