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Billing Manager

3 months ago

Tampa, United States Vaco Full time

Job Summary: We are seeking an experienced Billing Manager to oversee our billing operations, ensuring accurate and timely invoicing, optimizing cash flow, and maintaining strong customer relationships. The ideal candidate will lead the billing team and collaborate with other departments to streamline billing processes.

Key Responsibilities:

  • Manage the entire billing cycle, from invoice generation to payment application
  • Oversee and train billing staff, implementing efficient workflows and best practices
  • Ensure compliance with company policies, accounting standards, and regulatory requirements
  • Collaborate with sales, customer service, and finance teams to resolve billing issues
  • Develop and maintain billing procedures and documentation
  • Analyze billing data and prepare reports for management
  • Implement and maintain internal controls to prevent errors and fraud
  • Manage customer contracts and pricing agreements
  • Oversee the maintenance of customer accounts and billing systems
  • Resolve complex billing disputes and discrepancies
  • Continuously improve billing processes for efficiency and accuracy

Qualifications:

  • Bachelor's degree in Accounting, Finance, or related field
  • 5+ years of experience in billing management, preferably in a similar industry
  • Strong knowledge of billing systems, ERP software, and Microsoft Office Suite
  • Excellent understanding of accounting principles and financial regulations
  • Strong leadership, communication, and problem-solving skills
  • Analytical mindset with attention to detail
  • Experience with high-volume billing and complex pricing structures
  • Ability to manage multiple priorities in a fast-paced environment

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.