Shop and Fleet Manager

2 months ago

Arcadia, United States AgHires Jobs Full time
Bethel Farms

In 1958, Bethel Farms is a large sod company based in Arcadia, Florida with over 4500 acres of sod production, over 200 employees, and has been family-owned since 1958. We continue to drive innovation and collaboration with universities and breeders to develop diversified top-of-the-line products. Bethel enjoys a culture where ideas, innovation, and entrepreneurship are expected and appreciated. Employees with high energy, willingness to learn new skills, good sense of humor, and openness to new experiences will thrive. Clean and neat office spaces in a professional environment.

We are hiring an Shop Manager and Fleet Manager to join our team in Arcadia, FL. In this role, you are responsible for efficient agricultural and semi-truck equipment maintenance and PM program, purchasing parts, and inventory control, and full oversight of a 9-bay shop and 6 employees. Purchasing parts and inventory includes power tools, machinery, parts, and chemicals. You will be promoting a proactive safety culture throughout the company. You are accountable for the roadworthiness of all assets, ensuring all compliance goals are met, DOT requirements, and negotiating with vendors. This is a leadership, non-wrenching role, in an environment where preventative maintenance is a focus.

We offer a competitive base salary, cell phone allowance, training, health dental, and vision insurance, 401k, PTO, and paid holidays. Hours will be Monday through Friday from 7:00 a.m.-4:00 p.m. with additional time as needed.

Essential Duties:
Equipment Management
  • Maintain in RTA System all equipment files with purchase and repair documents, warranties, owner’s manual, and work orders.
  • Produce vehicle repair reports and quarterly reports with accumulative totals, as requested by management.
  • Use the shop resources in an effective manner.
  • Assist in maintaining equipment list in RTA by location.
  • Deploys equipment; coordinates the retrieval of equipment.
  • Streamline purchase order procedures for purchases, repairs, and inventory.
  • Advise decision-makers about equipment expenses and/or costly trends that might affect productivity or profits.
  • Maintain positive daily communication with Supervisors.
  • Takes care of DOT requirements that relate to the equipment.
  • Prioritize repairs based on current needs to keep business flowing and meeting customer’s needs.
  • Track all DVIRs and make sure reported repairs are completed.

Equipment Maintenance
  • Develop plan of action and work schedules to maximize production and profits of Bethel Farms shop effectively and efficiently.
  • Supervise and oversee all the maintenance and daily usage of all equipment.
  • Coordinate the timely repair, preventative maintenance, and modification necessary.
  • Determine cost efficiency of contracting external service/repairs.
  • Inspect equipment regularly to comply with Bethel’s safety policies.
  • Coordinate training sessions for new equipment with operators as needed.
  • Ensure that equipment is on schedule for preventative maintenance.
  • Maintain in RTA System all records of the care and repairs of the equipment.
  • Communicate with dispatch to ensure necessary repairs to fleet equipment are complete.
  • Assist drivers with roadside breakdowns on semis, trailers, and forklifts. This could entail dispatching a Bethel mechanic depending on nature and location, and hiring a mobile mechanic if necessary.
  • Track costs of repairs and general maintenance and provide vehicle repair reports.
  • Under the advisement of VP of Turf:
    • Come up with plans to lower maintenance costs.
    • Track how well the company is doing at caring for equipment.

Inventory
  • Maintain sustainable inventory levels in RTA System considering needs, cash flow, and storage space, leveraging volume to obtain the best pricing.
  • Perform RTA System audits, forecasting, replenishment, and investment analysis and present reports to decision makers.
  • Build and maintain relationships with multiple vendors to ensure the best pricing and best delivery/service possible.
  • Prepare and provide quarterly inventory reports.

Supervision
  • Supervise mechanics and other shop personnel and suggest hiring and termination needs to VP of Turf.
  • Provide daily direction and reasonable coaching/training to shop employees.
  • Provide safety training and lead by example.
  • Hold monthly Shop Team Meetings/Safety Tailgate Meetings.

Safety
  • Ensure all safety manuals, policies, programs, and practices are implemented.
  • Review all vehicular, passenger, and employee accidents/incidents for determination of cause and preventability, identifying potential trends to be addressed in future training efforts as well as ensuring that retraining and safety points are assessed according to company policy. Conduct regular audits of driver’s equipment.
  • Implement and support safety incentive programs.
  • Promote safe work practices and conditions in accordance with local, state and federal laws.

Non-Essential Duties
  • Member of the Safety Committee.
  • Represent the company in a professional and customer-oriented manner.
  • Build positive relationships with internal and external customers.
  • Maintains a positive and respectful environment with coworkers and contacts.
  • Performs special projects, as assigned.

Requirements:
  • At least two years of equipment management experience in an agricultural environment. Computer literate.
  • Familiar with the type of licensing and permits required for drivers.
  • Good mathematical and decision-making skills.
  • Experience working with purchase orders and managing part inventory.
  • Knowledge of basic to intermediate accounting principles.

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