Executive Assistant, Avenue North
1 month ago
ChristianaCare's Medical Group is looking to hire a Full Time Executive Assistant to the Executive Leadership team of the Complex Primary Care Serviceline.
The Executive Assistant is responsible for providing administrative support to member(s) of the executive team in order to maximize their effectiveness and efficiency. The Executive Assistant will be the primary point of contact for internal and external interactions. This position requires an independent thinker and leader who has the ability to function effectively in a rapidly growing and changing environment.
Delivering health, not just health care is our promise to our community. Be a part of an organization that makes a difference and impacts the lives of each other and the communities we serve through our commitment of being excellent today and even better tomorrow.
Work Schedule
Mondays - Fridays: 8:00am - 4:30pm
No weekends or holidays
Opportunity for a hybrid schedule available.
Key Responsibilities
Provides administrative support to the executive leader(s); including attending and taking minutes at meetings, composing agenda, drafts and types correspondence, schedules meetings and meeting rooms, maintains up to date filing systems, screens incoming calls and takes accurate telephone messages, preparing Powerpoint presentations and Excel spreadsheets.
Provides a link for smooth communication between the executive's office and internal departments, demonstrating leadership to maintain credibility, trust and support with executive management staff.
Schedules and manages executives’ calendar and maintains daily tickler system. Anticipates executive(s) needs and provides assistance to ensure they are prepared for daily activities.
Screens correspondence/mail, sorts and prioritizes, bringing items for immediate action to executive leaders attention.
Coordinates and schedules meetings and events including notifying attendees, reserving rooms, arranging meals and refreshments, equipment and other support materials.
Prepares requisitions and maintains supply inventory and materials, checks receipts for incoming materials, and processes invoices for payment.
Prepares all travel reservations and compiles reimbursement documentations, completes corporate credit card reconciliations.
Completes Purchase Orders and invoicing.
Benefits & Incentives
Full Medical, Dental, Vision, Life Insurance, etc.
Two retirement planning offerings, including 403(b) with company contributions.
Generous paid time off with annual roll-over and opportunities to cash out.
12 week paid parental leave.
Tuition assistance
Incredible Work/Life benefits including annual membership to care.com, access to backup care services for dependents through Care@Work, retirement planning services, financial coaching, fitness and wellness reimbursement, and great discounts through several vendors for hotels, rental cars, theme parks, shows, sporting events, movie tickets, insurance and much more
Qualifications
High School diploma or equivalent required.
Completion of a program in secretarial science or related field preferred.
Four years administrative experience; preferably supporting an executive leader.
Interested candidates should attach an updated copy of their resume during the application process.
Why ChristianaCare:
ChristianaCare is rated by Forbes as the 2nd best health system for diversity and inclusion, and the 29th best health system to work for in the United States, and by IDG Computerworld as one of the nation’s Best Places to Work in IT. ChristianaCare is rated by Healthgrades as one of America’s 50 Best Hospitals and continually ranked among the nation’s best by U.S. News & World Report, Newsweek and other national quality ratings.
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