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Operations Support Specialist

2 months ago

Upper Marlboro, United States Constellis Full time

POSITION SUMMARY

The Operations Support Specialist will provide administrative support to the North American Operations Recruiting team. This role will collaborate with Recruiting, Human Resources, and external candidates, to ensure that new hires are set up for their first day with Constellis. This is a hybrid position requiring 2+ days a week in the Upper Marlboro, Maryland office.

RESPONSIBILITIES

Under general supervision, provides administrative support and is responsible for smooth communications between the department/division and customers, suppliers, and other departments/divisions.

Send, receive, and verify the completeness and accuracy of all documentation pertaining to new hires

Assemble new hire packets for orientation and facilitate orientation sessions

Audit personnel documents, update electronic files, maintain databases, documentation, data backups, and the confidentiality of records

Ensure documents are complete, current and stored appropriately and securely

Answer employee questions and incoming calls, provide information on routine inquiries, and take messages/forward callers as appropriate

May perform general clerical duties, including filing, photocopying, faxing, scanning, and mailing

Size applicants for new uniforms, place orders and issue out uniforms

Process invoices for uniforms through vendor systems

Maintain cleanliness and organization in the warehouse

Other duties as assigned

QUALIFICATIONS

HS Diploma required; Bachelor's Degree, preferred

3+ years of administrative experience required

Experience working U.S. Government contracts, preferred

Experience working in a warehouse setting, preferred; ability to lift up to 30lbs

Advanced proficiency with MS Office, preferred

Effective oral and written communication skills with all levels of the organization

Strong organizational skills with the ability to manage time and multiple priorities to completion

Problem-solving skills with an analytical thought process

Ability to adapt to a rapidly changing environment

BENEFITS

Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflect its commitment to creating a diverse and supportive workplace.

Medical, Vision & Dental Insurance

Paid Time-Off Program & Company Paid Holidays

401(k) Retirement Plan

Insurance: Basic Life & Supplemental Life

Health & Dependent Care Flexible Spending Accounts

Short-Term & Long-Term Disability

Personal Development & Learning Opportunities

On-the-job Training, Skills Development & Certifications

Employee Referral Program

Corporate Sponsored Events & Community Outreach

WORKING CONDITIONS

Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday standard core hours, however some extended or weekend hours may be required.

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