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Project Coordinator

2 months ago

Hudson, United States SONEPAR MANAGEMENT US INC Full time

Your next career opportunity As one of the largest utility distribution organizations in America, we constantly strive to bring our best to our customers, suppliers, and fellow associates. Irby Utilities is uniquely positioned to provide dynamic solutions to essential utility services impacting our local and broader communities. Job Summary The Project Coordinator position is responsible for completing administrative work for Irby Utility Project Services Group (PSG). The Project Services Group (PSG) packages construction materials for transmission and/or substation utility projects with utility contractors, E.P.C firms and renewable energy developers. The position will support the project managers by completing required tasks in the project execution phase. This support includes all after sales responsibilities: order entry, expediting, preparing submittals, load customer pays apps, and project file management. The support goal is to enable project managers and estimators to focus on customer needs by performing the following duties: Essential Duties & Responsibilities Practice positive professional and interpersonal relations, using tact, courtesy, and personal accountability toward customers and co-workers, and acts as a representative of goodwill on behalf of the company at all times. Enter orders on suppliers in the Irby Solar Eclipse ERP system. Interfaces with the job management and project tracking systems to take ownership and complete assigned tasks. Expedite materials from suppliers to meet required on-site dates. This includes an ability to understand when to escalate and order expedite. Resolve customer order problems and complaints promptly. Acquire, utilize and continuously develop personal technical knowledge of general and specialty merchandise items to assist customers and other company personnel. Prepare quotations for customers where applicable. Identify, use and maintain appropriate company and/or customer pricing systems. Utilize tools used by the Project Services Team to organize opportunities, manage the project in the system, and insure payment. Minimum Qualifications Exceptional communication skills: written, verbal, presentation, and negotiation Ability to meet deadlines and how to escalate when required Proficiency with MS Office (Word, Excel, & PowerPoint) and adobe Technical learning: quick study on using technology in support of sales process A team player in dealing with internal and external stakeholders Preferred Qualifications Preferred minimum 3 years industry or distributor sales experience is desired. (5+ years business experience in the Utility Industry market desired) Eclipse ERP knowledge Our Competitive Benefits? 401K Plan, Competitive Medical Plans (medical, dental, and vision), Paid Vacation and Personal, Paid Sick, Paid Holidays, Flexible Spending Accounts (Health and Dependent Care), Employee Assistance Program, Tuition Reimbursement, Employee Discounts, Long-term and Short-term Disability, and Life Insurance. About Irby Utilities We are powered by our people. Across our nationwide reach and diversity, we adapt, dare, and learn as one team while maintaining an open mindset to optimize our performance. This team approach has helped Irby customers to succeed since our inception, and our investment in our people continues to translate into broader achievement - including a vast array of professional development and growth opportunities. Irby Utilities is one of the nation's largest utility distribution companies with over $2 Billion in annual sales and 900 associates across more than 45 branches. Our ability and readiness to innovate and collaborate across our industry has fueled our success, and our approach continues to be one of true partnership with our customers, vendors, and one another. Irby was a pioneer in the early