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Accounting AP AR Specialist

1 month ago

Bloomington, United States Mall of America Full time

PURPOSE: To process and approve accounts payable, apply cash receipts to tenant's balances and collect outstanding balances from tenants.

ESSENTIAL DUTIES:

  • Prepare, sort and verify invoices for data processing and appropriate entry.
  • Approve invoices in Nexus accounts payable software that are entered by others.
  • Maintain vendor relationships; follow up with vendors regarding present and/or outstanding payments.
  • Research unresolved vendor issues.
  • Respond to vendor and employee inquiries.
  • Enter accounts payable data into the system and process reports for check printing.
  • Prepare checks for distribution and mailing.
  • Enter cash receipts from tenants and non-tenants into the system; adjust accounts as needed.
  • Main contact person for collecting outstanding balances from tenants.
  • Prepare and submit miscellaneous billings to customers and ensure timely payment.
  • Maintain tenant files and records.
  • File invoices, checks and cash receipts into the appropriate area.
  • Answer guest questions and provide assistance when needed.

ADDITIONAL DUTIES:

  • Process yearly 1099's and 1096's
  • Order office supplies for department members
  • Mail packages and letters
  • Perform other duties as assigned

PREFERRED SKILLS, KNOWLEDGE AND ABILITIES:

  • High school diploma or equivalent
  • Associate's degree in accounting and/or a combination of education and work experience preferred
  • Minimum of 2 year similar or work-related experience (office, data entry, and clerical experience)
  • Knowledge of accounting software, specifically MRI and Nexus
  • Knowledge of general accounts payable practices
  • Knowledge of general accounts receivable practices
  • Data entry for various A/P and A/R duties
  • 10 Key skills for entering cash and invoices
  • Basic MS Word and Excel experience for miscellaneous projects as assigned
  • Ability to work with general mathematical concepts and apply for solutions
  • Good verbal communication skills for resolving employee and vendor issues
  • Ability to work well with others to accomplish the task at hand
  • Detail oriented to provide accurate processing of payable and receivables

PHYSICAL JOB REQUIREMENTS:

  • Sit-frequently, 90% of time
  • Perform repetitive motion such as using a keyboard-frequently, 90% of time
  • Stand/move about-periodically, 10% of time
  • Reach at or above shoulder level-infrequently, 10% of time
  • Reach at or below should level-infrequently, 10% of time

Other details

  • Job Family MOA
  • Pay Type Salary

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