Financial Assistant

1 month ago

Chicago, United States Northwestern University Full time
Job ID49813 LocationChicago, Illinois

Department: MED-Preventive Medicine
Salary/Grade: NEX/11

Job Summary:

Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions.

Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations.

Provides administrative &/or clerical support.

Accounting policy & procedure

Accounts payable

Accounts receivable

Additional/special pay

Bank deposits

Cash receipt

Expense reimbursement

Financial Statements

Grants &/or awards

Payroll

Petty cash

Procurement card program

Purchase orders

Reconciliation

Reporting

Salary administration

Transfer charges

Wire transfers

Please note: Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.

Specific Responsibilities:

Budget:

  • Maintains & tracks individual budget accounts
  • Updates calendar, spreadsheets, templates & forms; monitors submissions.
  • Completes reconciliation procedures.
  • Creates summary reports.

Analysis, Statements & Reporting:

  • Prepares account, budget, cost, expenditure &/or funds analysis.
  • Provides reports to managers/PIs in tracking payment status & notification when balances & activities do not comply with policy, procedures or are inadequately prepared.
  • May analyze open encumbrances that are no longer valid & recommend appropriate modifications to ensure smooth processing of financial transactions.

Transactions:

  • Completes & maintains transactions in enterprise systems.
  • Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
  • Troubleshoots problems.
  • Performs vendor/account research as needed.
  • Obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
  • Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
  • Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
  • Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
  • Enters information into database.

Grants &/or Awards:

  • Provides assistance regarding grant financial administration such as preparing financial information for grant submission.
  • Completes post award accounting
  • Approves expenditures on travel, consulting &/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures.
  • Processes subcontract payments according to rules & regulations of granting agencies.
  • Reconciles subcontract payments.
  • Verifies payroll funding entries.
  • Corrects charges to various accounts.

Administration:

  • Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork.
  • Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction.
  • Provides administrative support in regard to HR matters such as hiring, onboarding, benefits, compensation, etc.

Training:

  • Assists with training of new staff members
  • Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers.

Supervision:

  • Provides guidance to junior employees.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

  • High school diploma or the equivalent.
  • 3 years accounting &/or bookkeeping or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

  • Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
  • Familiarity with financial reporting.

Preferred Qualifications:

  • Detail-oriented

Preferred Competencies: (Skills, knowledge, and abilities)

  • Knowledge on processing expense reports and issuing payments.

Target hiring range for this position will be between $19.31 to $24.14 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more Visit us at to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at to learn more.



Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

#LI-KT1

  • Senior Financial Analyst

    3 weeks ago

    Chicago, United States Creative Financial Staffing Full time

    SENIOR FINANCIAL ANALYST - Why take a Senior Financial Analyst position with this company? Company has grown tremendously over the last year organically and through merger and acquisitions. Career path for this person is to move into a Manager role down the line Hybrid and flexible schedule Full benefits to include healthcare, 401k w/match, unlimited PTO...

  • Senior Financial Analyst

    3 days ago

    Chicago, United States Creative Financial Staffing Full time

    Well-respected global company is seeking a Senior Financial Analyst. This organization has gone through explosive growth over the last few years, mainly due to acquisition, which has lead to the creation of this newly created role. Why Work for the Company/Take the Senior Financial Analyst Role: Great leadership Fast growing company- lots of opportunity to...

  • Voya Chicago Financial Advisor

    1 month ago

    Chicago, United States Voya Financial Advisors Full time

    Job DescriptionJob DescriptionVoya Financial Advisors®, Inc., a leading independent broker-dealer in the defined contribution & defined benefit business, is currently seeking a Financial Professional to join our team in the greater Chicago area to work plan sponsor relationships.This position will be responsible for 403(b)/457 enrollment, retirement and...

  • Voya Chicago Financial Advisor

    3 days ago

    Chicago, United States Voya Financial Advisors Inc Full time

    Voya Financial Advisors, Inc., a leading independent broker-dealer in the defined contribution & defined benefit business, is currently seeking a Financial Professional to join our team in the greater Chicago area to work plan sponsor relationships. This position will be responsible for 403(b)/457 enrollment, retirement and investment strategies, and...

  • Voya Chicago Financial Advisor

    2 weeks ago

    Chicago, United States Voya Financial Advisors Inc Full time

    Voya Financial Advisors®, Inc., a leading independent broker-dealer in the defined contribution & defined benefit business, is currently seeking a Financial Professional to join our team in the greater Chicago area to work plan sponsor relationships. This position will be responsible for 403(b)/457 enrollment, retirement and investment strategies, and...

  • Administrative Assistant

    4 weeks ago

    Chicago, United States Magellan Financial Full time

    **Join Our Trailblazing Team and Elevate Your Career!** Are you passionate about making a difference and ready to power up your career from the comfort of your home? Smart Money Solutions is looking for a dynamic Remote Administrative Assistant to join our team!. If you're eager to bring positive change to people's lives and thrive in a fast-paced,...

  • Associate (Financial Due Diligence)

    13 hours ago

    Chicago, Illinois, United States IMA Financial Group Full time

    What You'll DoESSENTIAL JOB RESPONSIBILITIESinclude but are not limited to: Supports and demonstrates IMA's core valuesValues and understands the importance of diversity, equity, and inclusion among all IMA associatesInteract professionally and timely with clients via email, phone, and in-personPerform detailed testing to analyze and validate...

  • Financial Planning

    1 month ago

    Chicago, United States IFG International Financial Group Ltd Full time

    IFG's client, a Real Estate company in downtown Chicago is looking for a Financial Planning & Analysis (FP&A) Analyst to join their corporate team. The successful candidate will be heavily involved in maintaining and developing financial models for the company and certain joint ventures, analyzing performance, and communicating financial results to the...

  • Financial Assistant

    14 hours ago

    Chicago, Illinois, United States Northwestern University Full time

    Apply for JobJob ID49433LocationChicago, IllinoisAdd to Favorite JobsEmail this Job Department: MED-RadiologySalary/Grade: NEX/11Job Summary:* Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among...

  • Temporary Financial Assistant

    2 weeks ago

    Chicago, Illinois, United States Northwestern University Full time

    Job ID50010LocationChicago, IllinoisDepartment: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial Assistant Hours: This is a full-time position (40 hours per week/ 9am-5pm / M-F)Pay: $17.50 per hourCampus: ChicagoApproximate start date: 5/1/2024Approximate end date: TBDNorthwestern University is seeking a temporary full-time Financial Assistant...

  • Temporary Financial Assistant

    1 month ago

    Chicago, United States Northwestern University Full time

    Job ID50010 LocationChicago, Illinois Department: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial Assistant Hours: This is a full-time position (40 hours per week/ 9am-5pm / M-F)Pay: $17.50 per hourCampus: ChicagoApproximate start date: 5/1/2024Approximate end date: TBDNorthwestern University is seeking a temporary full-time Financial...

  • Financial Advisor Assistant

    5 days ago

    Chicago, United States MAP Wealth Management Full time

    Financial Advisory Assistant / Client Service Associate Job Description $60k-$90k MAP Wealth Management, a growing wealth management firm, is seeking a client service associate to assist us in our mission of helping clients achieve their financial goals. This is your chance to play a key role in the future success of our fast-growing organization! If you...

  • Financial Advisor Assistant

    1 week ago

    Chicago, United States MAP Wealth Management Full time

    Financial Advisory Assistant / Client Service Associate Job Description $60k-$90k MAP Wealth Management, a growing wealth management firm, is seeking a client service associate to assist us in our mission of helping clients achieve their financial goals. This is your chance to play a key role in the future success of our fast-growing organization! If you...

  • Financial Advisor Assistant

    1 week ago

    Chicago, United States MAP Wealth Management Full time

    Financial Advisory Assistant / Client Service Associate Job Description $60k-$90k MAP Wealth Management, a growing wealth management firm, is seeking a client service associate to assist us in our mission of helping clients achieve their financial goals. This is your chance to play a key role in the future success of our fast-growing organization! If you...

  • Temporary Financial Assistant

    1 month ago

    Chicago, United States Northwestern University Full time

    Job ID50090 LocationChicago, Illinois Department: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial Assistant Hours: This is a full-time position (37.5 hours per week/ 8:30am-5pm /1-day WFH)Pay: $21.00 per hourCampus: ChicagoApproximate start date: 4/22/2024Approximate end date: 10/1/2024Northwestern University is seeking a temporary...

  • Temporary Financial Assistant

    2 weeks ago

    Chicago, Illinois, United States Northwestern University Full time

    Job ID50090LocationChicago, IllinoisDepartment: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial Assistant Hours: This is a full-time position (37.5 hours per week/ 8:30am-5pm /1-day WFH)Pay: $21.00 per hourCampus: ChicagoApproximate start date: 4/22/2024Approximate end date: 10/1/2024Northwestern University is seeking a temporary full-time...

  • Office Assistant

    14 minutes ago

    Chicago, United States Wintrust Financial Corp. Full time

    Wintrust is a financial holding company with approximately $50 billion assets under management and traded on the NASDAQ:WTFC. Built on the "HAVE IT ALL" model, Wintrust offers sophisticated technology and resources of a large bank while focusing on providing service-based community banking to each and every customer. Wintrust operates fifteen community bank...

  • Underwriting Assistant I

    3 days ago

    Chicago, United States AmTrust Financial Full time

    Overview: The role of the Underwriting Assistant is to provide administrative and underwriting support to multiple underwriters on our renewal team such as monitoring underwriting tasks in our system, completing endorsements within assigned authority, assigning work out to appropriate contact in departments, and handling smaller renewals for multiple lines...

  • Financial Assistant, Hematology Oncology

    1 month ago

    Chicago, Illinois, United States Northwestern University Full time

    Job ID49718LocationChicago, IllinoisDepartment: MED-Hematology OncologySalary/Grade: NEX/11Job Summary:* Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete...

  • Financial Assistant, Hematology Oncology

    7 days ago

    Chicago, Illinois, United States Northwestern University Full time

    Apply for JobJob ID49718LocationChicago, IllinoisAdd to Favorite JobsEmail this Job Department: MED-Hematology OncologySalary/Grade: NEX/11Job Summary:* Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among...