Executive Director of Facilities

4 weeks ago

Nashville, United States Motlow State Community College Full time

Title: Executive Director of Facilities

POSITION SUMMARY
The Executive Director of Facilities is responsible for the overall leadership of the facilities department and oversees maintenance, repairs, grounds, utilities and construction services for the College. The Executive Director ensures the College’s facilities and grounds are maintained and used in an efficient and economical manner that promotes a safe, clean and aesthetically pleasing environment. This position also provides leadership in safety risk management, business continuity planning and crisis management.

ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES
Leads and manages all functions within the facilities department across all campuses. Manages, plans and directs the development and implementation of operational and strategic maintenance plans, goals and objectives for all facilities operations, including custodial, electrical, plumbing, HVAC, grounds and maintenance across all campuses, ensuring effective, efficient and cost-effective delivery of services. Assists in the preparation of the College’s master space plan to identify short and long-term opportunities and define phases for development for the expansion and renovation of the campuses. Assists with construction and design of capital projects and facility renovations. Hires, trains, supervises and evaluates personnel assigned to the facilities department.

Ensures compliance with local, state and federal regulatory requirements as well as College policies relating to facilities services. Supervises the development and submission of the capital renewal and replacement budget, capital outlay project request and project disclosure budget to TBR. Advises the Vice President for Business and Finance on all institutional policies and procedures related to the management of the physical resources of the College. Ensures and monitors the preventative maintenance program for all utility systems, heating, air conditioning, refrigeration, mechanical equipment, roofs and plumbing.

Inspects repairs, maintenance and work performed by service contractors for completeness and compliance with codes. Works with extended campuses concerning maintenance, custodial and facilities manpower issues. Prepares and manages the facilities maintenance budget. Directs the energy conservation programs for the College. Oversees systems for optimizing energy conservation in classrooms, conference rooms, offices and public areas. Negotiates and secures maintenance and inspection contracts for fire, elevator, HVAC and facilities related equipment.

Provides technical guidance and expertise towards ensuring that the College is in compliance with federal, state and local laws dealing with OSHA, TOSHA, EPA and State fire code requirements, as well as and TBR policies and guidelines. Evaluates the need for and arranges safety training sessions for facilities. This includes appropriate blood-borne pathogens, OSHA, SDS, lockout/tagout, etc. Works closely with the CIO and Chief of Police to formulate facilities policies, procedures and solutions. Serves as Chair for the Emergency Preparedness/Business Continuity Committee and serves on other College committees as needed. Prepares and issues standardized monthly departmental report on facilities projects and activities to senior leaders and extended campus directors. Oversees facilities-use for all special events, liaising with Technology Services, Police and Security Services and other constituents as needed to ensure user needs are met and spaces are prepped and ready.

REQUIRED QUALIFICATIONS
Bachelor’s degree

Five (5) years direct work experience in facilities management, engineering, construction, building maintenance or closely related field

Three (3) years of supervisory experience

Experience managing a significant functional area of a complex organization

Must possess a valid Tennessee driver’s license. Out of state applicants must obtain a Tennessee driver’s license within thirty (30) days of hire.

PREFERRED QUALIFICATIONS
Master’s degree

Extensive experience developing, analyzing and deploying business continuity, crisis management and
disaster recovery processes

Prior experience working on a college or university campus

Member of Professional Organization with Building related certification, such as CFM, LEEDS, etc.

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of end-to-end project management, construction contracts management, budget management and preparation of change orders and drawings modification. Knowledge of central utility systems and energy management systems. Knowledge of state and local building codes. Specialized working knowledge of construction services trades, such as plumbing, carpentry, electrical, HVAC, fire alarm, etc. Ability to read and interpret building system plans, details, schedules and specifications. Ability to write bid specifications and manage contracted services. Ability to read and interpret engineering/architectural drawings, renderings and specifications.

Ability to collaborate effectively with architects, engineers, construction managers and other external agency staff. Ability to make administrative/procedural decisions and to provide technical guidance and leadership to facilities personnel. Excellent interpersonal, problem solving, organizational and oral and written communication skills. Ability to foster a cooperative work environment within the facilities department and the College community. Working knowledge of Microsoft Office applications. Ability to travel to all of the College’s campuses. Ability to work evenings, nights, weekends and holidays, if needed.

Open Until Filled: Yes

Rate of Pay: $83,017 to $103,771 annually, depending on experience

Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

Nashville State offers flexible work arrangements for positions that qualify.

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