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Administrative Assistant
1 week ago
Job Overview:
FLSA Designation:
Non Exempt
Supervisor:
State Director
Pay Rate: 20$/per hour.
Job purpose:
To provide administrative support to the Senior Team Management Department.
Duties and responsibilities:
- Supports in the processing of payroll when they are on vacation or taking time off.
- Inputs reportable events/follow ups into DHHS' Evergreen system.
- Sets up new clients with pharmacy.
- Sets up new clients in agency system.
- Creates new binders for all new programs and clients.
- Maintains office supplies and house supplies.
- Creates spreadsheets for varies reports as directed.
- Supports the State Director with Person Centered Planning (PCP) data entry in DHHS' Evergreen System as needed.
- Ensures that PCPs are saved electronically and hard copies in the client records.
- Ensures all client PCP goals are maintained and current in the agency system.
- Maintain annual client consents, lease and standard contract.
- Attends Management meetings and is responsible for ensuring meeting notes are taken and maintained.
- Tracks medication errors and patterns
- Maintains on-call rotation.
- Performs other duties as required.
Qualifications:
High School, or GED required. One-year related experience preferred. Must be able to deal with a variety of people courteously and pleasantly on the phone and in person.
Must possess accurate typing and word processing skills, fluent knowledge of power point, excel and word, familiarity with a variety of office machines, ability to handle multiple tasks in an organized manner.
Must have a valid driver's license.Working conditions:
This is job is in person Mon-Fri 9a-330p.
Physical requirements:
- Bend & Stoop: Occasionally 1⁄ 2 hours of work
- Squat/crouch: Occasionally 1⁄ 2 hours of work
- Climb stairs: Occasionally 1⁄ 2 hours of work
- Overhead work: Occasionally 1⁄ 2 hours of work
- Kneel: Occasionally 1⁄ 2 hours of work time
- Push/pull: Occasionally 1⁄ 2 hours of work time
- Lifting/carrying: Occasionally up to 20 lbs. of work
- Computer use: Frequently 8 hours of work
- Sitting: Frequently 8 hours of work time
- Walking/standing: Frequently 5 hours of work
Pay:
$ $20.00 per hour
Expected hours:
per week
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
Experience:
- Customer service: 1 year (required)
Ability to Commute:
- Portland, ME required)
Ability to Relocate:
- Portland, ME 04103: Relocate before starting work (required)
Work Location:
In person
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