CO Surgical Scheduling Supervisor

3 weeks ago

Baltimore, United States InsideHigherEd Full time

For the department of Otolaryngology, we are seeking a CO Surgical Scheduling Supervisor who will manage the process and operate the computerized operating room scheduling system and distribute available operating room time focusing on maximum patient benefit, optimizing distribution of time among surgeons, personnel productivity and suite utilization. Oversees the surgical, pre-operative and admission processes and applications for both Adult and Pediatric services. Actively monitoring of block time utilization and re-distribution of block time for both services. Serves as a resource for staff with related issues. Works with others in a team environment.


Specific Duties & Responsibilities

  • This individual oversees a critical function of the department.
  • This position requires coordination with administration, faculty, perioperative services at each hospital, medical office coordinators and department leadership.
  • Oversees a team of centralized surgical posters for the department and is the key communicator on behalf of the department regarding OR time.
  • Assist with recruitment, training, disciplinary actions, performance reviews and time/attendance.
  • Manages OR schedule, block utilization and surgical scheduling staff for JHOC, White Marsh, and JHBMC into the earliest most convenient time slot while considering factors such as procedure time and availability of operating room personnel and equipment.
  • Assist with setting surgical protocols and standardize work practices as needed.
  • Maintains information files describing block time, shared equipment, surgeons and procedures needed to sustain the integrity of the data base.
  • Follows policies and procedures covering patient's admission to the hospital.
  • Performs regular analysis of operating data for summary utilization statistics.
  • Coordinates operating room posting with patient admission.
  • Coordinates activities of the same day surgical unit, operating room and admitting office with the physician's office.
  • Communicates schedule changes and conflicts to nursing staff so equipment and supply requirements can be adjusted accordingly.
  • Controls and monitors block time usage.
  • Captures and tracks information related to patient admission.
  • Provides a daily and tentative operating room schedule from system.
  • Generates summary reports used by management to resolve operational issues in support of long-range plans.
  • Attends user conferences and supplemental training programs to gain knowledge of scheduling alternatives and system enhancements.
  • Establishes workflows to optimize on coding submitted for preoperative clearance.
  • Establishes workflows to ensure efficiency or OR time.
  • Coordinates and leverages OR utilization for more time.
  • Maintains cordial relations with each OR suite.
  • Maintains working list of equipment needs on behalf of the department.
  • May assist with schedules for pre-operative evaluation and diagnostic pre-operative test.
  • May interact with insurance companies to secure necessary referrals and authorizations.
  • On a regular and continuous basis, exercises good judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area.
  • Other duties as assigned.


Minimum Qualifications
  • High School Diploma/GED required.
  • Four years progressively responsible medical office experience required.
  • Medical terminology required.
  • Requires an understanding of CPT/ICD10 coding for surgical procedures.


Preferred Qualifications
  • Bachlor's Degree preferred
  • Supervisory experience preferred.

Classified Title: Medical Office Supervisor
Job Posting Title (Working Title): CO Surgical Scheduling Supervisor
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $21.00 - $36.50 HRLY ($72,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Mon-Fri, 8:00-4:30
Exempt Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Oto General Administration
Personnel area: School of Medicine

  • Co Surgical Scheduling Supervisor

    4 days ago

    Baltimore, United States Johns Hopkins University Full time

    **Specific Duties & Responsibilities** - This individual oversees a critical function of the department. - This position requires coordination with administration, faculty, perioperative services at each hospital, medical office coordinators and department leadership. - Oversees a team of centralized posters for the department and is the key communicator on...

  • CO Clinical Scheduling Coordinator

    3 weeks ago

    Baltimore, United States Johns Hopkins University Full time

    Job Req ID: 112748 CO Clinical Scheduling Coordinator We are seeking a who will be responsible for all aspects of surgical and procedural coordinating. This position schedules patients into the most convenient time slots while considering factors such as the actual procedure, need for combined surgeons, OR time, availability of operating room...

  • CO Clinical Scheduling Coordinator

    2 weeks ago

    Baltimore, United States Johns Hopkins University Full time

    Job Req ID: 112748 CO Clinical Scheduling Coordinator We are seeking a who will be responsible for all aspects of surgical and procedural coordinating. This position schedules patients into the most convenient time slots while considering factors such as the actual procedure, need for combined surgeons, OR time, availability of operating room...

  • CO Medical Office Supervisor

    2 weeks ago

    Baltimore, United States InsideHigherEd Full time

    The department of Otolaryngology is seeking a CO Medical Office Supervisor who will supervise the day-to-day operations of a multi-faceted medical office to ensure a smoothly functioning office and good patient relations and excellent customer service. Provide leadership and guidance to staff in order to facilitate quality patient care. Work with Healthcare...

  • Surgical Scheduler- General and Surgical Oncology

    2 months ago

    Baltimore, United States University of Maryland Faculty Physicians Full time

    Under general supervision, schedules all division surgeries and incidental testing. Ensures that all primary care referrals are handled according to practice and payer guidelines. Ensures that referral and pre-authorization activities are undertaken in order to provide maximum patient and provider satisfaction and maximum reimbursement; and other duties as...

  • Surgical Scheduler- General and Surgical Oncology

    2 weeks ago

    Baltimore, United States University of Maryland Faculty Physicians Full time

    Under general supervision, schedules all division surgeries and incidental testing. Ensures that all primary care referrals are handled according to practice and payer guidelines. Ensures that referral and pre-authorization activities are undertaken in order to provide maximum patient and provider satisfaction and maximum reimbursement; and other duties as...

  • Surgical Scheduler

    4 weeks ago

    Baltimore, United States Ascension Full time

    **Details**: - **Department**: Breast Surgery - ** Schedule**: Monday-Friday, 8:00am-4:30pm - ** Facility**: Ascension Saint Agnes Breast Surgery - ** Location**: Baltimore, MD **Benefits**: Paid time off (PTO) Various health insurance options & wellness plans Retirement benefits including employer match plans Long-term & short-term...

  • Surgical Scheduler-spp

    1 week ago

    Baltimore, United States LifeBridge Health Full time

    **SURGICAL SCHEDULER-SPP**: - BALTIMORE, MD - SINAI - NEUROSURGERY FPP - Full-time - Day shift - 8:00am-4:30pm - Clerical/Administrative - 82915 - Posted: Today **Summary** JOB SUMMARY Ensure timely scheduling of surgeries with all necessary approvals, clearances and documentation, ensure great customer services skills with great quality...

  • Surgical Scheduler-Neurointerventional Surgery

    2 months ago

    Baltimore, United States University of Maryland Faculty Physicians Full time

    Under general supervision, schedules all division surgeries and incidental testing. Ensures that all primary care referrals are handled according to practice and payer guidelines. Ensures that referral and pre-authorization activities are undertaken in order to provide maximum patient and provider satisfaction and maximum reimbursement; and other duties as...

  • Surgical Scheduler-Neurointerventional Surgery

    2 weeks ago

    Baltimore, United States University of Maryland Faculty Physicians Full time

    Under general supervision, schedules all division surgeries and incidental testing. Ensures that all primary care referrals are handled according to practice and payer guidelines. Ensures that referral and pre-authorization activities are undertaken in order to provide maximum patient and provider satisfaction and maximum reimbursement; and other duties as...

  • Kitchen Supervisor

    2 weeks ago

    Baltimore, United States Method Co. Full time

    Job DescriptionJob DescriptionJob DescriptionROOST Apartment Hotel has more than doubled its portfolio in the past five years. We were able to grow in various markets by providing an environment to those in need of a temporary living arrangement that evokes a sense of place, comfort, and enlightenment that is both convenient and affordable. ROOST provides...

  • Front of House Supervisor

    4 days ago

    Baltimore, United States Method Co. Full time

    **Café Shift Supervisor** - ROOST Baltimore, MD** **Job Description Café Shift Supervisor** - ROOST Apartment Hotel we provide an environment to those in need of a temporary living arrangement that evokes a sense of place, comfort, and enlightenment that is both convenient and affordable. ROOST provides personalized services and thoughtfully designed...

  • Clincal Scheduling Coordinator

    3 weeks ago

    Baltimore, United States Johns Hopkins University Full time

    We are seeking a **_Clinical Scheduling Coordinator_** **who will work with faculty and will be responsible for all aspects of surgical and procedural coordinating. Schedules patients into earliest most convenient time slot while considering factors such as procedure and OR time and availability of operating room personnel and equipment. **Specific Duties &...

  • Clincal Scheduling Coordinator

    3 weeks ago

    Baltimore, United States Johns Hopkins University Full time

    Job Req ID: 112504 Clincal Scheduling Coordinator We are seeking a who will work with faculty and will be responsible for all aspects of surgical and procedural coordinating. Schedules patients into earliest most convenient time slot while considering factors such as procedure and OR time and availability of operating room personnel and...

  • Clincal Scheduling Coordinator

    2 weeks ago

    Baltimore, United States Johns Hopkins University Full time

    Job Req ID: 112504 Clincal Scheduling Coordinator We are seeking a who will work with faculty and will be responsible for all aspects of surgical and procedural coordinating. Schedules patients into earliest most convenient time slot while considering factors such as procedure and OR time and availability of operating room personnel and...

  • Front of House Supervisor

    4 weeks ago

    Baltimore, United States Method Co. Full time

    Job DescriptionJob DescriptionCafé Shift Supervisor – ROOST Baltimore, MD Job Description Café Shift Supervisor ROOST Apartment Hotel we provide an environment to those in need of a temporary living arrangement that evokes a sense of place, comfort, and enlightenment that is both convenient and affordable. ROOST provides personalized services and...

  • Front of House Supervisor

    3 weeks ago

    Baltimore, United States Method Co. Full time

    Job DescriptionJob DescriptionCafé Shift Supervisor – ROOST Baltimore, MD Job Description Café Shift Supervisor ROOST Apartment Hotel we provide an environment to those in need of a temporary living arrangement that evokes a sense of place, comfort, and enlightenment that is both convenient and affordable. ROOST provides personalized services and...

  • CDL Class A Driver

    4 weeks ago

    Baltimore, United States AFB Co Full time

    Job DescriptionJob DescriptionClass A CDL Drivers for Amazon Freight Partner (Home Daily, up to $70,000/ year) Compensation: $70,000 yearly take home pay + benefitsSign-On Bonus: $500Consistent Weekly Schedule: Day and Night ShiftsLocation: Baltimore, MD AFB Co. is hiring full-time, motivated Class A CDL drivers with a clean driving record for its Amazon...

  • Co Clinic Manager

    1 week ago

    Baltimore, United States Johns Hopkins University Full time

    We are seeking a **_CO_** **_Clinic Manager_** who will oversee all clinic staff, both administrative and clinical, in a fast paced, outpatient clinical practice. This position is responsible for supervising, developing and implementing performance improvement for staff including Patient Service Coordinators, Surgical Scheduling Coordinators, Medical Office...

  • CO Clinic Manager

    1 month ago

    Baltimore, United States InsideHigherEd Full time

    We are seeking a CO Clinic Manager who will oversee all clinic staff, both administrative and clinical, in a fast paced, outpatient clinical practice. This position is responsible for supervising, developing and implementing performance improvement for staff including Patient Service Coordinators, Surgical Scheduling Coordinators, Medical Office...