Administrative Assistant

3 weeks ago

Coeur d Alene, United States Idaho Forest Group Full time

POSITION SUMMARY

The Administrative Assistant will perform a wide variety of administrative and clerical tasks. Duties include providing support to our administrators and upper management, assisting in daily office needs and managing our company’s general administrative activities.

KEY RESPONSIBILITIES

Responsibilities include but are not limited to the following:

  • Act as the point of contact between executives, employees, and external partners.
  • Answer and direct phone calls, emails, and inquiries to the appropriate parties.
  • Organize and maintain file systems.
  • Prepare outgoing mail and correspondence, including email and faxes.
  • Prepare reports and documentation as needed for meetings and take minutes.
  • Make travel and meeting arrangements.
  • Assist in planning and organizing company events, meetings, and conferences by coordinating the logistics, including venue bookings, catering, and materials.
  • Create and maintain databases and spreadsheet files.
  • Maintain all records accurately and confidentially.
  • Other duties as needed.

REQUIRED QUALIFICATIONS

  • High school diploma or GED required
  • 1+ years of experience as an Administrative Assistant or other relevant experience
  • Knowledge of office management systems and procedures.
  • Skills:
    • The ability to manage time, prioritize tasks, and meet deadlines.
    • Attention to Detail: The ability to identify errors, inconsistencies, and inaccuracies.
    • Proficiency in computer systems including but not limited to Microsoft Excel, Word, PowerPoint, electronic scheduling, and e-mail.
    • Working knowledge of office equipment such as printers and fax machines.
    • The ability to express ideas clearly and effectively, both verbally and in writing.
  • Ability to pass a drug and alcohol test, post-offer pre-employment physical, and background check.
  • Valid Driver’s License with acceptable motor vehicle history for business travel in company vehicle.

PHYSICAL DEMANDS

Ability to sit and/or stand for shift, reach with hands and arms, stoop, squat, bend at the waist, kneel, walk varying distance, and climb stairs.

  • Bend at waist – occasional
  • Twist upper body – occasional
  • Stoop - occasional
  • Repetitive use of hands – frequent for clerical duties
  • Stand/walk – occasional
  • Sit – frequent
  • Vision – near and far correctable; depth perception
  • Hearing – preferred for awareness of surrounding machinery, mobile equipment, emergencies

WORK ENVIRONMENT

Must be able to tolerate all weather elements, loud conditions, airborne particles (sawdust).

Idaho Forest Group is an Equal Opportunity Employer and prohibits discrimination against qualified individuals on the basis of race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, family medical history, or any other status protected by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) Administrative

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