Finance and Administration Coordinator

JOB SUMMARY

This position is responsible for coordinating the administrative functions of the Division of Finance & Administration, including the Vice President.

Salary is: 38,622.22

MAJOR DUTIES

• Schedules appointments and maintains the division calendars.

• Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.

• Maintains department files and records.

• Prepares correspondence, memoranda and email.

• Organizes meetings, special events, and other activities; prepares facilities requests and catering orders; prepares agendas and minutes.

• Makes travel arrangements for department personnel.

• Coordinates, designs, monitors and updates various internal documents.

• Monitor websites and social media and enter updates as required.

• Maintains supply inventory; makes purchases as needed; reconciles purchase card transactions.

• Assists with the development of marketing materials; purchases advertising; designs posters and flyers.

• Performs related duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION

• Excellent interpersonal, communication, and organizational skills with a high level of motivation

• Attention to detail and accuracy are critical

• Knowledge of computers and job-related software programs.

• Skill in prioritizing and organizing work.

• Working knowledge of business English, proofreading, and spelling skills

• Must be able to work independently, exercise judgment, and manage projects with minimal supervision, as well as to adjust as new projects are assigned.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with completion of an bachelor¿s degree.

• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for two years.