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Regional HR Manager

2 months ago

Chicago, United States Vaco Full time
Vaco is hiring for a Regional HR Manager in the Greater Chicago, IL area.  This is a direct hire opportunity.  About 40% travel, when not traveling this position is remote.

Summary/Objective
The Regional HR Manager is responsible for overseeing all human resources functions within the region, including rail recruiting, onboarding new locations and employee orientation, managing agency temp services, ensuring compliance with eRail certifications, overseeing payroll processing and management of the flex board, and maintaining relationships with union representatives. This role requires strong leadership, strategic planning, and a deep understanding of HR processes to support business operations effectively. The Regional HR Manager will build strong relationships with leadership while balancing employee advocacy and engagement.

Essential Functions 
  • Lead all recruiting efforts for rail operations within the region, ensuring the attraction and retention of top talent.
  • Oversee the onboarding process for new locations, ensuring smooth integration of new employees and compliance with company policies and procedures.
  • Manage relationships with agency temp services, ensuring that staffing needs are met in a timely and cost-effective manner.
  • Maintain effective relationships with union business agents, ensuring smooth communication and resolution of labor-related issues.
  • Process union dues and medical payments, ensuring accuracy and compliance with union agreements.
  • Ensure all employees maintain required eRail certifications, coordinating training and certification renewals as necessary.
  • Oversee payroll processing for the region, ensuring accuracy and compliance with all legal and company requirements.
  • Manage the flex board to ensure optimal staffing levels and flexibility in meeting operational needs.
  • Conduct quarterly site visits to ensure HR practices are being implemented effectively and to provide support to local management teams.
  • Maintain/update employee data in HRIS.
  • Coordinate rail recruiting process; attend job fairs.
  • Coordinate onboarding activities such as post offer employment drug screenings and background checks, adhering to company policies and best practices.
  • Actively participate and be the first line of contact for all rail site HR, benefit, and wellness activities including but not limited to new hire eligibility, open enrollment, life events, and general questions.
  • Be the first line of contact with unions for all rail sites.
  • Maintain compliance with established procedures for the employment lifecycle including recruiting, onboarding, training, LOAs, terminations, retirements.
  • Create/distribute reports from HRIS for leadership.
  • Coordinate Workers’ Compensation claims and reporting in a timely manner.
  • Collaborate with local leadership to ensure HR is taking a proactive approach and fostering strong, trustworthy relationships with leadership and employees.
  • Ensure compliance with company policies and procedures and legal responsibilities.
  • Ensure compliance with federal, state, and local employment laws.
  • Participate in Corporate HR projects.
  • Be a trustworthy advocate for employees.

Competencies 
  • Strong communication skills, both verbal and written, with the ability to influence and engage employees at all levels.
  • Excellent organizational skills with a strong attention to detail.
  • Proven ability to solve problems and make decisions in a fast-paced environment.
  • Ability to work independently and collaboratively within a team.
  • Ability to prioritize and manage multiple responsibilities effectively.
  • High level of integrity, professionalism, and confidentiality.

Work Environment 
This role involves working in a variety of environments, including office settings, rail terminals, and other operational locations. The position may require exposure to outdoor conditions during site visits.

Position Type/Expected Hours of Work 
This is a full-time position, with standard hours of 8 hours per day, Monday through Friday. Occasional overtime may be required to meet business needs.

Travel 
Up to 40% travel is required, including quarterly site visits and onboarding new locations or new site locations.

Required Education and Experience
Bachelor’s degree in Human Resources, Business Administration, or a related field.
Minimum of five years of experience in HR management, preferably in the transportation or logistics industry.
3-5 years of experience working with unions, including handling labor relations, union dues processing, and compliance.

Preferred Education and Experience
Master’s degree in Human Resources, Business Administration, or a related field.
Experience in rail operations or a similar industry.
HR certification (e.g., SHRM-CP, PHR) is a plus.

Computer Operations
Proficiency in HR software, payroll systems, (UKG) and Microsoft Office Suite (Word, Excel, PowerPoint).

Work Authorization/Security Clearance 
Must be able to obtain a TWIC badge (Transportation Working Identification Card) and erail safe certification.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.