Grants & AR Analyst

POSITION SUMMARY: 

Under the general direction of the AR & Financial Analysis Manager or designee, the Grants & AR Analyst is responsible for all Accounts Receivable (AR) and cash management functions related to grants and contracts receivables. Gathers and reconciles financial data and prepares financial analysis for presentation to Senior Management.

ESSENTIAL FUNCTIONS:

• Prepare and reconcile monthly Accounts Receivable aging reports for all restricted funds and work with grant accountants to document status of collections
• Produce monthly finance reports and analysis, conduct financial analysis and reporting for special projects
• Create letter of credit draw analysis, reconciliation, and requests. Apply payments against open invoices and prepare quarterly and ad-hoc reports
• Receive daily deposit records from the Bursars Office for funds deposited into the grant clearing account and update reconciliation database to track the application process for each AR item
• Communicate regularly with grant accounting staff to confirm deposits are posted to the correct award in a timely manner.  Generate, prepare and reconcile monthly, quarterly journals for entry in general ledger system
• Research unidentified AR billing or payment discrepancies and work with manager to resolve.
• Process all AR transfer and sponsoring agency refund requests related to grant and contract accounts. Process all credit billing processes, small balance write-offs and utilize un-posting functionality to correct deposit applications
• Provide guidance to grant accountants, departments, and management with AR details including research and reconciliation of AR inquiries
• Develop and run queries to extract data from the financial system. Generate reporting queries to effectively maintain bill plan information in the grants management system for all grant and contract accounts
• Performs other duties as assigned.

REQUIRED QUALIFICATIONS:

• Bachelor’s degree in Business, Accounting, Finance or related field or equivalent experience
• 3-5 years related business experience
• Proficient in Microsoft Office Suite
• Excellent interpersonal, verbal and writing skills needed to present and communicate effectively with a diverse population of stakeholders.
• Demonstrated time management and problem-solving skills with ability to organize and prioritize workload, identify problem areas and take action to meet deadlines
• Demonstrated ability to analyze and interpret financial documents such as system reports at account and summary levels

PREFERRED QUALIFICATIONS:

• Extensive proven experience using general ledger application