Procurement Contract Administrator

4 days ago

Denver, United States InsideHigherEd Full time

University Financial Services is comprised of a diverse group of experts in multiple fields. Our passion is working together and collaborating with other departments to reduce the administrative burden on Faculty and Staff so that they can focus on supporting the education of our students. We strive to be a trusted and innovative partner delivering exemplary administrative services in support of the DU community

Position Summary

Plans, manages, and administers the procurement contract workflow process including preparing contracts, negotiating terms and conditions, monitoring federal, state and university regulations and policies.

Essential Functions

Manages the daily activities of the contracts workflow process by coordinating activities and establishing priorities, meeting customer requirements by ensuring adherence with time limits and standards.Serves as primary liaison with the Office of the General Counsel, Risk Management, suppliers and vendors, departments/units, and senior management for contract negotiations and agreements.Initiates, negotiates, and develops, monitors and audits the most complex contractual agreements together with Requests for Proposal, pricing agreements and/or service standards, finance options, and supplier performance for university to ensure terms and conditions comply with federal, state, and university regulations and policies regarding liability and risk.Reviews proposed, revised and current contracts for risk management, insurance, indemnification, worker classification, intellectual property, data owner, and data security issues to ensure adherence with contract requirements.Provides guidance and direction to improve contract legal compliance and risk management mitigation including the development and delivery of training.Maintains current knowledge of university initiatives that affect procurement contractual agreements and communicates to stakeholders and implementing change as needed.Other Duties as Assigned

Knowledge, Skills, and Abilities

Experience managing multiple priorities in a fast-paced deadline driven environment.Self-motivatedStrong knowledge of Microsoft 365 (Excel, Word, etc.) and AdobeStrong understanding of legal contract review, procurement principles and practices, and procurement negotiation methods.Understanding and knowledge of business processes and systems.Understanding and appreciation for automation and the use of technology as an enabler of high-quality services and performance levels.Excellent written and verbal communication skills.Knowledge of higher education culture, governance, structures and mission.Demonstrated focus on customer service and compliance.Experience managing multiple priorities in a fast-paced deadline driven environment.

Competencies:

Decision Making/Judgment: Recognizes problems and responds, systematically gathers information, sorts through complex issues, seeks input from others, addresses root cause of issues, makes timely decisions, can make difficult decisions, uses consensus when possible, and communicates decisions to others.Inclusiveness: Actively creates and supports an inclusive and equitable workplace by embedding diversity into all aspects of the workplace. This may include policies, procedures, training, mission, values, goals, office climate and culture, interactions with colleagues and co-workers, leadership practices, programming, hiring, marketing, evaluation, promotion, and other workplace dimensions.Integrity/Ethics: Follows through on commitments and communicates honestly and encourages others to do so. Demonstrates integrity and ethics and acts in support of the Universitys best interest.Customer Focus: Builds customer confidence, is committed to increasing customer satisfaction, sets achievable customer expectations, assumes responsibility for solving customer problems, ensures commitments to customers are met, solicits opinions and ideas from customers, responds to internal customers.Teamwork/Engagement: Works collaboratively with others to achieve organizational goals. Displays enthusiasm about being part of the team. Treats others with respect. Supports the work of team members and personally contributes an appropriate share of the work to team projects.

Required Qualifications

Bachelor's Degree or equivalent combination of education and work experienceTwo to four (2-4) years of procurement, contract management/administration, paralegal

Preferred Qualifications

Bachelors Degree in related field i.e., business administration, procurement management, paralegal, contract law or related fieldExperience writing and supporting contracts.Five to seven (5-7) years of procurement, contract management/administration, paralegal experienceExperience working in higher education.Experience writing, negotiating, and auditing complex contractual agreements ensuring compliance with regulations and policies.

Working Environment

1. Standard office environment.
2. Unexpected interruptions occur often, and stress level is moderate to high.
3. The noise level is quiet to moderate.

Physical Activities

1. Ability to sit in front of a computer for an extended period.
2. Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.

Work Schedule
Monday - Friday, 8:00 a.m. - 4:30 p.m. In accordance with the Universitys flexible work policy, this position is eligible to be considered for partial remote work. Further details regarding this plan will be determined with the hiring manager and are dependent on the division and team specific needs.

Application Deadline
For consideration, please submit your application materials by 4:00 p.m. (MST) September 23, 2024.

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 10.

Salary Range:
The salary for this position is $65,000.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidates sex or any other protected status.

Benefits:
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital, family, or parental status, pregnancy or related conditions, national origin, disability, or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital family, and parental status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the Universitys educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers' Rights ("POWR") Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denvers Non-Discrimination Statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.

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