Financial Assistant, Hematology Oncology

Department: MED-Hematology Oncology
Salary/Grade: NEX/11

Job Summary:

* Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions.

* Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations.

* Provides administrative &/or clerical support.

* Accounting policy & procedure

* Accounts payable

* Accounts receivable

* Bank deposits

* Budget

* Chart &/or account coding

* Creating new accounts

* Endowment and gift accounting

* Expense reimbursement

* Financial Statements

* Grants &/or awards

* Procurement card program

* Purchase orders

* Reconciliation

* Reporting

* Transfer charges

* Wire transfers

Please note: Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.

Specific Responsibilities:

Budget:

* Maintains & tracks individual budget accounts.

* Coordinates annual budget process including tasks associated with the open/close processes.

* Updates calendar, spreadsheets, templates & forms; monitors submissions.

* Completes reconciliation procedures.

* Creates summary reports.

* Coordinates &/or provides information for annual salary review process.

Analysis, Statements & Reporting:

* Prepares account, budget, cost, expenditure &/or funds analysis.

* Provides reports to managers/PIs in tracking payment status & notification when balances & activities do not comply with policy, procedures or are inadequately prepared.

* Creates reports & queries; reviews for incomplete records, data entry errors, &/or accounting mistakes.

* May analyze open encumbrances that are no longer valid & recommend appropriate modifications to ensure smooth processing of financial transactions.

Transactions:

* Completes & maintains transactions in enterprise systems.

* Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.

* Reviews; ensures approval based on alternatives regarding practice & policy.

* Troubleshoots problems.

* Performs vendor/account research as needed.

* Obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.

* Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.

* Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.

* Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.

* Enters information into database.

Grants &/or Awards:

* Provides assistance regarding grant financial administration such as preparing financial information for grant submission.

* Completes post award accounting.

* Sets-up sub-contracts &/or start-up research accounts.

* Modifies grant budgets.

* Closes grants.

* Approves expenditures on travel, consulting &/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures.

* Processes subcontract payments according to rules & regulations of granting agencies.

* Reconciles subcontract payments.

* Verifies payroll funding entries.

* Corrects charges to various accounts.

Administration:

* Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork.

* Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction.

* Provides administrative support in regard to HR matters such as hiring, onboarding, benefits, compensation, etc.

* Completes other administrative &/or clerical activities such as organizing meetings; reserving AV equipment.

* Coordinates office, lab &/or building repairs & maintenance.

* Maintains inventory.

Training:

* Assists with training of new staff members

* Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

* High school diploma or the equivalent.

* 3 years accounting &/or bookkeeping or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

* Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.

* Familiarity with financial reporting.

Preferred Competencies: (Skills, knowledge, and abilities)

* Action oriented - Willing or likely to take practical action to deal with a problem or situation.

* Coachability - Receptive to feedback, willing to learn, embracing continuous improvement.

* Collaboration - Facilitates open and effective communication, cooperation and teamwork within and outside of one's own team.

* Collegiality - Helpful, respectful, approachable; builds strong working relationships and a positive work environment.

* Initiative - Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems.

* Meets deadlines - Displays consistency and success in adhering to deadlines.

* Multi-tasking - Demonstrates ability to work on multiple projects simultaneously.

* Organization - Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail.

Target hiring range for this position will be between $19.31 to $27.16 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

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