Data Specialist

4 weeks ago

Detroit, United States Downriver Community Conference Full time

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Job description

The Program Data Specialist is responsible for managing all phases of data gathering and reporting for the Community Service Program (CSP) Grant. Responsibilities include compiling performance statistics for continuous quality improvement and tracking performance towards contracted goals, maintaining hard copy and electronic records in accordance with applicable federal, state and local regulations, and adhering to established data processing and record maintenance procedures. Duties include maintaining updated records in the database, verifying hard copy data against database entry, creating forms and tracking mechanisms, program outreach fliers, event notifications, and providing administrative support to the CSP team. Will also be responsible for processing and tracking payment requests for training and supportive service-related costs.

PRINCIPAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

· Oversees the maintenance of all internal and external unit data systems including CSP customer files, records, customer service data, training and program contracts, electronic requisitions, purchase orders, internal tracking mechanisms, reports and fiscal data directly related to customer expenditures.

· Facilitates and assists with outreach material and events including off site sessions designed to promote program availability and customer intake/registration.

· Schedules customers for CSP activities, records information on unit calendars and in database.

· Responsible for overseeing and coordinating data entry and record maintenance to produce routine reports within specified timelines to applicable staffs and management for continuous quality improvement, efficiency, and monitoring of progress towards contracted performance goals.

· Responsible for maintaining current knowledge of program regulations, management information system/internal database procedures and functions and developing record keeping and/or system processes to incorporate changes in regulations or to maintain/increase efficiency.

· Responsible for maintaining records and reporting data for individual staff, communities, and program activities and compiling comprehensive reports for continuous program and process improvements, accuracy in records and performance achievement.

· Responsible for ensuring that records are processed in accordance with program procedures and meet applicable governing regulations and internal guidelines. This includes checking data for accuracy and returning data to staff for correction as necessary to comply with contracted standards and avoid monitoring findings and disallowed costs.

· Responsible for internal review of program files to prepare for yearly internal and external monitoring.

· Responsible for maintaining updated versions of unit contracts, regulatory instructions, operations manuals, reference resources, and policies/memos issued by local, state, and federal sources.

· Assists with researching, recommending, and processing requests for approval of new material, supplies, equipment, and software, per established agency procurement policies and procedures.

· Responsible for executing mass mailings, including routine post program follow-up, applicant inquiry correspondence, and registered mail.

· Responsible for maintaining current knowledge of applicable program regulations and ensuring timely distri

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