Current jobs related to Administrative Assistant III - Tyler - University of Texas at Tyler

  • Epidemiologist III

    3 weeks ago

    Tyler, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Title: Epidemiologist IIIJob Summary:We are seeking a highly skilled Epidemiologist III to join our team at the Texas Department of Aging & Disability Services. The successful candidate will serve as a subject matter expert and perform senior-level epidemiological work related to the reporting, prevention, and control of Healthcare-Associated Infections...

  • Administrative Assistant

    1 week ago

    Tyler, United States Reign Media Full time

    Job Overview Our organization is looking for an Administrative Assistant to deal with the workplace hullabaloo, keep up with complex timetables, oversee staff and handle obligations for top management. We are searching for a person who is proficient in administration support and open to work with the diverse team. Responsibilities Manage the work process...

  • Legal CPS Regional Attny III

    5 months ago

    Tyler, United States Texas Department of Aging & Disability Services Full time

    Job Description: Legal CPS Regional Attny III The Texas Department of Family and Protective Services (DFPS) is responsible for protecting the unprotected — children, elderly, and people with disabilities — from abuse, neglect, and exploitation. DFPS accomplishes this responsibility by employing over 12, workers who live up to the agency's Mission,...

  • Administrative Assistant

    2 weeks ago

    Tyler, Texas, United States Tyler Junior College Full time

    Job Title: Administrative SpecialistJob Summary:We are seeking an experienced Administrative Specialist to join our team at Tyler Junior College. The successful candidate will provide administrative support to the Dean, Engineering, Mathematics and Sciences, and department chairs of respective programs.Key Responsibilities:* Provide advanced office...

  • Certified Medical Assistant

    2 weeks ago

    Tyler, United States UT Health East Texas Clinics Full time

    Overview Join our team as a day shift, full-time, ENT Medical Assistant in Athens, TX. Fulfilling your purpose begins here: People First, Always. Here’s how we take care of our people: Medical, vision, dental health insurance, health savings account / flexible spending, competitive pay, paid time off, 401k retirement plan with company match, employee...

  • Administrative and Order Processing Assistant

    10 hours ago

    Tyler, United States SPEA Full time

    SPEA America, Subsidiary of SPEA S.p.A Group - worldwide leader in the design and implementation of testing systems for microchips and electronic boards - is looking for an Administrative and Order Processing Assistant for its Tyler Office.The Administrative and Order Processing Assistant plays a crucial role in managing administrative and order processing...

  • Administrative and Order Processing Assistant

    3 weeks ago

    Tyler, United States SPEA Full time

    SPEA America, Subsidiary of SPEA S.p.A Group - worldwide leader in the design and implementation of testing systems for microchips and electronic boards - is looking for an Administrative and Order Processing Assistant for its Tyler Office.The Administrative and Order Processing Assistant plays a crucial role in managing administrative and order processing...

  • Administrative and Order Processing Assistant

    3 weeks ago

    Tyler, United States SPEA Full time

    SPEA America, Subsidiary of SPEA S.p.A Group - worldwide leader in the design and implementation of testing systems for microchips and electronic boards - is looking for an Administrative and Order Processing Assistant for its Tyler Office.The Administrative and Order Processing Assistant plays a crucial role in managing administrative and order processing...

  • Epidemiologist III

    2 months ago

    Tyler, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Summary:We are seeking a highly skilled Epidemiologist III to join our team at the Texas Department of Aging & Disability Services. As a key member of our Healthcare-Associated Infection (HAI) Investigations Group, you will serve as a subject matter expert and perform senior-level epidemiological work related to the reporting, prevention, and control of...

  • Certified Medical Assistant

    1 month ago

    Tyler, United States UT Health East Texas Clinics Full time

    OverviewJoin our team as a day shift, full-time, ENT Medical Assistant in Athens, TX.  Fulfilling your purpose begins here: People First, Always. Here’s how we take care of our people: Medical, vision, dental health insurance, health savings account / flexible spending, competitive pay, paid time off, 401k retirement plan with company match, employee...

  • Certified Medical Assistant

    2 weeks ago

    Tyler, United States UT Health East Texas Clinics Full time

    OverviewJoin our team as a day shift, full-time, ENT Medical Assistant in Athens, TX. Fulfilling your purpose begins here: People First, Always. Here's how we take care of our people:Medical, vision, dental health insurance, health savings account / flexible spending, competitive pay, paid time off, 401k retirement plan with company match, employee...

  • Certified Medical Assistant

    2 weeks ago

    Tyler, United States UT Health East Texas Clinics Full time

    Overview Join our team as a day shift, full-time, ENT Medical Assistant in Athens, TX.    Fulfilling your purpose begins here:   People First, Always. Here’s how we take care of our people: Medical, vision, dental health insurance, health savings account / flexible spending, competitive pay, paid time off, 401k retirement plan with company match,...

  • Certified Medical Assistant

    2 weeks ago

    Tyler, United States UT Health East Texas Clinics Full time

    Overview Join our team as a day shift, full-time, ENT Medical Assistant in Athens, TX. Fulfilling your purpose begins here: People First, Always. Here's how we take care of our people: Medical, vision, dental health insurance, health savings account / flexible spending, competitive pay, paid time off, 401k retirement plan with company match, employee...

  • Certified Medical Assistant

    1 month ago

    Tyler, United States UT Health East Texas Clinics Full time

    OverviewJoin our team as a day shift, full-time, ENT Medical Assistant in Athens, TX. Fulfilling your purpose begins here: People First, Always. Here’s how we take care of our people:Medical, vision, dental health insurance, health savings account / flexible spending, competitive pay, paid time off, 401k retirement plan with company match, employee...

  • Certified Medical Assistant

    1 month ago

    Tyler, United States UT Health East Texas Clinics Full time

    OverviewJoin our team as a day shift, full-time, ENT Medical Assistant in Athens, TX.  Fulfilling your purpose begins here: People First, Always. Here’s how we take care of our people:Medical, vision, dental health insurance, health savings account / flexible spending, competitive pay, paid time off, 401k retirement plan with company match, employee...

  • Certified Medical Assistant

    2 weeks ago

    Tyler, United States UT Health East Texas Clinics Full time

    OverviewJoin our team as a day shift, full-time, ENT Medical Assistant in Athens, TX.  Fulfilling your purpose begins here: People First, Always. Here’s how we take care of our people:Medical, vision, dental health insurance, health savings account / flexible spending, competitive pay, paid time off, 401k retirement plan with company match, employee...

  • Certified Medical Assistant

    1 month ago

    Tyler, United States UT Health East Texas Clinics Full time

    OverviewJoin our team as a day shift, full-time, ENT Medical Assistant in Athens, TX.  Fulfilling your purpose begins here: People First, Always. Here’s how we take care of our people:Medical, vision, dental health insurance, health savings account / flexible spending, competitive pay, paid time off, 401k retirement plan with company match, employee...

  • Certified Medical Assistant

    1 month ago

    Tyler, United States UT Health East Texas Clinics Full time

    OverviewJoin our team as a day shift, full-time, ENT Medical Assistant in Athens, TX.  Fulfilling your purpose begins here: People First, Always. Here’s how we take care of our people:Medical, vision, dental health insurance, health savings account / flexible spending, competitive pay, paid time off, 401k retirement plan with company match, employee...

  • Certified Medical Assistant

    2 weeks ago

    Tyler, United States UT Health East Texas Clinics Full time

    OverviewJoin our team as a day shift, full-time, ENT Medical Assistant in Athens, TX.  Fulfilling your purpose begins here: People First, Always. Here’s how we take care of our people:Medical, vision, dental health insurance, health savings account / flexible spending, competitive pay, paid time off, 401k retirement plan with company match, employee...

  • Certified Medical Assistant

    1 month ago

    Tyler, United States UT Health East Texas Clinics Full time

    OverviewJoin our team as a day shift, full-time, ENT Medical Assistant in Athens, TX.  Fulfilling your purpose begins here: People First, Always. Here’s how we take care of our people:Medical, vision, dental health insurance, health savings account / flexible spending, competitive pay, paid time off, 401k retirement plan with company match, employee...

Administrative Assistant III

2 months ago

Tyler, United States University of Texas at Tyler Full time

Administrative Assistant III

Job ID12184
Location
Tyler, TX
Full/Part TimeFull-Time
Regular/TemporaryRegular

Position Information
Job Type/Hours per Week

Full-Time/40 hours

Salary

$3,160.32 monthly

Hiring Department

Housing & Residence Life

Job Summary

This position provides high-level administrative support to a large department with a multimillion-dollar budget. Incumbent will provide administrative support to the department leadership team, support the financial services, budget reconciliation functions, and facilitate HR related activities. This position will support the Director and department operations, compliance, and internal controls. This position will serve as primary back-up for divisional administrative support officer.

 

Major Responsibilities/Duties/Critical Tasks

Provide clerical and administrative support to the Housing Leadership Team including a Director, two Assistant Directors, a Coordinator, and Maintenance Supervisor (and their reports) located in multiple physical buildings across the university.
Provide quality customer services, ensure housing office operations and coverage, address correspondence, return voicemails, elevate concerns or crisis to appropriate staff member, and respond to general student housing questions.
Provide calendar and meeting scheduling functions for Housing Leadership Team members, attend leadership team meetings, and take/distribute meeting minutes.
Assist with the housing/maintenance inventory control process and program.
Utilizes various modules within the Housing Management software solution to assist internal department staff or external guests or students with housing & residence life needs: occupancy, work order management, inventory control, staff recruitment selection, roommate mediation/agreements, or budget fiscal controls.
Facilitate proper use, documentation, and reconciliation for a substantial number of departmental procurement cards.
Provide overall budget and expense reconciliation for area budget(s).
Deliver regular budget updates to Budget Authority.
Assist with all aspects of departmental purchasing and financial services, including processing of contracts, service agreements, and other documents needed for purchase or department service needs
Maintain complex and accurate accounting ledgers.
Effectively utilizes university software solution, Peoplesoft, StarRez, and other technology to accomplish tasks.
Ensure employee files and appointments are up-to-date and in compliance with university policies and guidelines.
Assist with the recruitment, selection, and hiring of student and professional staff members within the department.
Provide administrative support to hiring authorities on recruitment activities.
Ensure employee files and appointments are up-to-date and in compliance with university policies and guidelines.
Process, monitor, and track student compensation and hiring documentation for all student employees.
Assist with the recruitment, selection, and hiring of student and professional staff members within the department.
Provide administrative support to hiring authorities on recruitment activities.
Maintain office computers, electronics, software, copier/printers, and university inventory control (non-auxiliary service equipment).
Assist the Director in maintaining appropriate records and controls for university, local, state, and federal compliance rules and regulations.
Maintain appropriate records for special certifications, trainings, or licenses for Director or staff reporting to the Director (Clery, food handlers, driving certifications, etc.)
Assist with student move in and other university events, as requested by supervisor.
Serve as a back-up to divisional Administrative Services Officer
Participate in regular training and stay abreast of administrative functions for the next level support person.
Support administrative functions and training within the division.
Serve on University or divisional committees.
Performs other duties as assigned.

Required Education/Experience

High school diploma or equivalent.
Five (5) years of related experience.

Preferred Education/Experience

Bachelor’s degree in business administration or a field closely related to the specific endeavor of the department.
Three (3) years’ experience at the Administrative Assistant Ill role.
Previous experience with Housing & Residence Life or student affairs/engagement units or departments. Experience with UT Tyler systems (PeopleSoft) and software.
Previous experience with housing management platforms (StarRez, etc.).
Finance experience is preferred.

Accompanying Knowledge, Skills, Abilities, and Competencies

Must be highly motivated with better than average people skills.
Must have strong analytical skills.
Must have organizational administrative skills.

Other Information

This position may be required to work in a multitude of university buildings to complete work assignments. May work around all weather conditions.

On occasion, this position may be required to work on a weekend or evening.