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Accounting AP AR Specialist
1 month ago
PURPOSE: To process and approve accounts payable, apply cash receipts to tenant's balances and collect outstanding balances from tenants.
ESSENTIAL DUTIES:
- Prepare, sort and verify invoices for data processing and appropriate entry.
- Approve invoices in Nexus accounts payable software that are entered by others.
- Maintain vendor relationships; follow up with vendors regarding present and/or outstanding payments.
- Research unresolved vendor issues.
- Respond to vendor and employee inquiries.
- Enter accounts payable data into the system and process reports for check printing.
- Prepare checks for distribution and mailing.
- Enter cash receipts from tenants and non-tenants into the system; adjust accounts as needed.
- Main contact person for collecting outstanding balances from tenants.
- Prepare and submit miscellaneous billings to customers and ensure timely payment.
- Maintain tenant files and records.
- File invoices, checks and cash receipts into the appropriate area.
- Answer guest questions and provide assistance when needed.
ADDITIONAL DUTIES:
- Process yearly 1099's and 1096's
- Order office supplies for department members
- Mail packages and letters
- Perform other duties as assigned
PREFERRED SKILLS, KNOWLEDGE AND ABILITIES:
- High school diploma or equivalent
- Associate's degree in accounting and/or a combination of education and work experience preferred
- Minimum of 2 year similar or work-related experience (office, data entry, and clerical experience)
- Knowledge of accounting software, specifically MRI and Nexus
- Knowledge of general accounts payable practices
- Knowledge of general accounts receivable practices
- Data entry for various A/P and A/R duties
- 10 Key skills for entering cash and invoices
- Basic MS Word and Excel experience for miscellaneous projects as assigned
- Ability to work with general mathematical concepts and apply for solutions
- Good verbal communication skills for resolving employee and vendor issues
- Ability to work well with others to accomplish the task at hand
- Detail oriented to provide accurate processing of payable and receivables
PHYSICAL JOB REQUIREMENTS:
- Sit-frequently, 90% of time
- Perform repetitive motion such as using a keyboard-frequently, 90% of time
- Stand/move about-periodically, 10% of time
- Reach at or above shoulder level-infrequently, 10% of time
- Reach at or below should level-infrequently, 10% of time
Other details
- Job Family MOA
- Pay Type Salary
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