Senior Office Operations Specialist

4 weeks ago

Aberdeen, United States Amentum Full time

Amentum is currently seeking a Senior Office Operations Specialist to join our team at Aberdeen Proving Ground, MD to support our customer, Project Manager Intelligence Systems & Analytics – Army (PM IS&A), Joint Tactical Terminal (JTT) program.

Job Duties and Responsibilities:

  • Provide support services related to refining, executing or tracking actions to efficiently operate. Services may include the following:
    • Tracking special duty and ad hoc actions.
    • Coordinating facilities management.
    • Assisting with security functions including access to the program office ad SCIF.
    • Coordination of office security tasks such as building badges and visitor requests.
    • Submitting requests or tickets for service.
    • Writing and updating scenarios for operational planning and emergency preparedness.
    • Preparing quarterly/annual reports.
    • Participating in IPTs and coordination meetings.
    • Attending and assisting the PM in high level meetings.
    • Safeguarding and delivering Government material.
    • Coordinating and aligning meetings; participating in recurring meetings; preparing meeting minutes.
    • Provide general administrative and set-up support for conferences, meetings, and Town Halls; preparation of administrative, conference-related documents and correspondence.
    • Assist with onboarding activities for new employees.
    • Assist with delivery of required training and track individuals’ compliance with training requirements for professional development.
  • Support and assist other administrative and operations personnel in office procedures, keeping them updated on changes related to correspondence, messages, reports, forms, filing, training, travel security, and personnel procedures.

Required Qualifications:

  • Bachelor’s degree required and at least ten (10) years of direct experience with providing general administrative and set-up support for conferences, meetings, and Town Halls; preparation of administrative, conference-related documents and correspondence is required; an additional five (5) years of related experience may substitute education.
  • An additional five (5) years of related experience may substitute education.
  • Detailed-oriented with excellent technical, verbal, and written communication skills.
  • Knowledge of AR 25-50 with regards to formatting and proofreading documents, such as meeting invitations, memorandums, confirmations.
  • Experience with management of suspenses/tasks received from higher headquarters by sending out original taskers, reminding tasked individuals/officers of suspenses, collecting finished taskers, closing taskings. Direct experience with the HQDA Task Management Tool.
  • Direct experience with producing Situational Reports (SITREPS) and briefing charts.
  • Proficient with PowerPoint and Adobe SW.
  • Experience with MIRARs or similar accounting system; experience as a SharePoint administrator.
  • Experience with office security tasks such as building badges and visitor requests; experience with DISS to assist with office security tasks.
  • Must have a US Government Secret Clearance. Please note US Citizenship is required to obtain a Secret Clearance.

Preferred Qualifications

  • Bachelors degree in Business Administration or similar field.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans and Labor Laws Posters.

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