Commercial Coordinator

3 weeks ago

Coral Gables, United States Richemont Full time
Commercial Coordinator - LATAM

Coral Gables, FL, US

Permanent

  

The story of Cartier is founded on audacity and passion. For more than 170 years we have embraced a bold, pioneering spirit that continues to inspire our teams across all Métiers from our boutiques to our workshops and corporate offices. Our 9000+ colleagues of 105 nationalities are united by a shared independent spirit and commitment to excellence, striving to continuously enrich our Maison’s heritage by pushing the boundaries of creativity.

 

MAIN PURPOSE

The Commercial Coordinator will work with all collaborators of the department, especially with the Area Managers. This role will be accountable for giving support to the Commercial Team in different areas from reporting to tool maintenance, legal documents, administrative tasks and projects. This person must be proficient in Excel and Power Point, have very analytical and multitasking skills as well as a service-oriented mind-set.

 

KEY RESPONSIBILITIES

Partners Accounts & Databases

  • MDG & SAP
    • Customer accounts creation and maintenance (all networks)
    • Responsible for keeping accurate database in SAP on all external partners
    • Customer claims creation
  • Contact Database
    • Support the team in optimizing and organizing partners information
    • Responsible for keeping partners information database up-to-date

Expenses & Vendors

  • Selling Expenses
    • Assists with invoices processing and recording for Commercial & Fragrance Departments
    • Responsible for tracking sales expenses and following up on the Sales Expenses budgets
    • Work with finance to ensure accuracy of expenses and support different teams for budget tracking
    • Support Commercial Performance & Operations Sr Manager to populate accounts P&L and reports
  • Vendors
    • Ensure creation of new vendors in the system
    • Process and follow-up on orders

Legal

  • Support the team with all legal documents: Boutiques and POS agreements, addendums as necessary, consignment letters, Espace assignments, termination letters, Grey Market cases, etc.
  • Responsible for validation flow follow-up, scan of contracts, update tracking file

IT Support & Tool Maintenance

  • Give support to the External Boutiques & Watch Specialists in being the link between our stores, IT and the department for Booster

Performance

  • Give support to the team on Commercial reporting and analysis:
    • Reporting
      • End of month results, weekly & monthly estimates, monthly comments, rolling forecasts
      • Creating tools and reportings supporting sales (dashboards)
    • Competitation Analysis
      • Compiles competition commercial activities and datas
    • Market Analysis
      • Organizes and obtains information pertinent to the Latin America & Caribbean market

Administrative Support

  • Process invoices and claims
  • Shipping (Fed-ex, communications to partners, etc.)
  • Printing (Coordination with Copy Express & in-house)
  • Support Commercial VP & team with meetings: monthly meetings, team meeting, partner meetings, market visits (scheduling, agenda, minutes, logistics)
  • Assist VP in communication to partners and internal communication on behalf of the department, as well as support in special celebrations (new comers, holiday greetings, weddings, births, etc.)
  • Support in designing Commercial presentations
  • Support department in the preparation and execution of events/seminars
  • Responsbile for department CRM gifts inventory

 

Job Profile

  • Bachelor's Degree in Business Admin or Marketing. Master's Degree is a plus
  • Prior experience in business analysis, sales and/or retail or administrative roles
  • Strong IT literacy with advance proficiency in Excel and Power Point
  • Fluency in English and Spanish required. French & Portuguese a plus
  • Analytical skills - comfortable with figures
  • Service and detail oriented
  • Multitasking and time management skills
  • Excellent oral and written communication skills
  • People-oriented and team player
  • Ability to adjust to different style of people, culture, backgrounds, etc.

 

 

WE OFFER

We care about our associates health and wellbeing and offer a comprehensive benefits program to support you and your loved ones. Our core benefits include medical, dental, and vision programs. Health savings and flexible spending accounts are available to support your financial needs, along with access to the employee assistance program for you and your household members. The company offers income protection solutions including life insurance, disability benefits, and 401(k) with employer match. Understanding the importance of wellness and work-life-balance, our package includes a wellness reimbursement benefit and paid time off. We also encourage associates to give back to their local community by using their volunteer time off days to support important initiatives that drive change.

At Richemont, We Craft the Future

 

 

Learn more about life at Cartier

   
 

 

www.careers.cartier.com
 

Richemont owns several of the world's leading companies in the field of luxury goods, with particular strengths in

jewellery, watches and writing instruments. Cartier joined the Group in 1988.

Learn more about the Group Richemont

   

 

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