Executive Office Administrator

2 weeks ago

Oklahoma City, United States The Boeing Company Full time

Job Description

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

The Boeing Defense, Space and Security (BDS) is currently seeking an Executive Office Administrator (level C) to join our team at Oklahoma City, OK .

The ideal candidate will possess a unique blend of business sense and the ability to build rapport with key partners. Additionally, you should be able to thrive in a fast-paced, evolving, agile organization and be a positive leader to others.

Position Responsibilities:

  • Performs the following tasks for managers on the executive payroll: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.

  • Collects and compiles data to provide visibility of status for traveler's review and/or signature.

  • Creates, edits and maintains electronic and written communication.

  • Tracks and maintains information relative to department and business operations.

  • Verbally communicates a wide variety of information to multiple audiences.

  • Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.

  • Prioritizes and schedules management-level employee time and availability for efficient use of time.

  • Tracks and maintains designated conference room schedules for availability and efficient use of resources.

  • Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.

  • Orders and maintains office supplies.

  • Plans and implements logistics for executive level internal and external events.

  • Provides guidance for less experienced employees.

  • Works under limited supervision.

This position is expected to be 100% onsite. The selected candidate will be required to work onsite at Oklahoma City, OK.

The position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required. “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee.

Basic Qualifications (Required Skills/Experience):

  • 3+ years of experience managing executive schedules and calendars using Microsoft Outlook

  • Experience coordinating and processing business travel arrangements; generating expense reports for business travel and reconciling corporate credit card charges to ensure timely and accurate reimbursement

  • 1+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members

  • 3+ years of experience working with Microsoft Office including Outlook, Excel, Word, PowerPoint, SharePoint, and Lync or Teams

Preferred Qualifications (Desired Skills/Experience):

  • 3+ experience managing executive schedules and calendars using Microsoft Outlook across multiple time zones

  • Experience with Concur or a similar travel and expense management program

  • 3+ years of experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership teams

  • Experience managing and organizing multiple deliverables and deadlines with minimal direction

  • A team player, able to work in collaborative environment

Typical Education & Experience:

Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 4 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate +2 years' related work, Bachelor, etc.).

Relocation

This position is located in a location that does not offer relocation. Candidates must live in the immediate area or relocate at their own expense.

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Shift:

This position is for 1st shift

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Salaries are based upon candidate experience and qualifications, as well as market and business considerations.

Summary pay range: Min: 51,850 –Max: 70,150

Applications for this position will be accepted through June 20th 2024

Export Control Requirements: U.S. Government Export Control Status: This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.15 is required.

“U.S. Person” includes U.S. Citizen, lawful permanent resident, refugee, or asylee.

Export Control Details: US based job, US Person required

Equal Opportunity Employer:

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

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