Document Control Officer
2 days ago
The Office of Senate Security is seeking an organized, self-motivated, and reliable professional to manage the classified document control system for the U.S. Senate. Work is bound by Executive Branch policies and directives; Secretary of the Senate policies and procedures; the U.S. Senate Handbook; and the Senate Ethics Manual, and requires independent judgment in setting priorities and handling assignments.
ESSENTIAL FUNCTIONS
In an efficient and organized manner, receive a high volume of documents, log them into a document control system and file as appropriate, with strict adherence to standard operating procedure.
Coordinate and correspond with all Senate Offices, Committees, and Commissions when documents are received, generating and sending timely document notices.
Assemble and prepare documents for review by Senators and senior-level staff, aiding with the review as needed.
Conduct internal audits and document accountability management and reporting, in coordination with Department of Defense (DOD), Intelligence Community (IC), and other Executive partner organization policies, procedures, and applicable laws.
Follow processes and procedures in coordination with the Senate Historical Office (including the Senate Archivist) and representatives from Senate offices, committees, and commissions, to archive official correspondence and documents, making accessions to the National Archives and Records Administration’s Center for Legislative Archives.
Maintain organization within the document storage facility at all times.
Maintain current knowledge of the Office of Senate Security’s Emergency Action Plan (EAP) and Continuity of Operations (COOP) plan; participate in periodic exercises and drills. Provide support to COOP programs as needed.
As part of the Secretary’s customer service initiative (known as R.A.T.E.), provide all customers with the highest level of customer service.
Perform other duties as assigned, to include assistance with access control coverage of high-priority events, coordination of secure video teleconferences and secure calls, and personnel security support as needed.
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