Program Assistant- Restoration

3 days ago

Annapolis, United States Chesapeake Bay Trust Full time

The Chesapeake Bay Trust (the Trust) seeks a qualified candidate to serve as Program Assistant on the Restoration team. This position will assist the Trust with grant review, grant management, and grant tracking. This person will be a key member of a 35+ person staff. This position is a full-time salaried position (40 hours per week). Within the first 6 months, this position will be expected to be in the Trust offices in Annapolis, Maryland at least 2 days per week, with remote work possible for the remainder of the week. After the 6-month probation period, there will be an opportunity to reassess the number of in-office and remote workdays. The Program Assistant will report directly to the Vice President of Programs for Restoration.


About the Trust

The Chesapeake Bay Trust seeks to engage and empower a diverse range of groups to take actions that enrich the natural resources and local communities of the Chesapeake Bay region. The Trust is a non-profit grant-making organization established by state government in 1985. The Trust currently makes 400+ grants and other awards per year ranging from $100 to ~$400,000 for projects in the capacity building, community engagement, conservation, environmental education, restoration, and science realms. In the past 15 years, the Trust has significantly increased its grant-making through various revenues streams under the purview of four Trust departments, with annual grant-making of approximately ~$30 million.


Position Responsibilities

The person in this position will spend approximately 80% of their time assisting the Restoration team in advancing its mission, and approximately 20% of their time supporting the Trust in other avenues of work. Specific duties include:


  • Assist in the management of grants that advance the Trust’s restoration and stewardship goals, including the steps of proposal review (programmatic and budgetary aspects), status and expense report review, award revision requests, and final report/close-out, for a subset of the Trust’s award portfolio. Some management activities may require site visits.
  • Serve as the lead on grantee correspondence for the Restoration team.
  • Prepare grant reports and meeting preparation material for staff and review committees.
  • Prepare queries of grant data as needed for a variety of purposes, such as funding partner requests, reports to the Board of Trustees, legislature, the Trust’s website, and more.
  • Provide support to a subset of not-for-profit organizations in the preparation of grant proposals and in the management of grant awards.
  • Support the Restoration team with grant program advertisement.
  • Develop and post grant-related website content to describe project/program success.
  • Assist the Restoration team with event logistics (e.g., compiling registration list(s), presentation slides, meeting materials such as an agenda for a team meeting, taking meeting notes), including review committee days and external events such as grantee workshops, press events, and/or symposia.
  • Support internal and external meeting logistics including hosting meetings on virtual platforms such as Zoom and/or Microsoft Teams.
  • Assist the Restoration team with special projects, such as grantee newsletters, social media posts, blogs, and/or annual reports.
  • Serve, with the other Program Assistants in the Outreach and Restoration program team, as a Trust lead of the online grants system and database software with tasks to include development and refinement of grant application forms, reviewer forms, data fields, award and decline letters/notifications, and any updates needed to improve efficiency.
  • Support several administrative functions, such as tracking and recording grants, reviewing award financial back-up documentation to submit for payment, and supporting quarterly reporting to our funding partners.
  • Other projects and duties as assigned.

Skills and Qualifications

  • High level of proficiency in the Microsoft Office suite of programs (especially Excel, Word, and PowerPoint) (required).
  • Ability to tackle multiple tasks in a timely and effective manner (required).
  • Excellent organizational skills and attention to detail (required). The successful candidate must be exceptionally thorough, and detail orientated.
  • Ability to work independently and in team settings (required).
  • Excellent written and oral communication skills (required).
  • Experience with at least one database that illustrates ability to learn (preferred).
  • Bachelor’s degree (preferred)
  • An interest in environmental and community health issues (preferred).
  • Personal vehicle or access to a vehicle/transportation and valid driver’s license or access to transportation options necessary to facilitate site visit travel and travel to the office (required).


Position Salary and Benefits

$40,000 (for candidates with no prior experience) to $45,000 (for candidates with 2+ years of demonstrated experience) with an excellent benefits package and opportunities for professional development through workshops, training programs, and conferences.


How to Apply

The position will remain open until filled. Please submit a resume and cover letter.  The cover letter must address how your skills and experience are specifically relevant to the job description and duties of this specific opportunity, rather than serving simply as description of your previous positions or experience.  Please explain why you are interested in this position specifically and what makes you a good candidate.


The Chesapeake Bay Trust provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age or disability in accordance with applicable federal, state and local laws. We encourage applications from people of color.  Applicants must have a residential address in Maryland, Pennsylvania, Virginia, West Virginia, or Washington D.C and must be currently authorized to work in the United States on a full-time basis. The Trust does not participate in programs that require sponsorship for work visas.


  • Program Assistant

    8 hours ago

    Annapolis, Maryland, United States Chesapeake Bay Trust Full time

    Job OpportunityWe are seeking a highly skilled and detail-oriented individual to join our Restoration team as a Program Assistant. This is a full-time salaried position that will play a key role in advancing our mission to engage and empower diverse groups to take actions that enrich the natural resources and local communities of the Chesapeake Bay...

  • Property Restoration Specialist

    3 weeks ago

    Annapolis, Maryland, United States 1800 WATER DAMAGE of Greater Anne Arundel County Full time

    Job DescriptionCompany Overview1800 WATER DAMAGE of Greater Anne Arundel County is a reputable property restoration service dedicated to assisting clients nationwide. Our mission is to help both residential and commercial property owners restore their spaces to their original state, prioritizing health and safety. Our team is thoroughly vetted,...

  • Program Coordinator

    4 weeks ago

    Annapolis, Maryland, United States Chesapeake Bay Trust Full time

    Position OverviewSalary Range: $40,000 - $45,000The Chesapeake Bay Trust is in search of capable individuals to join our team as Program Coordinators. We are looking to fill two roles within the Outreach and Education division. These positions will play a vital role in supporting the Trust with grant evaluation, administration, and oversight. The selected...

  • Program Operations Coordinator

    4 weeks ago

    Annapolis, Maryland, United States NWF Full time

    About Us: Established in 1936, the National Wildlife Federation stands as the largest and most reputable grassroots conservation organization in the United States. With 52 state and territorial affiliates and over seven million members, we unite diverse groups of outdoor enthusiasts, including hunters, anglers, gardeners, and hikers, to ensure wildlife...

  • Urban Trees Program Coordinator

    3 weeks ago

    Annapolis, United States Chesapeake Bay Trust Full time

    The Chesapeake Bay Trust seeks a qualified candidate to serve as a Program Coordinator for the Urban Trees Grant Program and provide support for other related environmental justice and community engagement programs. The Trust was tapped to administer this grant program by the Maryland General Assembly via the 2021 Tree Solutions Now Act, and its goal is...

  • Program Operations Coordinator

    3 weeks ago

    Annapolis, Maryland, United States National Wildlife Federation Full time

    Founded in 1936, the National Wildlife Federation has evolved into America's most prominent and trusted grassroots conservation organization, boasting 52 state and territorial affiliates along with over seven million members and supporters, including outdoor enthusiasts of all backgrounds. The National Wildlife Federation's mission is to unite all Americans...

  • Child & Youth Program Assistant

    3 months ago

    Annapolis, United States USAJobs Full time

    DutiesThe duties and responsibilities of the CY Program Assistant have been grouped into categories, including curriculum, indoor and outdoor environment, interactions and relationships, supervision of children and youth, parent and employee communication, assessment, compliance, and additional responsibilities. Each is described below. CurriculumDevelops...

  • Land Conservation Coordinator

    4 weeks ago

    Annapolis, Maryland, United States Chesapeake Bay Foundation Inc. Full time

    Job OverviewThe Chesapeake Bay Foundation is seeking a Land Stewardship Coordinator within the Environmental Protection and Restoration Department. This role is pivotal in supporting our land stewardship initiatives and native tree nursery operations.About the Chesapeake Bay FoundationFounded in 1966, the Chesapeake Bay Foundation (CBF) stands as the largest...

  • Land Conservation Coordinator

    4 weeks ago

    Annapolis, Maryland, United States Chesapeake Bay Foundation Inc. Full time

    Job OverviewThe Chesapeake Bay Foundation is seeking a dedicated Land Stewardship Coordinator to join our Environmental Protection and Restoration Department. This role is essential for supporting our Maryland land stewardship initiatives and native tree nursery operations.About the Chesapeake Bay FoundationFounded in 1966, the Chesapeake Bay Foundation...

  • Physical Therapist Assistant

    3 weeks ago

    Annapolis, United States Virtuous Wellness Center Full time $55,000 - $73,000

    We have expanded and are looking to build our amazing team of therapists! As an outpatient clinic, we focus on quality patient care, work-life balance, and creating a positive work environment for our staff. We are looking for part-time and full-time candidates. Experience: Prior PT Assistant Experience and Entry Levels are welcome to ApplyRequirements and...

  • Mental Health Technician

    2 months ago

    Annapolis, United States Discovery Mood & Anxiety Program Full time

    Job DescriptionJob DescriptionCompany DescriptionDiscovery Behavioral Health (DBH) is a national leader in behavioral healthcare and one of the fastest growing companies in the field. DBH offers world-class treatment for those struggling with eating disorders, mental health, and substance use and places a high priority on seeking employees who share our...

  • Mental Health Technician Shift Supervisor

    2 months ago

    Annapolis, United States Discovery Mood & Anxiety Program Full time

    Job DescriptionJob DescriptionCompany DescriptionDiscovery Behavioral Health (DBH) is a national leader in behavioral healthcare and one of the fastest growing companies in the field. DBH offers world-class treatment for those struggling with eating disorders, mental health, and substance use and places a high priority on seeking employees who share our...

  • Clinical Coordinator

    2 weeks ago

    Annapolis, Maryland, United States PrimeCare Medical, Inc. Full time

    Job SummaryPrimeCare Medical, Inc. is seeking a dedicated and hard-working Registered Nurse (RN) to work as the Medication-Assisted Treatment (MAT) Clinical Coordinator in the medical department at a correctional facility. This position involves clinical monitoring, coordination, and implementation of mental health programs in accordance with policies and...

  • Vocational Program Assistant

    2 months ago

    Annapolis, United States Sheppard Pratt Full time

    The Project SEARCH program is a 10-month employment training initiative designed for young students or seniors in their last year of high school to prepare for competitive employment and a successful adult life. What to expect. You will provide pre-vocational experiences and coordinate arrangements for vocational work groups for students in the Project...

  • Clinical Coordinator

    2 weeks ago

    Annapolis, Maryland, United States PrimeCare Medical, Inc. Full time

    Job SummaryPrimeCare Medical, Inc. is seeking a dedicated and hard-working Registered Nurse (RN) to work as the Medication-Assisted Treatment (MAT) Clinical Coordinator in the medical department at a correctional facility. This position involves clinical monitoring, coordination, and implementation of the mental health program in accordance with all policies...

  • Clinical Support Specialist

    3 weeks ago

    Annapolis, Maryland, United States Discovery Mood & Anxiety Program Full time

    Job SummaryWe are seeking a highly skilled Mental Health Technician Shift Supervisor to join our team at Discovery Mood & Anxiety Programs. As a key member of our clinical staff, you will be responsible for providing direct supervision to our Behavioral Techs, ensuring the highest level of care for our clients.Key ResponsibilitiesSupervise and Guide...

  • Program Scheduler

    17 hours ago

    Annapolis, Maryland, United States Amentum Full time

    Amentum is seeking a skilled Program Scheduler to support the team in Annapolis Junction, MD.Key Responsibilities:Develop and manage schedules for all projects in the Annapolis Junction Office.Provide critical path analysis, identify problem areas, and create work-around solutions.Prepare and submit monthly reports for internal and external clients.Advise...

  • Technical Program Manager

    4 days ago

    Annapolis, Maryland, United States M.C. Dean, Inc. Full time

    Job SummaryWe are seeking a highly skilled Technical Program Manager to join our team at M.C. Dean, Inc. This individual will be responsible for managing all aspects of the contract to achieve successful cost, schedule, and performance.Key ResponsibilitiesDevelop and execute program plans, including requirements capture and analysis, strategic and tactical...

  • Cybersecurity Program Coordinator

    4 weeks ago

    Annapolis, Maryland, United States Scubyt Full time

    Position: Cybersecurity Program Coordinator (Information Security Program Specialist)Location: Annapolis, MD (ONSITE)Job Overview:The Cybersecurity Program Coordinator is essential in assisting the Information Security Officer (ISO) Program Director and the team in the implementation, management, and enhancement of cybersecurity services across various state...

  • Marine Ecologist Position at NOAA

    4 weeks ago

    Annapolis, Maryland, United States ECO Magazine Full time

    Position Overview:This role is situated within the Department of Commerce (DOC), specifically at the National Oceanic and Atmospheric Administration (NOAA), under the National Marine Fisheries Service (NMFS), Office of Habitat Conservation.Key Responsibilities:As a Marine Ecologist, your primary duties will include:Data Analysis: Examine and integrate...