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Administrative Support IV

2 months ago

Wichita, United States Sedgwick County Full time
Department:  County Manager

Pay:  
$19.14 per hour  

Work Schedule:
Monday - Friday, 8:00 am to 5:00 pm  

Sedgwick County offers a comprehensive benefits package for full-time employees that includes health coverages, paid leave, regular compensation reviews, retirement plans, and professional development opportunities.  For more detailed information, our benefits page at SCBenefits.

Provides direct assistance to the County Manager’s Office and performs a variety of administrative assignments. Coordinates, monitors, and participates in the clerical operations of a departmental office and will serve as the primary administrator to the Policy Review Committee and back-up for the Commission meeting agenda process. Receives citizens’ inquiries and provides information and direction regarding County services.

Serves as the primary administrator for the Policy Review Committee (PRC).

• Assists departments with organization policy item review, creation, and process.
• Meets with the Deputy County Manager to discuss prospective policy items.
• Manages meeting schedule and meetings. Prepares and distributes printed copies of the agenda.
• Processes and reviews policies for submission to BoCC agenda.
• Archival and records management of all policies.
• Research policy and organizational trends.
• Manages and supports PRC Subcommittees and assigns polices for review and revision.

Performs various purchasing functions for the Department

• Orders supplies and equipment through appropriate County vendors
• Prepares and processes purchase orders
• Verifies receipt of orders
• Pays for orders through appropriate means in accordance with Purchasing guide lines
• Maintains purchase contracts
• Initiates service calls for repairs and maintenance of office machines

Office assistance for the County Manager’s Office

• Provide administrative support to the County Manager and others are requested
• Responsible for staff work including varied assignments including but not limited to:
• Manager Staff Meeting Agenda and Details/Print Manager Notes
• Phone support for Manager’s Office and Counselor’s Office
• Courteous, prompt, and professional responses and interactions with citizens, all staff, and co-workers both on the phone and in person.
• Compose correspondence, makes arrangements for conferences, scheduling meetings for department staff and coordinates meeting room reservations
• Other duties as assigned.

Minimum Qualifications: High school diploma, GED, or equivalent; or, two years of responsible secretarial experience or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

It is the policy of Sedgwick County not to discriminate in its programs or services, including employment, on the basis of race, color, sex, including pregnancy, gender identity and sexual orientation, age, national origin, ancestry or citizenship, marital status, religious or political affiliation, genetic information, disability, status as a member of the uniformed services or any other similarly protected status.

Sedgwick County is committed to making the application, interview, and pre-employment testing process accessible to qualified persons with disabilities as defined by the Americans with Disabilities Act. If you wish to volunteer information regarding any special assistance you may need, the Sedgwick County ADA Coordinator at (316) # , TDD (Kansas Relay at 711 or # Please do not use this phone number for employment questions. Applicants are contacted only if they are determined to be qualified candidates. 

Applicants have rights under Federal Employment Laws. Please find more information under the following link.  Apply for a Job | Sedgwick County, Kansas