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Accounts Receivable

2 months ago

Woodbury, United States Vaco Full time
One of my AV Rated Law Firms is looking for an AR Specialist to join the team ASAP. Please see additional details below:

Location: Woodbury, NY
Schedule: Hybrid
Salary: $50-$70k

The Accounts Receivable Specialist will utilize their knowledge to identify and allocate client payments and ensure that all payments are posted and distributed accurately within required time frames while conforming to all applicable internal controls.

Responsibilities and Duties:

  • Process all electronic and manual payment receipt transactions and post complex payment and contractual adjustments to customer accounts.
  • Reconcile daily bank deposits including all cash transactions and credit/debit card payments.
  • Download, post, and reconcile electronic remittance files and work with the billing and collections representatives to resolve posting problems.
  • Maintain a strong knowledge regarding application of all customer payment types and conditions as they relate to collections and payment terms.
  • Process and accurately apply all incoming payments for all customer accounts from various sources including client checks, credit cards, Lockbox, Wires and ACH’s into the accounting system.
  • Identify and communicate discrepancies in payments received with various departments, billing attorneys, and management.
  • Download, review, reconcile, and post all lockbox payments on a current and daily basis.
  • Maintain and update all customer ACH information, invoices all NSF rejects, and ensures communication to collections department.
  • Perform reconciliation of daily deposits to all postings.
  • Research unidentified payments for proper posting.
  • Responsible for processing credit card payments or refunds as assigned.
  • Monitor, respond, or forward inquiries related to all payment questions via email in a timely and professional manner.
  • Provide quality and professional customer service to all clients.
  • Process write offs.
  • Additional tasks as assigned by management.
Qualifications
  • Associate degree in Finance or Accounting preferred
  • Prior experience in accounts receivables and cash applications
  • Perform periodic audits of the general ledger
  • Ability to multitask and manage time amid multiple deadlines
  • Ability to manage high volume data entry
  • Intermediate Excel Skills
  • Excellent verbal and written communication skills
  • Autonomous, reliable, detail oriented, well organized and accurate, can work with minimal supervision
  • Law Firm experience a plus
  • Coyote Analytics experience a plus

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.