Accounts Payable Coordinator

Vaco is seeking a detail-oriented Accounts Payable Specialist with experience using SAP to join our growing team and ensure the accurate and efficient processing of financial transactions.

Key Responsibilities:

• Process and reconcile invoices in SAP, ensuring accuracy and timely payment
• Manage vendor setup and maintain updated records, including W-9s and banking information
• Conduct 3-way matching of purchase orders, receipts, and invoices
• Monitor accounts to ensure payments are up-to-date and resolve discrepancies with vendors
• Process ACH, wire transfers, and check payments while adhering to company policies
• Prepare and review weekly and monthly accounts payable reports
• Assist in month-end and year-end closings, including accruals and journal entries
• Collaborate with the finance team to improve processes and ensure compliance with internal controls

Qualifications:

• Proven experience as an Accounts Payable Specialist, preferably in a fast-paced environment
• Proficiency in SAP and strong knowledge of accounts payable processes
• Familiarity with Microsoft Office Suite, particularly Excel (e.g., pivot tables, VLOOKUP)
• Excellent attention to detail and organizational skills
• Strong communication and problem-solving abilities
• Ability to manage deadlines and multitask effectively

What We Offer:

• Competitive salary and benefits package
• Opportunities for growth and professional development
• A collaborative and supportive work environment

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.