Legal Assistant

1 month ago

Honolulu, United States realjobshawaii Full time

 

Position Title: Legal Assistant


Since 1963, our firm has remained steadfast and proud of our history of providing excellent counsel to serve the legal needs of our community. Representative of the diversity of Hawaiʻi, we are a fusion of cultures and backgrounds, and offer multidisciplinary resources for our clients. Our founders left the office each day proud of what they accomplished, and we continue to follow their example to carry forward their legacy and the true spirit of aloha.

_______________________________________________________________________________

 



The purpose of the Legal Assistant is to provide direct administrative support to

assigned attorney(s) to maintain organization and progression of multiple caseloads,

clients, and responsibilities on a daily basis. This position plays a critical role in ensuring

timeliness, efficiency, expedience, and accuracy for the legal processes.

 

Duties & Responsibilities:


  • Manages attorney calendars in a timely and accurate manner, including scheduling and monitoring of appointments, meetings, hearings, court dates and all pertinent deadlines.
  • Assists with the full life cycle of legal documentation processes including preparing, proofreading, finalizing, and filing.
  • Maintains meticulous data entry and record keeping.
  • Conducts basic research and fact checking via the most applicable methods.
  • Provides clear and professional communication with clients, partners, and staff in person, via phone, email, and/or written correspondence.
  • Additional duties as assigned.

Qualifications:


Minimum qualifications required include:

 

  • 2+ years of experience in the legal field with strong knowledge of applicable terminology, documents, administration, and workflows.
  • Familiarity with litigation, transactional, and/or estate planning/probate processes and procedures.
  • Exceptional documentation, data entry, and proofreading skills with strength in accuracy, attention to detail, and thoroughness.
  • Ability to maintain strict confidentiality.
  • Proven proficiency in multi-tasking, prioritizing, and organizational skills.
  • Working knowledge of MS Office products (Word, Excel, Outlook, Teams).
  • Ability to adhere to established procedures, accept ongoing guidance, and follow instructions/directives.
  • Excellent verbal communication skills, including professional and pleasant phone etiquette.
  • Punctuality with a strong attendance record.

 

Preferred qualifications:

 

  • Ability to type a minimum of 60 words per minute (wpm).
  • Working knowledge of ProLaw.
  • Working knowledge of MS Access.
  • 2+ years of additional administrative experience.
______________________________________________________________________________  

Working Conditions:


This is a Full Time, Non-Exempt position adhering to a Monday through Friday work schedule.

All work will be performed in a secure, climate controlled office setting. Participation in non-

office events, such as firm community service, may be outdoors or in other conditions Additional

hours may be requested dependent on attorney and/or firm needs.

 

Physical Requirements:


This position requires the ability to work in a seated, sedentary position for a majority of time,

however, tasks will also require standing and walking throughout the office periodically. Must be

able to lift/move a minimum of 20 pounds and maintain a sense of spatial awareness for

security purposes.

______________________________________________________________________________

 

What do we offer?


As a mid-sized, well established law firm, we offer the opportunity to work within a diverse and

supportive team. Our benefits package includes medical, dental, and vision coverage, 401(k)

and flexible spending plans, as well as paid vacation and sick leave options. **Please note, this

position does not provide parking.**

 

Pay Range:

Starting pay from $40,000.00/year ($19.23/hour equivalent). Pay commensurate with experience.

 

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