Customer Service Administrator

15 hours ago

Mason, United States Vaco Remote Work Freelance Full time

Basic Function:
Support the customer service department by performing routine administrative tasks to ensure accurate and timely customer invoicing for products, shipping, and credits.

Responsibilities:

  • Maintain quotations, sales data, and selling prices.
  • Review daily KPI reports and handle credit/debit memos and returns.
  • Manage price increases, month-end billing, and warehouse postings.
  • Process samples in SAP and manage customer credit limits.
  • Provide invoice copies, set up statements, and offer backup support for Customer Service.
  • Perform other tasks as assigned by the manager.

Qualifications:

  • High School Diploma with 3-5 years of experience in customer service, accounts payable, or order entry.
  • Experience in export transportation or international business preferred.

Skills:

  • Strong customer focus, communication, and organizational skills.
  • Proficiency in Microsoft Word, Excel, Salesforce, and SAP.
  • Ability to handle multiple tasks in a fast-paced environment and maintain confidentiality.
  • Strong math skills and attention to detail.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

  • Customer Service Administrator

    3 weeks ago

    Mason, United States Vaco Full time

    Basic Function:Support the customer service department by performing routine administrative tasks to ensure accurate and timely customer invoicing for products, shipping, and credits.Responsibilities:Maintain quotations, sales data, and selling prices.Review daily KPI reports and handle credit/debit memos and returns.Manage price increases, month-end...

  • Customer Service Administrator

    2 weeks ago

    Mason, United States Vaco Full time

    Basic Function: Support the customer service department by performing routine administrative tasks to ensure accurate and timely customer invoicing for products, shipping, and credits. Responsibilities: Maintain quotations, sales data, and selling prices. Review daily KPI reports and handle credit/debit memos and returns. Manage price increases, month-end...

  • Customer Service Administrator

    2 weeks ago

    Mason, United States Vaco Full time

    Basic Function: Support the customer service department by performing routine administrative tasks to ensure accurate and timely customer invoicing for products, shipping, and credits. Responsibilities: Maintain quotations, sales data, and selling prices. Review daily KPI reports and handle credit/debit memos and returns. Manage price increases, month-end...

  • Customer Service Administrator

    1 month ago

    Mason, United States Vaco Full time

    RESPONSIBILITIES:* Quotation Maintenance* Salesforce Quote Data* Selling Prices Maintenance* Daily KPI report review* Create Credit Memo/Debit Memo/Returns* Price increase maintenance* Month end consumption billing* Warehouse/3rd party Posting Goods Issue* Processing of samples in SAP* New customer credit limit requests/changes* Invoice Copies* Statement set...

  • Customer Service Administrator

    1 month ago

    Mason, United States Vaco Full time

    RESPONSIBILITIES:* Quotation Maintenance* Salesforce Quote Data* Selling Prices Maintenance* Daily KPI report review* Create Credit Memo/Debit Memo/Returns* Price increase maintenance* Month end consumption billing* Warehouse/3rd party Posting Goods Issue* Processing of samples in SAP* New customer credit limit requests/changes* Invoice Copies* Statement set...

  • Customer Service Coordinator

    2 weeks ago

    Mason, Ohio, United States Vaco Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Customer Service Administrator to support our customer service department. The successful candidate will be responsible for performing routine administrative tasks to ensure accurate and timely customer invoicing for products, shipping, and credits.Key ResponsibilitiesMaintain quotations, sales...

  • Customer Service Coordinator

    1 week ago

    Mason, Ohio, United States Vaco Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Customer Service Administrator to join our team at Vaco. As a key member of our customer service department, you will be responsible for providing exceptional support to our customers, ensuring accurate and timely invoicing, and maintaining a high level of customer satisfaction.Key...

  • Customer Service Representative

    2 weeks ago

    Mason, United States Vaco Full time

    Job SummaryWe are seeking a highly skilled and organized Customer Account Specialist to join our team at Vaco. As a key member of our sales support team, you will be responsible for providing exceptional customer service and support to our external customers and internal stakeholders.Key ResponsibilitiesCustomer Support: Respond to customer inquiries and...

  • Customer Service Ambassador

    6 days ago

    Mason, Ohio, United States City of Mason Full time

    Job SummaryWe are seeking a highly skilled and customer-focused individual to join our team as a Customer Service Representative at the City of Mason Recreation Center. As a key member of our front-line staff, you will be responsible for providing exceptional service to patrons and ensuring a positive experience for all visitors.Key ResponsibilitiesProvide...

  • Customer Service Coordinator

    4 weeks ago

    Mason, United States Vaco Full time

    Job Summary:Vaco is seeking a highly organized and detail-oriented Customer Service Administrator to support the customer service department with routine administrative functions. The ideal candidate will have a strong background in customer service, accounts payable, or order entry, and excellent communication and math skills.Key Responsibilities:Quotation...

  • Customer Service Coordinator

    2 weeks ago

    Mason, Ohio, United States Vaco Full time

    Job Summary:We are seeking a highly organized and detail-oriented Customer Service Administrator to join our team at Vaco. As a key member of our customer service department, you will be responsible for providing exceptional support to our customers, ensuring accurate and timely invoicing, and maintaining a high level of customer satisfaction.Key...

  • Health Services Administrator

    1 week ago

    Mason, Michigan, United States VitalCore Health Strategies Full time

    Health Services Administrator Job SummaryVitalCore Health Strategies, a leading provider of correctional healthcare services, is seeking a highly skilled Health Services Administrator to join our team. As a key member of our healthcare team, you will be responsible for managing the delivery of healthcare services to inmates and ensuring compliance with all...

  • Customer Service Representative

    2 days ago

    Mason, Ohio, United States Bear Paddle Services Full time

    Job Title: Front Desk ReceptionistThe Front Desk Receptionist plays a vital role in delivering exceptional customer service and ensuring a seamless experience for families at Bear Paddle Services. This dynamic individual will be responsible for creating a fun and welcoming environment, providing salesmanship and closing swim lessons sales, and serving as the...

  • Customer Service Coordinator

    5 days ago

    Mason, Ohio, United States Vaco Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Customer Service Administrator to join our team at Vaco. As a key member of our customer service department, you will play a critical role in ensuring accurate and timely customer invoicing for products, shipping, and credits.Key ResponsibilitiesMaintain quotations, sales data, and selling...

  • Customer Service Ambassador

    1 month ago

    Mason, Ohio, United States City of Mason Full time

    Job SummaryWe are seeking a highly skilled and customer-focused individual to join our team as a Customer Service Representative at the City of Mason. As a key member of our staff, you will be responsible for providing exceptional customer service to patrons visiting our facility and the general public.Key ResponsibilitiesAdmit patrons to the facility and...

  • Customer Service Ambassador

    4 weeks ago

    Mason, Ohio, United States City of Mason Full time

    {"Job Title": "Customer Service Representative", "Job Summary": "We are seeking a highly skilled Customer Service Representative to join our team at the City of Mason. As a key member of our staff, you will be responsible for providing exceptional customer service to patrons visiting our facility and the general public.Responsibilities:* Promote positive and...

  • Part Time Store Associate

    4 weeks ago

    Mason, Ohio, United States Gordon Food Service Full time

    About Gordon Food ServiceGordon Food Service is a leading provider of food and supplies to small food service operators, families, non-profit organizations, and more. Our 170+ stores offer a wide range of products and services to help our customers succeed.Job SummaryWe are seeking a Part Time Store Associate to join our team. As a Part Time Store Associate,...

  • Health Services Administrator

    2 weeks ago

    Mason, United States VitalCore Health Strategies Full time $110,000 - $115,000

    VitalCore Health Strategies (VCHS), an industry leader in Correctional Health Care has an opening for a Health Services Administrator / Registered Nurse at Ingham Co Jail and Ingham Co Youth Center.Qualifications, skills, and all relevant experience needed for this role can be found in the full description below.VitalCore’s Corporate Office is in Kansas...

  • Administrative Assistant

    6 days ago

    Mason, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant for a growing company based in Mason, Ohio. As an Administrative Assistant, you will be responsible for maintaining both physical and digital files, updating online content, and handling various administrative tasks. This role offers a long-term contract employment...

  • Customer Service Representative

    4 weeks ago

    Mason City, Iowa, United States Yellowstone Local Full time

    About the RoleWe are seeking a highly skilled and organized Receptionist to join our team at Yellowstone Local. As a key member of our front desk team, you will be the first point of contact for our customers and play a pivotal role in shaping their experience with us.Key ResponsibilitiesAnswer and direct phone calls with a professional and friendly...