Executive Assistant

3 weeks ago

Austin, United States Overhaul Full time

Who We Are
Overhaul is a supply chain integrity solutions company that allows shippers to connect disparate sources of data into the first fully transparent situational analysis engine designed for the logistics industry. Data that is transformed into critical insights can instantly trigger corrective actions, impacting everything from temperature control to handling requirements or package-level tracking, ensuring cargo arrives at its destination safely, undamaged, and on time. We are a dynamic, innovative, and fun team who is highly committed to our customers' experiences and our Mission and Vision.
The Role
As an Executive Assistant you will work in partnership with our leader's staff, supporting daily operations, logistics, and other project-based support. The Executive Assistant position is critical to the operations and culture of the organization, as you are often a liaison between the Executive Team, employees, and clients. You will bring energy and dedication to the role which covers a wide range of executive support duties and will actively contribute to a successful, goal-oriented team.
To experience success in this role you will need to be able to thrive in a fast growing, ever changing environment and have a high drive for results, have an ability to operate independently and as part of a team, and be motivated and resourceful.
Duties include, but may not be limited to:

  • Ensure every day is run efficiently and effectively for the CEO. Manage and maintain complex calendars - schedule internal/external meetings, appointments, conference calls and special events - enter details and gather materials for upcoming meetings.
  • Follow-up repeatedly to ensure critical tasks are completed prior to deadlines and manage the timelines and deliverables of important projects.
  • Serve as the gatekeeper to the CEO and be able to justify each minute of time spent based on the critical needs of the businesses, weighing them against all other competing priorities.
  • Coordinate itineraries and travel arrangements (air/ground travel, accommodations, etc.) as necessary.
  • Prepare polished correspondence/communications/presentations including letters, charts, etc. Responsible for accuracy and clarity of final works.
  • Ability to take clear notes, document decisions and action items, synthesize outcomes, and distribute updates appropriately.
  • Handle ambiguous situations and constant change with confidence.
  • Proficient in filtering heavy volumes of inbound messages across various mediums (i.e. email, phone calls, LinkedIn, etc.) and ensuring important messages are replied to in a professional and timely manner, consulting and updating the CEO as necessary.


About You

  • 8+ years experience as an executive assistant or similar role, preferably supporting C-level executives
  • Strong organizational skills with the ability to multitask in a fast growing and changing environment
  • Proficiency in Microsoft Office Suite and other software applicable to Overhaul
  • Excellent written and verbal communication skills


Perks and Benefits

  • Top employee health and well- being benefits
  • Care giver/adoption/family leave
  • Unlimited Vacation Policy
  • Casual dress
  • Rotating company 'Perks at Work' program


Diversity and Inclusivity Statement
Overhaul has always been, and always will be, committed to diversity and inclusion. Our Overhaul Culture Code's top listed commitment is to "Diversity and Synergy." All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We strongly encourage people from underrepresented groups to apply
Our Culture
We are guided by our core values of Diversity and Synergy, Creativity, Problem
Solving, Authenticity and Receptivity, Trust, Encouragement, Teaching and
Learning, Wellness and Integrity. These values help us recruit aligned talent to
join our rapidly expanding team around the globe. It is important to us that each
and every Overhauler is not only eager to challenge themselves and knows how
to get work done, but is also an awesome addition to our company culture.

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