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Billing & Collections Specialist
1 month ago
The work hours are 8-5 Monday through Friday and on a hybrid schedule, with 2-3 days in office.
Responsibilities:
- Timely and accurate invoicing, working with sales and customer service to address billing issues.
- Proactively researching and resolving billing issues and ensuring job margins meet expectations.
- Performing collections activities, including follow-ups, payment plans, invoice credits, and bad debt management.
- Collecting accounts receivable for assigned customers and providing customer service for collection issues.
- Processing and reviewing account adjustments, requesting vendor credits, and resolving customer discrepancies.
- Monitoring and maintaining customer accounts, performing account adjustments, small balance write-offs, and reconciliations.
- Reducing account delinquency, identifying trends and root causes, escalating issues, and assisting with accounting reports.
- Acting as a backup for billing and collections staff, creating custom invoices for international shipping, and managing credit card and ACH payments.
- Training new employees, writing procedures, monitoring customer creditworthiness, and using a 3rd party EDI system for invoicing.
Qualifications:
- 2 years' experience in AR, with an emphasis on billing and collections
- Proficiency in Microsoft Excel
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO NoticeVaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy NoticeVaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
