Senior Finance and Grants Manager

1 month ago

Cambridge, United States Harvard University Full time

Basic Qualifications

3+ years of finance experience in non-profit, Associate degree required. Combination of education and experience may be considered.

Any candidate wishing to be considered must supply a cover letter in addition to their resume showing that they meet the required basic qualifications.

Additional Information

HGSE Human Resources values diversity in all forms and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows everyone to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school.

We do this by
  • Hiring and retaining staff reflecting the diversity of those we serve
  • Providing employees opportunities to learn, grow, and be challenged
  • Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation
  • Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion
  • Communicating transparently and respectfully; and
  • Fostering an inclusive, respectful, and professional work environment

About the Harvard Graduate School of Education

Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu

Position Description

The Senior Finance and Grants Manager will manage grants and financial portfolios of PZ PIs, providing pre- and post- award support across a variety of funding sources including sponsored, gifts, core, and research accounts.

Research Administration

  • Develop budgets for grant applications. Manage the application process with PIs, subrecipient institutions, and other administrators to meet internal and external deadlines
  • Monitor expenses to ensure they are paid according to sponsor and University regulations within budget and time limits. Maintain all financial and accounting records.
  • Perform spending projections, prepare complex financial reports, and maintain a working knowledge of fund information for accounts within the portfolio.
  • Ensure compliance with federal regulations and University, HGSE, and sponsor policies.
  • Interpret and administer university guidelines and sponsored research regulations; provide guidance to PIs about department, university, and sponsored policies.
  • Foster collaborative relationships with PIs and advise PIs and research teams on matters related to financial projections and policies.
  • Effectively communicate financial status of awards to PIs, sponsors, and related HGSE and University offices.
  • Submit timely payroll changes for faculty and staff.
  • Maintain accurate records of personnel effort and corresponding salary charges to sponsored awards and assist with quarterly and annual effort certifications.
  • Assist with award closeout reporting.

Financial Management

  • Support year-end closing activities as well as budget projections and analysis throughout annual budget cycle.
  • Monitor and reconcile accounts receivables including online course, workshop and conference income; program income; gifts; research accounts.
  • Monitor budget to actuals and prepare spending projections for non-sponsored accounts.
  • Approve timesheets for staff, temps, and contingent workers.
  • Contribute to other department goals as required; perform special projects and other duties as assigned by the Director of Finance & Administration.
  • May process, review, or approve corporate card payments, reimbursements, and invoices using B2P, Concur, or other systems.
  • Maintains internal databases and appropriate records and documentation in compliance with the University's retention policies.
  • Reviews HART reports for compliance and spending guidelines.

PZ Professional Development and Education

  • Work with PZ Reach on financial matters related to program registration system, ensuring that participant data in regards to payments, withdrawals, and refunds are managed accurately and timely. Use TouchNet and Cvent to monitor credit card transactions and process refunds when necessary.
  • Process and record tuition payments, payment adjustments, and other financial transactions per guidelines.
  • Perform quarterly reviews of balance sheet for online courses and conferences. Prepare revenue reconciliation journals after the completion of programs and courses. Perform quarterly and year-end general ledger close activities including accruals and review of merchant accounts.
  • Hire instructors/facilitators for programs through different hiring processes (contingent workforce) and work with PZ Reach to ensure compensation is paid on time.

This position is grant-funded through 6/30/26 with possibility of continuation.

Job Summary

HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education. Project Zero (PZ) is a research center at the Harvard Graduate School of Education, founded in 1967 to study and improve education in the arts. Project Zero has maintained a strong research agenda in the arts while gradually expanding to include investigations into the nature of intelligence, understanding, thinking, creativity, cross-disciplinary and cross-cultural thinking, and ethics. Today, PZ consists of 15 Principal Investigators (PIs) working nationally and internationally in a variety of settings, including schools, businesses, cultural organizations, and online. In addition, PZ offers symposia and workshops, most notably the annual summer institutes, professional education programs, and online courses. The center has 50 staff members working on 25 active research projects running at any given time.

  • Senior Finance and Grants Manager

    1 month ago

    Cambridge, Massachusetts, United States Harvard University Full time

    Basic Qualifications 3+ years of finance experience in non-profit, Associate degree required. Combination of education and experience may be considered. Any candidate wishing to be considered must supply a cover letter in addition to their resume showing that they meet the required basic qualifications. Additional Information HGSE Human Resources values...

  • Finance and Grants Manager

    1 month ago

    Cambridge, United States Massachusetts Institute of Technology Full time

    FINANCE AND GRANTS MANAGER , MIT Center for Real Estate (MIT/CRE) , to administer the financial activities of the center, including account structuring and invoicing procedures that meet MIT’s requirements for sponsored research and non-sponsored and educational activities (FAR, Cost Accounting Standards, GAAP, OMB circulars, gifts stewardship, etc.). Will...

  • Finance and Grants Manager

    3 weeks ago

    Cambridge, United States Massachusetts Institute of Technology Full time

    Job Description FINANCE AND GRANTS MANAGER , MIT Center for Real Estate (MIT/CRE) , to administer the financial activities of the center, including account structuring and invoicing procedures that meet MIT's requirements for sponsored research and non-sponsored and educational activities (FAR, Cost Accounting Standards, GAAP, OMB circulars, gifts...

  • Manager, Finance

    2 days ago

    Cambridge, United States Cambridge Health Alliance Full time

    Location: CHA Windsor Street Care Center Work Days: M-F, 8:30 - 5:00 Category: Professional and Management Department: Public Health Administration Job Type: Full time Work Shift: Day Hours/Week: 40.00 Union: No Union Name: Non Union Position Description The Cambridge Public Health Department is a City of Cambridge department administered by the...

  • (Senior) Manager, Finance

    4 weeks ago

    Cambridge, United States Work In Biotech Full time

    About Us Our mission is to develop transformational genetic medicines utilizing novel delivery technologies, with an emphasis on diseases with significant unmet medical need. Our team is advancing multiple innovative approaches to deliver a variety of therapeutic payloads, focusing initially on gene editing in therapeutically relevant cells and tissues. Our...

  • (Senior) Manager, Finance

    1 week ago

    Cambridge, United States Work In Biotech Full time

    About Us Our mission is to develop transformational genetic medicines utilizing novel delivery technologies, with an emphasis on diseases with significant unmet medical need. Our team is advancing multiple innovative approaches to deliver a variety of therapeutic payloads, focusing initially on gene editing in therapeutically relevant cells and tissues. Our...

  • (Senior) Manager, Accounting

    1 month ago

    Cambridge, United States Nvelop Therapeutics Full time

    About Us Our mission is to develop transformational genetic medicines utilizing novel delivery technologies, with an emphasis on diseases with significant unmet medical need. Our team is advancing multiple innovative approaches to deliver a variety of therapeutic payloads, focusing initially on gene editing in therapeutically relevant cells and tissues. Our...

  • (Senior) Manager, Accounting

    1 week ago

    Cambridge, United States Nvelop Therapeutics Full time

    About Us Our mission is to develop transformational genetic medicines utilizing novel delivery technologies, with an emphasis on diseases with significant unmet medical need. Our team is advancing multiple innovative approaches to deliver a variety of therapeutic payloads, focusing initially on gene editing in therapeutically relevant cells and tissues. Our...

  • Senior Finance Manager

    1 month ago

    Cambridge, United States Simcere of America Inc Full time

    Description Simcere Pharmaceutical Group Limited(2096.HK) is rapidly transitioning to an innovation and R&D-driven pharmaceutical company, with a mission of “providing today’s patients with medicines of the future.” Simcere focuses on three therapeutic areas: oncology, central nervous system diseases and autoimmune diseases, with a diversified product...

  • Senior Finance Manager

    1 week ago

    Cambridge, United States Simcere Full time

    Simcere Pharmaceutical Group Limited(2096.HK) is rapidly transitioning to an innovation and R&D-driven pharmaceutical company, with a mission of "providing today's patients with medicines of the future." Simcere focuses on three therapeutic areas: oncology, central nervous system diseases and autoimmune diseases, with a diversified product portfolio and...

  • Senior Finance Manager

    4 weeks ago

    Cambridge, United States 先声药业 Full time

    Simcere Pharmaceutical Group Limited(2096.HK) is rapidly transitioning to an innovation and R&D-driven pharmaceutical company, with a mission of “providing today’s patients with medicines of the future.” Simcere focuses on three therapeutic areas: oncology, central nervous system diseases and autoimmune diseases, with a diversified product portfolio...

  • Senior Finance Manager

    2 months ago

    Cambridge, United States Simcere Full time

    Simcere Pharmaceutical Group Limited(2096.HK) is rapidly transitioning to an innovation and R&D-driven pharmaceutical company, with a mission of "providing today's patients with medicines of the future." Simcere focuses on three therapeutic areas: oncology, central nervous system diseases and autoimmune diseases, with a diversified product portfolio and...

  • Senior Finance Manager

    2 months ago

    Cambridge, United States 先声药业 Full time

    Simcere Pharmaceutical Group Limited(2096.HK) is rapidly transitioning to an innovation and R&D-driven pharmaceutical company, with a mission of “providing today’s patients with medicines of the future.” Simcere focuses on three therapeutic areas: oncology, central nervous system diseases and autoimmune diseases, with a diversified product portfolio...

  • Assistant Grants Financial Officer

    1 week ago

    Cambridge, United States MIT Full time

    Job Description ASSISTANT GRANTS FINANCIAL OFFICER , Research Laboratory of Electronics (RLE), to join the fiscal team of a large, interdisciplinary laboratory with a diverse sponsor base, annual activities exceeding $60M, and more than 175 federal and industrial sponsor proposal submissions per year. Will collaborate with the manager, resource...

  • Assistant Grants Financial Officer

    2 months ago

    Cambridge, United States MIT Full time

    Job Description ASSISTANT GRANTS FINANCIAL OFFICER , Research Laboratory of Electronics (RLE), to join the fiscal team of a large, interdisciplinary laboratory with a diverse sponsor base, annual activities exceeding $60M, and more than 175 federal and industrial sponsor proposal submissions per year. Will collaborate with the manager, resource...

  • Senior Product Manager

    3 weeks ago

    Cambridge, United States Kuraray America , Inc. Full time

    Job Description About the Broad Broad’s researchers use their expertise in creating, adapting, and applying a variety of technologies to enable science at the Institute and beyond. Biomedical research requires access to an array of technologies — and to people with the knowledge of how to use them in creative ways — in order to tackle complex problems....

  • Grants Manager

    3 weeks ago

    Cambridge, United States Harvard University Full time

    Reporting to the Assistant Director of Sponsored Research, and in close collaboration with grant recipients, the Grants Manager is responsible for providing comprehensive pre- and post-award support for Harvard Law Schools (HLS) full portfolio of sp Manager, Grants, Management, Education

  • Senior Director of Finance and Administration

    3 days ago

    Cambridge, United States Harvard University Full time

    Reporting to the Vice President for Finance and Chief Financial Officer, the Senior Director of Finance and Administration is responsible for overseeing the financial, operational and administrative elements of Financial Administration (FAD) at Harva Director, Finance, Senior, Project Management, Education

  • Senior Director for Finance

    2 weeks ago

    Cambridge, United States Massachusetts Institute of Technology Full time

    SENIOR DIRECTOR FOR FINANCE, Office of the Vice President for Research (OVPR), to serve as OVPR's chief financial officer. Will provide strategic counsel to the VPR and support the research enterprise at MIT by providing expertise, leadership, and ov Director, Finance, Senior, Financial, Research, Operations, Technology, Education

  • Grants Financial Officer

    1 week ago

    Cambridge, United States MIT Full time

    **GRANTS FINANCIAL OFFICER**, _Institute for Medical Engineering and Science (IMES)_, to perform complex pre - and post-award sponsored research administration. Will advise and educate principal investigators (PIs), faculty, researchers, and staff on all aspects of research administration, including MIT policies and systems and federal regulations; and...