Legal Assistant

4 weeks ago

Portland, United States Tonkon Torp LLP Full time
Tonkon Torp, a prominent, full-service firm in Portland, Oregon, is looking for a motivated and detail-oriented Trusts & Estates Legal Assistant to join our busy Trusts & Estate Department immediately.

Ideal candidates should possess excellent organizational and proofreading skills, be able to coordinate with support teams and administrative agencies, and enjoy detailed work in a busy, deadline-driven environment. Hybrid work may be available after the first 30 days of employment.

Since 1974, Tonkon Torp has been dedicated to providing clients with top-notch counsel and business-minded creative solutions for their legal needs. Our dynamic workplace includes a diverse array of enthusiastic, team-oriented lawyers, support staff, and administrators. We are passionate about what we do and how we support the community around us.

Typical duties may include:
• Prepare documents including, editing, and finalizing format and style in compliance with department or agency requirements
• Serve as witness and/or notary when documents are signed and include occasional signings outside the office.
• Handle potential new client calls, running conflict checks, and prepare new business memos
• Order public records including birth, death and marriage certificates
• Manage and maintain calendars. Including schedule and coordinate appointment, meetings, and conference calls
• Manage client billing, including review and edit pre-bills, and sending bills to clients
• Check in regularly with attorney on project deadlines and prompt as needed

The ideal candidate has:
• Three years of experience as an assistant supporting trusts and estate attorneys or similar applicable work experience preferred.
• Excellent organizational skills with demonstrated ability to manage multiple priorities, meet deadlines, solve problems, and take initiative with minimal supervision.
• Strong work ethic and be able to consistently produce high quality work in response to tight deadlines
• Proficiency in Microsoft Office, Adobe Acrobat (or similar), DocuSign, Excel, and PowerPoint and a willingness and ability to learn new systems. Familiarity with BigHand is a plus.
• Excellent keyboarding, grammar, spelling, and proofreading skills
• Excellent verbal and written communication skills with clients, firm members, and other professionals
• Exceptional interpersonal and customer service skills, and ability to maintain composure in stressful situations.

We Offer:
• Competitive salary ($56,000 to $88,000/year DOE)
• Generous Paid Time Off policy and 10 paid holidays
• Medical, dental, vision, flexible spending accounts, EAP, and more
• 401(k)/profit sharing
• Transit subsidy
• Tuition reimbursement

Tonkon Torp offers a collegial work environment. We are committed to creating a diverse work environment and are proud to be an equal opportunity employer. If you possess the required qualifications, please submit your cover letter and resume via our online application portal.

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