Records Manager and Action Officer

1 month ago

Chantilly, United States ManTech Full time

ManTech is seeking a motivated, mission-oriented Records Manager and Action Officer in Chantilly, VA area, with strong Customer relationships. At ManTech, you will help protect our national security while working on innovative projects that offer opportunities for advancement. As a Records Manager and Action Officer, you will use your records management and training experience to provide advice, assistance, and guidance to a government intelligence customer.

Responsibilities include, but are not limited to:

  • Provide records management support to include implementing, maintaining and auditing the file plan.
  • Administer the online data repository tool and develop and maintain the records management website.
  • Create, maintain, and update mail groups.
  • Support the Front Office in all business functions required to ensure smooth performance of the Directorate’s mission and the senior leadership team’s responsibilities.
    • Develop and provide preparatory briefings, data and information to ensure Senior Leadership is properly informed and prepared for participation in NRO and Directorate senior-level meetings.
    • Provide senior executive level support (e.g., document meeting minutes/action items, create power point presentations, etc) for meetings, forums, technical reviews, design reviews, program status reviews, business reviews, all hands, off-sites, protocol events, conferences, etc.
  • Manage Directorate’s Tracking Information and Enterprise Response (TIER) actions. Research, create and draft responses. Assign, coordinate, consolidate and evaluate lower-level responses to prepare a polished, timely and accurate product to submit.
  • Maintain historic files of previous responses to inform the updating or crafting of responses to future related TIER actions. Maintain TIER distribution groups to ensure TIER user groups are up to date and actions are completed in a timely manner.
  • Support and help implement Directorate governance policy and processes. Support the preparation of Directorate annual statement of assurance (SOA). Support Directorate responsibilities related to NRO strategic decision framework, continuity of operations (COOP), military summits and war gaming exercises.
  • Implement, maintain and bi-annually audit the Group file plan structures (hard copy records and electronic copy records)
  • Schedule, coordinate, and track new hire registration and training, maintain course records to include schedules, registration, and evidence of completion.
  • Act as focal point for organization wide learning opportunities and program calls.
  • Assist with onboarding and off boarding requirements.
  • Develop, schedule, facilitate, and update quarterly organizational new employees’ orientation course.
  • Evaluate and recommend non-company training programs, including seminars and schools that can be utilized in developing specialized skills.
  • Determine and utilize specialty skills, inside and outside the company for the training program.
  • Strong organization and time management skills, excellent communication and writing skills, and the ability to multi-task in a fast paced environment.
  • Possess and demonstrates a positive attitude with paramount desire to fill organizational objectives through complete customer satisfaction.
  • Occasional travel 25%

Basic Qualifications:

  • Requires Bachelor’s degree and 1 or more years of relevant experience or high school diploma and 3 or more years of relevant experience
  • Understanding Records Management
  • Familiarity with understanding and implementing policies and procedures
  • Understanding and experience with File Plans and maintaining records
  • Experience with authoring and updating (program) plans
  • Experience conducting routine checks of information to ensure compliance with policy
  • Familiar with maintaining and updating the Business Management Plans.
  • Familiarity developing and facilitate training sessions
  • Ability to understand and adhere to Directives and Instructions
  • Lead meetings and brief Senior-level clients
  • Familiarity with training plans and procedures
  • Experience with routing actions and taskers(in an action/staff officer capacity)
  • Experience using Microsoft Office including Outlook, Word, and Excel.
  • Ability to travel up to 25%

Preferred Qualifications:

  • Previous NRO experience is desired.
  • Analytical and Critical Thinking Skills.
  • Keen attention to detail and time management and organizational skills.
  • Strong communication skills (oral and written).

Security Clearance Requirement:

  • Active current TS/SCI with Polygraph is required

Physical Requirements:

  • Must be able to be in a stationary position more than 50% of the time
  • Must be able to communicate, converse, and exchange information with peers and senior personnel
  • Constantly operates a computer and other office productivity machinery, such as a computer

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