Purchasing and Sourcing Specialist – Renewable Energy

1 week ago

Pittsburgh, United States Sargent Electric Full time

Sargent Electric Company (www.sargentelectric.com) - Consistently named one of the Top Fastest Growing Companies by the Pittsburgh Business Times.  Also, awarded Safety recognition by Specialty Trades Insurance Company for the large company bracket and The Association of Union Constructors  Established in 1907, Sargent Electric Company has since evolved into one of the largest electrical contracting companies in the area. 

We are looking to hire a talented PURCHASING AND SOURCING SPECIALIST for our Renewables Energy division. The primary responsibilities of this position are to provide procurement and subcontracting support to all Renewable Energy projects.  Assignments will be determined by division/project needs.  The position will require periodic travel.

GREAT BENEFITS PACKAGE

RESPONSIBILITIES:
  • Provide procurement services for the Renewable Energy Generation and High Voltage business to include Wind, Solar, Battery Storage and HV Substations.
  • Review all purchase order and subcontract scopes and schedules including their relationship to project estimates, commercial proposals, contracts, plans, and specifications. Confirm with the Project Manager their completeness and accuracy.
  • Establish purchase order and subcontract priorities with the Electrical Project Manager and prepare documents accordingly.
  • As necessary, solicit proposals from appropriate vendors and subcontractors.
  • Negotiate purchase order and subcontract terms and conditions in accordance with our customer contracts and to protect Sargent’s’ interests and to ensure their completeness relative to the project’s plans and specifications.
  • Negotiate appropriate down payments, schedule of values, retention requirements, and other payment details.
  • Ensure all purchase orders, subcontracts and subsequent change orders and other related documents are signed and returned in a timely manner.
  • Ensure insurance certificates are provided in a timely manner as well as any required performance and payment bonds. Documents must meet the Company’s and project specifications requirements. Initiate appropriate follow-up, as needed.
  • Enter all required information into the Company’s project’s data tracking, estimating and cost systems.
  • Provide the necessary information and support for the preparation of all project change orders and other related project documents.
  • Explore centralized purchasing opportunities, vendor managed inventory, and other vendor lead Lean initiatives to maximize the Company’s ability to minimize costs and improve purchasing services. Communicate accordingly.
  • Participate, as necessary, in all project related meetings and provide all necessary information relative to purchases made and under consideration.
  • Understand the Company’s purchasing obligations relative to Affirmative Action outreach efforts and their relationship to project-specific requirements.
  • As required, provide all necessary support and up-to-date information relative to the Company’s estimating and job cost initiatives.
  • Utilize appropriate credit reporting services to help verify the financial integrity of vendors and subcontractors. Notify, in a timely manner, appropriate Company personnel relative to any concerns. Ensure that all Company risk procedures are followed related to subcontractor prequalification and new vendor setup is adhered to prior to engagement.
  • Request and evaluate all applicable vendor and subcontract data concerning prices, delivery dates, and other relevant project information. Prepare and maintain all necessary summaries for the Electrical Project Manager’s review including appropriate recommendations.
  • Initiate all necessary follow-up procedures to ensure the timely delivery of purchased project materials and supplies as well as subcontractor schedule compliance.
  • Effectively communicate with all project-related personnel, the client, A/E, and any other individuals who have a direct effect on the project’s performance from a purchasing standpoint.
  • Coordinate with Fleet Manager on all purchase orders related to vehicles or fleet, whether purchases or rental.
  • Coordinate with Warehouse Manager on all purchase orders related to safety, equipment and large tool purchases.
  • Ensure the Company’s purchasing policies and procedures are followed at all times. Make recommendations as to corrections and improvements, when appropriate. Understand, and have a working knowledge of, the Company’s other policies and procedures and support their proper use accordingly.

    Other responsibilities, as assigned.

SKILLS:

  • Ability to work under time pressure and adapt to changing requirements with a positive attitude.
  • Ability to be self-motivated, proactive and an effective team player.
  • Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others.
  • Strong writing, reading, listening and speaking communication skills.
QUALIFICATIONS:
  • A minimum of a two year technical degree or related field or 4 years electrical experience, as well as a demonstrated understanding of construction purchasing techniques, policies and procedures are required.
  • Experience as a purchasing agent or similar in the electrical contracting industry or with a renewable energy contractor.
  • Direct experience in electrical construction work for Renewable Energy market for Battery Storage, Wind, Solar projects plus High Voltage substations.
  • Knowledge of Purchasing ERP systems, and working knowledge of, or the ability to learn Viewpoint Vista.
  • Strong computer skills are also a pre-requisite as well as a working knowledge of financial management, contract law, estimating, and project cost systems.
  • The ability to work efficiently under tight time frames, communicate effectively and be a team player are required.

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