Accounts Payable Specialist

7 days ago

Rosemont, United States Martin Brower Full time

Pay Transparency Statement:
The compensation philosophy reflects the Company's reasonable expectation at the time of posting. We consider a number of factors when making individual compensation decisions including, but not limited to, skill sets, experience and training, and other business needs. This role may also be eligible to participate in a discretionary incentive program, subject to the rule governing the program.

Position Summary:
Perform accounting responsibilities and analysis related to the efficient maintenance and processing of Accounts Payable transactions in North America for the Martin-Brower Company LLC. Must have excellent analytical, problem-solving, and communication skills and be able to proactively recognize potential issues/opportunities for process improvements. Analysis includes performing root cause analysis and presenting solutions to Management to resolve and prevent issues from reoccurring. Provide training sessions for A/P Associates and staff in other departments as required.

Position Responsibilities may include, but not limited to:

  • Perform root cause analysis on all payment issues and proactively identify preventive steps to eliminate issue from reoccurring going forward
  • Analyze assigned General Ledger accounts. Analysis to include recommendation to prevent future variances. Secure payment of rebates from Suppliers, if applicable
  • Provide support to A/P Analyst or Accounting Manager(s) to reconcile assigned General Ledger account(s)
  • Effectively communicate Company financial practices/policies with employees, various levels of management, and Suppliers/Vendors to resolve invoice issues/discrepancies independent of supervision
  • Assist in preparation and presentation of training sessions for Associates and other departments
  • Lead or participate in strategic projects/initiatives and team meetings/activities
  • Create and/or enhance procedural documents (Standard Operating Procedures) for all job responsibilities
  • Perform 3-way match for payment of Purchase Order invoices and process payment requests for non-Purchase Order expense invoices in an automated, high-volume, Workflow system
  • Prepare analysis of vendor statements, reconcile payment application, and ensure payments are up to date
  • Review all invoices and identify taxable charges, assess proper Use Tax
  • Lead information gathering project for support documentation requests for tax audits
  • Support Accounting Managers and A/P Analysts with month-end close activities
  • Actively identify process improvements in the payables process
  • Assist team members within the Accounts Payable and the Shared Service Center Department in day-to-day activities as necessary
  • Other projects or duties as assigned

Required Skills and Experience:

  • Bachelor's degree with and 0 - 1+ years of business experience in a multi-million dollar, high-volume transaction financial-setting preferably in Accounts Payable
  • 2+ years experience leading training sessions and conducting presentations
  • Demonstrated ability to identify, develop, and refine/improve processes
  • Problem solving skills demonstrating root cause analyze and resolution with quantifiable costs/hour savings to business
  • Ability to work independent of supervision and to lead a small group for a specific task/project
  • Must possess strong interpersonal and written/oral communication skills with ability to professionally interact with personnel at all levels of the organization
  • Must be able to multi-tasks/projects at one time
  • Must be able to meet deadlines and deal with pressures associated with those deadlines
  • Proficient in Microsoft Office Suite (Excel, Outlook, Forms). Experienced utilizing formulas and pivot tables for analysis and to assist in creating spreadsheets to automate department tasks
  • Ability to work a minimal amount of overtime as required by demands of the position
  • Must maintain professional demeanor while providing outstanding customer service
  • This position must pass a post-offer background and drug test

Preferred Skills and Experience:

  • Experience working in a distribution/logistics/manufacturing environment
  • Experience with supporting the Check Distribution process
  • Prior experience with cloud-based ERP, in particular JD Edwards software experience
  • Power BI and SQL queries experience
  • Bachelor's degree in accounting, finance, or related field
  • Understanding of when taxes should be assessed
  • Concur Travel and Expense experience

Physical Demands and Work Environment:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Due to the nature of our business in regard to such things as delivery schedules, order inputs, selection, and Department of Transportation Hours of Service, overtime, attendance and punctuality are essential job functions. Should an individual in this classification not be able to adhere to this requirement due to a disability, they should contact their Human Resources department to see what, if any, reasonable accommodation may be made.


Equal Opportunity Employee & Physical Demands

Reyes Holdings and its businesses are equal opportunity employers. Company policy prohibits discrimination and harassment against any applicant or employee based on race, color, religion, sex, pregnancy or pregnancy-related medical conditions, marital status, sexual orientation, gender identity or expression, age, national origin, citizenship, disability, genetic information, military or veteran status, or any other basis protected by applicable law. In addition, the Company is committed to providing reasonable accommodation to applicants and employees in accordance with applicable law. Requests for accommodation should be directed to your point of contact in the Talent Acquisition or Human Resources departments.

Background Check and Drug Screening

Offers of employment are contingent upon successful completion of a background check and drug screening.

Pay Transparency

Our compensation philosophy embraces diverse factors for fair pay decisions, valuing skills, experience, and the needs of our business. Moreover, this role may have the opportunity to participate in a discretionary incentive program, subject to program rules.

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