HR Admin Assistant

7 days ago

Orlando, Florida, United States ProSolar Systems Caribbean Full time
Job Description
Job Summary:

The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department.

Human Resources Assistant duties involve a wide range of support activities inside our HR department, from coordinating meetings to maintaining our employee database to posting job ads. An important part of the role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt requests and questions.

The position also involves the careful monitoring and tracking of all documentation and paperwork that must be in evidence in an employee's personnel file. Will also assist with creating and maintaining employee databases on the HRIS systems, creating personnel files, filing employee-related documents, answering department telephones, channeling/relaying messages, communicating, answering questions, and distributing information to employees.

Must have these attributes to be successful in the position: excellent time management skills, ability to prioritize workload, work independently, self-starter, inquisitive, team player, handle the responsibility of highly confidential information, detail oriented, accurate, and able to focus on priorities to adhere to tight deadlines, calm under pressure. Team player motivated to work in a fast-paced environment

Supervisory Responsibilities:
  • None-This position has no supervisory responsibilities and reports directly to Human Resources Manager
HR Assistant Essential Functions and Core Responsibilities:
  • Maintains accurate and up-to-date human resources files, records, and documentation.
  • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
  • Maintains the integrity and confidentiality of human resource files and records.
  • Assisted with the recruitment process by, filtering applications, scheduling interviews, assisting in the interview process, and drafting offer letters.
  • Reviewed human resources paperwork for accuracy and completeness, including verifying, collecting, and correcting data.
  • Manages the process of employee file digitalization and maintains current electronic HR records through electronic filing.
  • Performs administrative and clerical work for the HR Department, focusing on new employee orientation and onboarding functions
  • Assists in the creation, upkeep, and editing of HR-related documents, presentations, and reports
  • Enters and updates all employee changes/transactions/information into the company HRIS database
  • Assist with record audits and mandatory reports.
  • Assists with planning and execution of special events such as benefits enrollment, organization wide meetings, employee recognition events, holiday parties, and retirement celebrations.
  • Keeping processed paperwork and employment records
  • Answering employee requests and questions Create and submit reports to senior management
  • Performs other duties as assigned.
Requirements

HR Assistant Requirements/ Skills/Abilities/Education, Qualifications, and Experience:
  • At least 1+ years of previous related experience required
  • Ability to organize and summarize large volumes of data in Excel
  • Impeccable attention to detail and solid customer service instincts
  • Ability to exhibit a high level of confidentiality, professionalism, and discretion
  • Ability to follow up and follow through on assigned projects and deadlines
  • Working with others by establishing and maintaining effective, positive, and cooperative working relationships
  • Adept at prioritizing, multi-tasking, and problem-solving in a deadline-oriented environment
  • Flexible and adaptable to frequent change
  • Experience in the solar industry is preferred.
  • Experience using CRM is a plus.
  • Proficiency in Google Sheets.
  • Keeping process paperwork and employment records Answering employee requests and questions
  • Create and submit reports to senior management Other tasks as assigned.
  • Ability to listen and communicate (verbal/written) and follow up effectively with employees, sales agents, managers, and supervisors
  • Must regard all accounting and payroll information as highly confidential.
  • Exceptional mathematical and calculation skills
  • Strong teamwork skills and ability to meet deadlines in a fast-paced environment
  • Excellent written and verbal communication skills
  • Strong quantitative skills
  • Excellent customer service skills
  • Excellent verbal and written communication skills
  • Proficient computer skills
  • Must be technologically savvy, demonstrating the ability to adapt to ever-changing technologies and learn the functionality of new equipment and systems.
Physical Demands and Working Conditions:

Described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • Work is performed in a temperature-controlled office environment or travels via vehicle
  • While performing the duties of this job, the employee is required to ambulate, sit and/or stand in various intervals throughout the work shift
  • Use of computer, phone, copier, and other office equipment in the course of a day
  • While performing the duties of this job, occasionally required to use hand to handle, touch and use tools, reach with hands and arms, bend, stoop, twist, lift, reach, push, pull, grasp, balance, talk, hear, and ambulate during the course of employment
  • Specific vision ability required by the job include close vision, distance vision, peripheral vision, depth perception, and an ability to adjust focus
  • Employee may be required to travel for business purposes
Compensation & Benefits:
  • Long term stability in a fast-growing industry
  • Competitive compensation,
  • Paid Holidays
  • Generous 401(k) option
  • Dental Insurance
  • Employer Paid Basic Life and AD&D Insurance
  • Employer Paid Long Term Disability
  • Optional Employee Paid - Voluntary Benefits
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
  • Opportunity for career development and advancement with a rapidly growing company
  • High-energy, fun, and friendly culture
Benefits Package available after 60 days of employment. However, some items are subject to meeting eligibility.

Benefits

Compensation & Benefits:
  • Long term stability in a fast-growing industry
  • Competitive compensation,
  • Paid Holidays
  • Generous 401(k) option
  • Dental insurance
  • Employer Paid Basic Life and AD&D Insurance
  • Employer Paid Long Term Disability
  • Optional Employee Paid - Voluntary Benefits
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
  • Opportunity for career development and advancement with a rapidly growing company
  • High-energy, fun, and friendly culture
Benefits Package available after 60 days of employment. However, some items are subject to meeting eligibility.

Compensation

Compensation may vary based on role, level, experience, length of time in a position, and location. Candidates are not guaranteed to be at the high or low end of the compensation ranges presented. The Company complies with applicable federal, state, and local minimum wage requirements.

ProSolar is proud to be an equal opportunity employer that does not tolerate discrimination or harassment of any kind. Our commitment to Diversity, Inclusion & Belonging drives our ability to build diverse teams and develop inclusive work environments. At ProSolar we believe that empowering people and valuing their differences will help us create a planet run by the sun for everyone.

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