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Executive Assistant to the President and Director of Board Relations

3 months ago

Chicago, United States National Louis University Full time
Overview

Who We Are:

National Louis is a 135+ year old university that has been grounded in the values of innovation, access, excellence, and equity from its inception. As an institution, we believe in providing access to educational opportunity and that education is our greatest lever for social and economic mobility. We are a student-focused community that is committed to continuous improvement and superior student service. We believe that through education we are able to empower change and build healthy communities. Our hard-working community is based on collaboration and respect for all team members and students.

What We Offer:

At National Louis University, we offer our employees an innovative environment to work together and inspire the ideas that will make an impact. As our external environment changes, our employees are provided the opportunities and tools needed to grow both personally and professionally to remain successful. NLU employees and dependents are offered a wide range of benefits, including but not limited to, Health Insurance benefits, Retirement benefits, Paid Time Off and Educational Benefits.

What You Will Do:

The Executive Assistant to the President and Director of Board Relations plays a critical role in overseeing the daily operations of the Offices of the President and the Board of Trustees by providing support to the President, Board of Trustees Chair and other officers, staffing and supervising the offices, preparing and administering all fiscal budget matters, coordinating projects, maintaining and being fluent with the by-laws and managing affairs related to the Board of Trustees.

Essential Responsibilities
  • Provides executive support to the President. Manages President's schedule. Drafts communications on behalf of the President. Organize and prepare for meetings, including gathering documents and attending to logistics of meetings. Answer and respond to phone calls, communicate messages and information to the President. Prioritize emails and respond when necessary. Coordinate travel arrangements. Maintain various records and documents for President.
  • Oversees daily operations of the President's Office, coordinating with leadership team members as needed.
  • Plans all activities related to Board of Trustees. Provides support for Board Chair and other Trustees. Takes the official minutes for the Board of Trustees regular and special meetings, as well as Executive Committee meetings. Coordinates and oversees Board Committee meetings. Works with President to insure committee materials are submitted in timely fashion.
  • Maintains regular contact with members of the Board of Trustees.
  • Plans and coordinates various special functions for the President and the Board of Trustees.
  • Plans and coordinates orientation program for new Trustees.
  • Maintains the University By-Laws, Board of Trustees meeting minutes and supplemental materials.
  • Serves as the liaison/resource to internal and external constituents for the Board of Trustees.
  • Monitors and maintains the Board of Trustees website and database. Updates and publishes a Board directory.
Qualifications
  • Bachelor's Degree, strongly preferred
  • 5+ years of related experience, required
  • Significant experience working with upper management
  • Substantial track record of executive support, strongly preferred
  • Solid experience working with Microsoft Office including Excel, Word, and PowerPoint
Competencies:
  • Relationship Building - Represent the Office of the President professionally communicating with respect and concern for others
  • Managing Meetings - Runs efficient meetings that help achieve organizational goals. Plans for efficiency by only holding meetings that are clearly necessary, inviting the appropriate people, creating and communicating objectives and agendas and effectively leading participants through the items on the agenda.
  • Managing Multiple Priorities - Handles multiple assignments and priorities yet still fulfills all commitments. Readily accepts new responsibilities and adapts well to changes in procedures. Gives appropriate priorities to various work demands.
  • Dependability - Makes and fulfills commitments. Has established a pattern of working independently, meeting reasonable deadlines, and accepting responsibility for his or her actions. Willingly makes promises and fully intends to keep them. Arrives at work on time and ready to contribute. Shows up for meetings well-prepared.
  • Flexibility - Adjusts quickly and effectively to changing conditions and demands. Discusses change as a necessary and inevitable aspect of organizational life as well as an opportunity to learn new things.
  • Interpersonal Skills - Shows genuine sensitivity to the needs, feelings and capabilities of other people. Deals with others in a pleasant manner. Treats others with respect and consideration.
  • Communication - Excellent written and verbal communication skills with basic understanding of frequently used computer software and programs.
  • Organizational Skills - Ability to organize effectively, strong attention to detail, with excellent time management.

NLU Inclusion Statement:

National Louis University is deeply committed to serving its community, advancing access and equity, and ensuring that all individuals are welcomed and valued. We are dedicated to fostering a culture where diversity, equity, and inclusion remain at the core of who we are. These are more than just words to us: they are truly a way of life for the NLU community. We recognize that differences in abilities, age, ethnicity, gender (identity and expression), race, religion, sexual orientation, socio-economic status, and background bring richness to our work environment. We affirm diverse perspectives, innovative contributions, and authentic presentations of self from every member within the NLU community. We believe inclusion is grounded in the actions we intentionally take each day. Our goal is to inspire and empower NLU employees and community members to cultivate an environment where we collectively focus on uplifting and advancing our institutional culture.

Special Instructions
Please Include the following along with your application: - Resume (Required) - Cover Letter (Required) NLU Employees please also submit an Internal Posting Form