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Administrative Assistant

3 months ago

Honolulu, United States realjobshawaii Full time
Administrative Assistant (216184-14)

Our client is seeking a highly trustworthy, communicative, and self-motivated professional to work as a part of their company. As part of a small team you will be responsible for administrative tasks such as responding to phone calls and emails, filing, faxing documents, and other administrative tasks as needed.

Hours Full-time, Monday-Friday 7:30am-3:00pm Location Honolulu, Oahu Pay $25 an hour Responsibilities
  • All accounts payable/receivable.
  • Email and phone call correspondence, including transferring calls to other departments as needed.
  • Drafting and coordinating signing of contracts in DocuSign.
  • Manage renewal process for all expiring contracts.
  • Sorting and delivering incoming mail/ collecting and sending outgoing mail.
  • Creating documents, maintaining databases, and sending memos and emails.
  • Collecting, filing and organizing office documents, such as reports and confidential records.
  • Monitoring office inventory and ordering supplies.
  • Transcribing or taking notes during meetings and writing minutes, memos and/or agendas.
  • Preparing or processing invoices or estimates.
  • Calendaring/scheduling.
Qualifications
  • Proficiency in MS Word, Excel, and Outlook required.
  • Effective verbal and written communication skills.
  • Must be self-directed and work well under tight deadlines.
  • Demonstrate initiative and handle tasks without prompting.