Executive Assistant

2 days ago

Langhorne, United States CLEAR Employer Services Full time

Clear Employer Services is assisting with the recruiting of an Executive Assistant for a Philadelphia based non-profit organization. The position is a full-time, onsite role supporting the CEO and Executive Leaders in the organization.
The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.
The normal hours for the position are 9am-5pm Monday-Friday. The individual selected for this position will need to have scheduling flexibility to support extended hours and/or weekends as needed.


Responsibilities:

  • Supporting the CEO & the Executive Team
    • Supporting day-to day administrative operations
    • Manage Outlook calendar
    • Support special projects, events, and board of director operations
    • Manage the organization calendar
    • Supervise the administrative assistants
    • Manage office operations and meetings
    • Provide back-up for the reception area
    • Coordinate, budgeting, and ordering of office supplies
    • Coordinate and attend board meetings

Qualifications & Experience:

  • High school diploma or GED required; associate's or bachelor's degree preferred
  • Minimum of 5 years of administrative experience
  • Non-Profit and/or Community Youth Services Experience preferred

Essential Functions and Requirements:

  • Excellent professional oral and written communication skills; fluent in the English language
  • Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, and OneNote)
  • Proficient in learning new systems and tools to standardize and automate processes
  • Ability to maintain high-level confidentiality standards on matters of a sensitive and private nature
  • Must be able to travel to multiple locations within the Philadelphia surrounding areas
  • Manage multiple tasks, make decisions, meet deadlines and work under pressure
  • Work effectively with other professionals
  • Ability to promote a sense of urgency within the team for reaching goals
  • Strong follow up skills to ensure deadlines are met and team members are held accountable for achieving results 

Our client is an equal opportunity employer with a policy of providing equal employment opportunity, regardless of race, creed, color, gender, age, national origin, ancestry, religion, physical or mental disability, veteran's status, affectional or sexual orientation, gender identity, genetic information, marital status, familial status, domestic or sexual violence victim status, or other classification as required by applicable law
Applicants as well as employees who are or become disabled must be able to perform the essential job
functions either unaided or with reasonable accommodation. The organization shall determine reasonable
accommodation on a case-by-case basis in accordance with applicable law
This posting is a summary of the position and not all-inclusive. You may also be asked to perform other reasonably related duties. The organization reserves the right to review or change the job responsibilities of this position to meet the needs of the organization, as those needs continue to change.
 

  • Assistant Coach, Men's Volleyball

    2 months ago

    Langhorne, United States Cairn University Full time

    Cairn University is seeking qualified applicants to fill the part-time position of Assistant Coach for Mens Lacrosse. The Assistant Coach will assist the head coach with practice and game planning execution and will be required to attend practices, m Assistant Coach, Assistant, Coach, Volleyball, Head Coach, High School, Education

  • Assistant Food

    3 weeks ago

    Langhorne, United States Sheraton Bucks County Hotel Full time

    **Responsibilities**: - Lead and supervise the banquet team, providing hands-on support and guidance to ensure seamless execution of events. - Coordinate with event planners, clients, and internal teams to understand event requirements and ensure all needs are met. - Assist in the preparation and execution of banquet setups, including room layout, décor,...

  • Assistant Project Manager

    4 weeks ago

    Langhorne, United States ECI Comfort Full time

    **Benefits**: - Retirement with Company Match - Bonus based on performance - Competitive salary - Dental insurance - Free uniforms - Health insurance - Opportunity for advancement - Paid time off - Training & development - Vision insurance Philadelphia’s premiere Comfort Specialist is seeking a skilled Assistant Project Manager. ECI Comfort is seeking an...

  • Assistant Coach, Men's Volleyball

    2 months ago

    Langhorne, United States Cairn University Full time

    Assistant Coach, Men's Volleyball Cairn University is seeking qualified applicants to fill the part-time position of Assistant Coach for Men's Volleyball. The Assistant Coach will assist the head coach with practice and game planning execution and will be required to attend practices, meetings, games, and team events. Candidates should be able to...

  • Assistant Project Manager

    1 month ago

    Langhorne, United States ECI Comfort Full time

    Job DescriptionJob DescriptionBenefits:Retirement with Company MatchBonus based on performanceCompetitive salaryDental insuranceFree uniformsHealth insuranceOpportunity for advancementPaid time offTraining & developmentVision insurance Philadelphias premiere Comfort Specialist is seeking a skilled Assistant Project Manager. ECI Comfort is seeking an...

  • Assistant Contracts Administrator

    2 weeks ago

    Langhorne, United States Woods Services Full time

    Overview: - We want you to join our team! We need deeply compassionate, committed, and highly talented staff. The Woods organization is guided by their mission to support children and adults with disabilities or challenges to achieve their highest potential and independence through innovative and individualized approaches that promote learning and personal...

  • Assistant Team Leader

    1 week ago

    Langhorne, United States Chick-fil-A Full time

    Objective: Deliverables: **_ Food Safety/Quality & Store Safety_** a. Assist in the completion of the SAFE Daily Critical and use results to build an action plan to increase guest satisfaction b. Work closely with BOH leadership team to ensure quality and safety standards are being met through the proper execution of policies/procedures as defined by CFA...

  • Physical Therapist Assistant

    2 weeks ago

    Langhorne, United States Powerback Full time

    Physical Therapist AssistantKey information:Title: Physical Therapist AssistantLocation/work environment: In facilityReporting structure: Reporting to Director of RehabAbout the jobAs a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and...

  • Occupational Therapy Assistant

    1 month ago

    Langhorne, United States Powerback Rehabilitation Full time

    Occupational Therapy Assistant Key information:Title: Occupational Therapy AssistantLocation/work environment: In facilityReporting structure: Reporting to Director of Rehab About the jobAs an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement occupational therapy...

  • Occupational Therapy Assistant

    4 weeks ago

    Langhorne, United States Powerback Rehabilitation Full time

    Occupational Therapy Assistant Key information:Title: Occupational Therapy AssistantLocation/work environment: In facilityReporting structure: Reporting to Director of Rehab About the jobAs an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement occupational therapy...

  • Physical Therapist Assistant

    4 weeks ago

    Langhorne, United States Powerback Rehabilitation Full time

    Physical Therapist Assistant Key information:Title: Physical Therapist AssistantLocation/work environment: In facilityReporting structure: Reporting to Director of Rehab About the jobAs a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs...

  • Hotworx Fitness Studio Assistant Manager

    2 weeks ago

    Langhorne, United States 1819616 Full time

    Join the HOTWORX Team! We are a 24-Hour Infrared Fitness Studio. the first ever implementation of 3-dimensional training. We combine Heat (dimension 1), Infrared Energy (dimension 2) & Exercise (dimension 3) to help members flush toxins, tone up, and torch calories. Our studio offers 24-hour access to unlimited sessions ranging from Hot Yoga, to Hot Cycle,...

  • Occupational Therapy Assistant

    2 hours ago

    Langhorne, United States Powerback Rehabilitation Full time

    Job DescriptionJob DescriptionOccupational Therapy Assistant Key information:Title: Occupational Therapy AssistantLocation/work environment: In facilityReporting structure: Reporting to Director of Rehab About the jobAs an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will...

  • Physical Therapist Assistant

    2 hours ago

    Langhorne, United States Powerback Rehabilitation Full time

    Job DescriptionJob DescriptionPhysical Therapist Assistant Key information:Title: Physical Therapist AssistantLocation/work environment: In facilityReporting structure: Reporting to Director of Rehab About the jobAs a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will...

  • Assistant Supervisor, Merchandise

    2 weeks ago

    Langhorne, United States SeaWorld Parks & Entertainment Full time

    Join us at Sesame Place and help bring joy, excitement, and lasting memories to people from around the world. We're seeking enthusiastic, dedicated, and hard-working individuals to become our Ambassadors. Come and play an important part on our incredible team today! What you get to do: Oversee the performance and productivity of all location Ambassadors...

  • Sales Coordinator

    3 weeks ago

    Langhorne, United States Sheraton Bucks County Hotel Full time

    **Job Overview** As a Sales Coordinator, you will be responsible for supporting the hotel's sales and marketing efforts by assisting the sales team in various administrative and operational tasks. Your role will involve coordinating sales activities, managing client communications, and ensuring the smooth execution of sales-related processes. **What You'll...

  • Sales Coordinator

    7 days ago

    Langhorne, United States Marriott International, Inc Full time

    **Job Number** 24110031 **Job Category** Sales & Marketing **Location** Sheraton Bucks County Langhorne, 400 Oxford Valley Rd, Langhorne, Pennsylvania, United States VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management **Additional Information**:This hotel is owned and operated by an independent...

  • Back of House Director

    2 weeks ago

    Langhorne, United States Chick-fil-A Full time

    Objective: The **Back of House Director** position is considered to be a top leadership position. This position requires commitment to the vision of the Operator concerning the business direction related to front of house operations and results. Excellent ability to communicate is critical to the role. This position requires an increased emphasis on...

  • Sales Coordinator

    4 days ago

    Langhorne, United States Marriott International Inc Full time

    Job Number 24110031 Job Category Sales & Marketing Location Sheraton Bucks County Langhorne, 400 Oxford Valley Rd, Langhorne, Pennsylvania, United States VIEW ON MAP Schedule Full-Time Located Remotely? N Relocation? N Position Type Non-Management Additional Information: This hotel is owned and operated by an independent franchisee, TPG Hotels & Resorts. The...

  • Regional Marketing Manager

    2 weeks ago

    Langhorne, United States Crunch Fitness Full time

    Crunch Fitness is looking for energetic, enthusiastic people that are passionate about health and fitness to join our team! We are looking for a Regional Marketing Manager to oversee our locations across Pennsylvania! Crunch is a gym that believes in making serious exercise fun by fusing fitness and entertainment and pioneering a philosophy of No Judgments....