Legal Practice Assistant

2 weeks ago

Boca Raton, United States Cozen O'Connor Full time

Cozen O’Connor has an excellent opportunity as a Legal Practice Assistant for our Boca Raton office.  The ideal candidate is an enthusiastic self-starter, who is able to multi-task under strict time constraints with exceptional attention to detail, take initiative, think strategically and independently and interact with all levels of the firm.  The position requires excellent communication, organizational and computer skills.

 DUTIES AND RESPONSIBILITIES

  • Type, transcribe and revise all communications, legal documents, charts and tables.
  • Organize, prepare and maintain client and office files both in electronic and paper filing systems.
  • Litigation experience including e-filing in both state and federal courts.
  • Case file management (create, organize, track and maintain files; monitor calendars and meeting deadlines; document actions; input information into file database and case management software).
  • Open and sort incoming communications via standard or electronic delivery and distribute appropriately.
  • Process attorney weekly time summaries, expense reports, check requests and travel arrangements which include transportation, automobile rentals, and hotel reservations.
  • Prepare and submit new client and/or new matter forms and sub-files.
  • Coordinate, schedule and docket/calendar meetings, conference calls and client tasks.
  • Proofread all work for both accurate content and context.
  • Assignments may change from time-to-time and flexibility is essential. Legal Practice Assistants are expected to extend support and service not only to primary attorneys, but to any attorney within the Department and/or office. 

 QUALIFICATIONS AND REQUIREMENTS 

  • Must have at least 3 years legal experience.  Preferred experience in litigation.
  • Must possess strong organizational and communications skills, both verbal and written.
  • Must be very detail-oriented and be able to multi-task.
  • Strong document processing and project management skills.
  • Must be able to think critically on projects and assist making executive decisions in order to finalize tasks.
  • Must be cognizant of the privacy of clients and the security of their documents.
  • Proficient in advanced levels of Microsoft Office 365, Outlook, Excel, iManage Work and Word  and the use and application of Styles, Redlining (CompareDocs), Nuance, Docusign and PDF Docs4.
  • Must be able to operate the Firm’s software applications on an advanced level within a reasonable period of time, and possess excellent reading comprehension and proofreading skills.
  • Outstanding written and verbal communications and be able to professionally interact with clients, attorneys, and staff.
  • Experience in working collaboratively and applying individual commitment to a group or team environment in the spirit of cooperation to successfully complete tasks efficiently and quickly.
  • Experience with document management program – iManage DeskSite preferred
  • Degree preferred but applicable work experience will be considered in lieu of a degree.

Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.

Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

Cozen O’Connor is committed to employing a diverse complement of attorneys and staff, and to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a rich diversity of perspectives and experience is necessary to provide the highest quality legal service.   We encourage candidates to apply and join us in this effort.

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